Is SharePoint 2010 the panacea to the shortcomings & difficulties we had with SharePoint 2007? By Randy Perkins
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Is SharePoint 2010 the panacea to the shortcomings & difficulties we had with SharePoint 2007? By Randy Perkins

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After years of struggling with Lotus Notes and Office 2003, in 2007 a document centric organisation decided to deploy SharePoint 2007 and Office 2007. Their hope:...

After years of struggling with Lotus Notes and Office 2003, in 2007 a document centric organisation decided to deploy SharePoint 2007 and Office 2007. Their hope:
• To standardise office templates
• create and deploy over 20 content types (across multiple site collections)
• use workflow to automate document reviews and approval process
• ensure that metadata was adhered to
• provide an enterprise search platform to staff
This presentation explains the real life difficulties and successes they had. For example should they develop custom code or buy third party products to cover the functionality gap? Should they spend money on automating tasks or let the users continue doing some tasks manually? But ultimately the aim is to answer if SharePoint 2010 is panacea to their SharePoint 2007 difficulties?

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Is SharePoint 2010 the panacea to the shortcomings & difficulties we had with SharePoint 2007? By Randy Perkins Is SharePoint 2010 the panacea to the shortcomings & difficulties we had with SharePoint 2007? By Randy Perkins Presentation Transcript

