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Is SharePoint 2010 the panacea to the shortcomings & difficulties we had with SharePoint 2007? By Randy Perkins
 

Is SharePoint 2010 the panacea to the shortcomings & difficulties we had with SharePoint 2007? By Randy Perkins

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After years of struggling with Lotus Notes and Office 2003, in 2007 a document centric organisation decided to deploy SharePoint 2007 and Office 2007. Their hope:...

After years of struggling with Lotus Notes and Office 2003, in 2007 a document centric organisation decided to deploy SharePoint 2007 and Office 2007. Their hope:
• To standardise office templates
• create and deploy over 20 content types (across multiple site collections)
• use workflow to automate document reviews and approval process
• ensure that metadata was adhered to
• provide an enterprise search platform to staff
This presentation explains the real life difficulties and successes they had. For example should they develop custom code or buy third party products to cover the functionality gap? Should they spend money on automating tasks or let the users continue doing some tasks manually? But ultimately the aim is to answer if SharePoint 2010 is panacea to their SharePoint 2007 difficulties?

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    Is SharePoint 2010 the panacea to the shortcomings & difficulties we had with SharePoint 2007? By Randy Perkins Is SharePoint 2010 the panacea to the shortcomings & difficulties we had with SharePoint 2007? By Randy Perkins Presentation Transcript