  • Sharepoint 2010…
    …is it the panacea to the shortcomings and difficulties we had with SharePoint 2007?
  • Who am I?
    just your friendly SharePoint guy
  • Who am I?
  • August 2011
  • Experience
    Worked with SharePoint since 2002
    Digital Dashboard
    Microsoft SharePoint Portal Server 2001
    Microsoft Office SharePoint Portal Server 2003
    Microsoft Office SharePoint Server 2007
    SharePoint Server 2010
    Information Management
    User Adoption
    Accessibility
    Usability
  • @SharePointRandy
    SharePointRandy.com
    Linkedin.com/in/RandyPerkins
    help@SharePointRandy.com
  • A bit about you
    it’s an interactive session
  • Questions
    What is your role?
    What version of SharePoint are you using?
    Who is migrating to SharePoint 2010?
    What’s your experience with Web Parts?
    Have you purchased management tools for SharePoint?
  • Who, what,where and When
    change of plan
  • Challenges
    CMS
    DMS
    Novell
    SharePoint
    Lotus Notes
    Documentum
    Shared Folders
  • don’t we all?
    I want it all,and I want it now!
  • Get your facts straight
    "It is a capital mistake to theorise before one has data. Insensibly one begins to twist facts to suit theories, instead of theories to suit facts.”
    Sherlock Holms
  • http://www.businessballs.com/treeswing.htm
  • MoSCoW
    M - MUST have this.
    S - SHOULD have this if at all possible.
    C - COULD have this if it does not affect anything else.
    W - WON'T have this time but WOULD like in the future.
  • MoSCoW for Search Requirements
  • Old to New
    from a –z
  • If you build it…
    ..they may come
  • User Adoption
    Training
    eLearning
    Classroom based
    Desk side
    Change of work pattern
    Revert back to the old ways, like email
  • harmon.ie
    Help increase SharePoint
    Increase collaboration
  • Have a solid foundation
    don’t build on quick sand
  • Environments
    Environments
    Development
    Integration
    Test
    UAT
    Training
    Pre-Production
    Production
    Servers
    Physical
    Virtual Servers
    How many?
    Storage
  • DIY
    or call the professionals
  • Code
    Advantages
    You get the exact functionality you want, some times
    Add/remove features at will
    May be your only option
    No support costs
    Disadvantages
    Costly
    Has to be maintained
  • Buy
    Advantages
    Cheaper
    No on-going maintenance
    Disadvantages
    You may not get the exact functionality you want
    Have to wait for improvements
    May have annual support costs
  • Common Enhancements
    Staff Directory
    Content and Code
    People Zen
    Cross Site Collection Lists
    Lightening Tools
    Bamboo
    Web Analytics
    CardioLog
    Workflow
    Nintex 2007
    K2 Black Pearl / (BlackPoint Q1 2008)
    Skelta 2007
  • Putability
    Findability
  • Content Types
    Problems in 2007
    Scoped at the Site Collection level
    No tools to replicated across site collections
    GUIDS
    Developer Required
    Time and Effort
    2010
    Can be centralised
  • Taxonomy
    A.K.A.
    Glossary
    Index
    Directory
    Catalogue
    Use
    Organising data
    Classification of data
    Structuring data
    Centrally manage
  • Managed Metadata Service Application
    Demo / Video
  • Search (2007)
    Limitation
    SharePoint 2007
    Difficulties
    Managing Best Bets
    Couldn’t easily refine searches (faceted search)
    Third party
    BI Insight - http://www.ba-insight.net
    Ontolica by Surfray – http://www.surfray.com/  
  • Search (2010)
    Versions
    Search Server 2010 Express
    SharePoint Server 2010 (limited refiners)
    Fast Search Server 2010 for SharePoint
    Fast Server
    Fast for Internet Sites
    Features
    Metadata-Driven Navigation
    People and Expertise Search
    OpenSearch support (not new)
    Visual Best Bets
    Thumbnails and Previews
  • Workflow (2007)
    List bound
    Could not reuse SPD2007 workflows
    Easy to create workflows
  • Workflow (2010)
    Workflows now reusable
    Visio
    Impersonation
    InfoPath (not .aspx)
    SharePoint / Office 2010 Co-authoring
  • Examples
    InfoPath
    Health and Safety Form
    IT Change Request
    New User
  • Birds of a feather flock together
    opposites attract
  • Social (2007)
    Limited
    Blogs
    Discussion Boards
    Community
    Community Kit for SharePoint, http://cks.codeplex.com/Blog, Wiki
  • Social (2010)
    Much better
    Organization Browser (Silverlight)
    Ask me about
    Add as colleague
    …could be better:
    SharePoint Forum Solutions (Lightning Tools)
    Social Sites for Microsoft SharePoint 2010 (NewsGator)
  • Beauty is in the eye of the beholder
    or the person who controls the budget
  • SharePoint Designer 2007
    Free
    Stability
    Dangerous
  • SharePoint Designer 2010
    Still free 
    Additional functionality
    Prevent use
    Build and apply theme demo…
  • Add value, not complexity
    Keep It Simple Stupid
  • ROI
    For every feature and enhancement can you justify the cost.
    Does excessive branding for internal Intranets provide any ROI?
  • SharePoint 2014
    what is in store?
  • It doesn’t matter..
    Follow best practices now
    Learn from your mistakes
    Ask advice
    Attend the user groups - http://suguk.org/
    Get training - www.combined-knowledge.com/
  • So is SharePoint 2010 the answer?
  • SPD Related sessions…
    Tuesday
    10:15 – IW507, How to - analysis and design of web publishing solutions, Mark Orange
    15:00 – IW510, Controlling who can use SharePoint Designer, Penny Coventry
    16:15 – IW511, InfoPath and SharePoint Designer 2010 Workflow Best Practices, Laura Rogers
    COM610 - SharePoint Branding – From Beginning to End, Matthew Hughes
    Wednesday
    IW315 – Creating consistency in the user interface design with SharePoint 2010, Cathy Dew
  • Other Related sessions…
    Tuesday
    IW407 - End User Adoption - the most hijacked SharePoint Term, what does it actually mean…, Steve Smith
    COM607 - The secrets of successful Enterprise Social Computing with SharePoint 2010 by Symon Garfield
    IT/DEV308 - SharePoint Search 2010 Challenges Tricks and Tips, Matthew McDermott
    Wednesday
    IW413 - What to avoid to ensure Workflow projects succeed, Mike Fitzmaurice
  • Questions?
  • @SharePointRandy
    SharePointRandy.com
    Linkedin.com/in/RandyPerkins
    help@SharePointRandy.com