    • Sharepoint 2010…
      …is it the panacea to the shortcomings and difficulties we had with SharePoint 2007?
    • Who am I?
      just your friendly SharePoint guy
    • Who am I?
    • August 2011
    • Experience
      Worked with SharePoint since 2002
      Digital Dashboard
      Microsoft SharePoint Portal Server 2001
      Microsoft Office SharePoint Portal Server 2003
      Microsoft Office SharePoint Server 2007
      SharePoint Server 2010
      Information Management
      User Adoption
      Accessibility
      Usability
    • @SharePointRandy
      SharePointRandy.com
      Linkedin.com/in/RandyPerkins
      help@SharePointRandy.com
    • A bit about you
      it’s an interactive session
    • Questions
      What is your role?
      What version of SharePoint are you using?
      Who is migrating to SharePoint 2010?
      What’s your experience with Web Parts?
      Have you purchased management tools for SharePoint?
    • Who, what,where and When
      change of plan
    • Challenges
      CMS
      DMS
      Novell
      SharePoint
      Lotus Notes
      Documentum
      Shared Folders
    • don’t we all?
      I want it all,and I want it now!
    • Get your facts straight
      "It is a capital mistake to theorise before one has data. Insensibly one begins to twist facts to suit theories, instead of theories to suit facts.”
      Sherlock Holms
    • http://www.businessballs.com/treeswing.htm
    • MoSCoW
      M - MUST have this.
      S - SHOULD have this if at all possible.
      C - COULD have this if it does not affect anything else.
      W - WON'T have this time but WOULD like in the future.
    • MoSCoW for Search Requirements
    • Old to New
      from a –z
    • If you build it…
      ..they may come
    • User Adoption
      Training
      eLearning
      Classroom based
      Desk side
      Change of work pattern
      Revert back to the old ways, like email
    • harmon.ie
      Help increase SharePoint
      Increase collaboration
    • Have a solid foundation
      don’t build on quick sand
    • Environments
      Environments
      Development
      Integration
      Test
      UAT
      Training
      Pre-Production
      Production
      Servers
      Physical
      Virtual Servers
      How many?
      Storage
    • DIY
      or call the professionals
    • Code
      Advantages
      You get the exact functionality you want, some times
      Add/remove features at will
      May be your only option
      No support costs
      Disadvantages
      Costly
      Has to be maintained
    • Buy
      Advantages
      Cheaper
      No on-going maintenance
      Disadvantages
      You may not get the exact functionality you want
      Have to wait for improvements
      May have annual support costs
    • Common Enhancements
      Staff Directory
      Content and Code
      People Zen
      Cross Site Collection Lists
      Lightening Tools
      Bamboo
      Web Analytics
      CardioLog
      Workflow
      Nintex 2007
      K2 Black Pearl / (BlackPoint Q1 2008)
      Skelta 2007
    • Putability
      Findability
    • Content Types
      Problems in 2007
      Scoped at the Site Collection level
      No tools to replicated across site collections
      GUIDS
      Developer Required
      Time and Effort
      2010
      Can be centralised
    • Taxonomy
      A.K.A.
      Glossary
      Index
      Directory
      Catalogue
      Use
      Organising data
      Classification of data
      Structuring data
      Centrally manage
    • Managed Metadata Service Application
      Demo / Video
    • Search (2007)
      Limitation
      SharePoint 2007
      Difficulties
      Managing Best Bets
      Couldn’t easily refine searches (faceted search)
      Third party
      BI Insight - http://www.ba-insight.net
      Ontolica by Surfray – http://www.surfray.com/  
    • Search (2010)
      Versions
      Search Server 2010 Express
      SharePoint Server 2010 (limited refiners)
      Fast Search Server 2010 for SharePoint
      Fast Server
      Fast for Internet Sites
      Features
      Metadata-Driven Navigation
      People and Expertise Search
      OpenSearch support (not new)
      Visual Best Bets
      Thumbnails and Previews
    • Workflow (2007)
      List bound
      Could not reuse SPD2007 workflows
      Easy to create workflows
    • Workflow (2010)
      Workflows now reusable
      Visio
      Impersonation
      InfoPath (not .aspx)
      SharePoint / Office 2010 Co-authoring
    • Examples
      InfoPath
      Health and Safety Form
      IT Change Request
      New User
    • Birds of a feather flock together
      opposites attract
    • Social (2007)
      Limited
      Blogs
      Discussion Boards
      Community
      Community Kit for SharePoint, http://cks.codeplex.com/Blog, Wiki
    • Social (2010)
      Much better
      Organization Browser (Silverlight)
      Ask me about
      Add as colleague
      …could be better:
      SharePoint Forum Solutions (Lightning Tools)
      Social Sites for Microsoft SharePoint 2010 (NewsGator)
    • Beauty is in the eye of the beholder
      or the person who controls the budget
    • SharePoint Designer 2007
      Free
      Stability
      Dangerous
    • SharePoint Designer 2010
      Still free 
      Additional functionality
      Prevent use
      Build and apply theme demo…
    • Add value, not complexity
      Keep It Simple Stupid
    • ROI
      For every feature and enhancement can you justify the cost.
      Does excessive branding for internal Intranets provide any ROI?
    • SharePoint 2014
      what is in store?
    • It doesn’t matter..
      Follow best practices now
      Learn from your mistakes
      Ask advice
      Attend the user groups - http://suguk.org/
      Get training - www.combined-knowledge.com/
    • So is SharePoint 2010 the answer?
    • SPD Related sessions…
      Tuesday
      10:15 – IW507, How to - analysis and design of web publishing solutions, Mark Orange
      15:00 – IW510, Controlling who can use SharePoint Designer, Penny Coventry
      16:15 – IW511, InfoPath and SharePoint Designer 2010 Workflow Best Practices, Laura Rogers
      COM610 - SharePoint Branding – From Beginning to End, Matthew Hughes
      Wednesday
      IW315 – Creating consistency in the user interface design with SharePoint 2010, Cathy Dew
    • Other Related sessions…
      Tuesday
      IW407 - End User Adoption - the most hijacked SharePoint Term, what does it actually mean…, Steve Smith
      COM607 - The secrets of successful Enterprise Social Computing with SharePoint 2010 by Symon Garfield
      IT/DEV308 - SharePoint Search 2010 Challenges Tricks and Tips, Matthew McDermott
      Wednesday
      IW413 - What to avoid to ensure Workflow projects succeed, Mike Fitzmaurice
    • Questions?
    • @SharePointRandy
      SharePointRandy.com
      Linkedin.com/in/RandyPerkins
      help@SharePointRandy.com