Sharepoint 2010…<br />…is it the panacea to the shortcomings and difficulties we had with SharePoint 2007?<br />
Who am I?<br />just your friendly SharePoint guy<br />
Who am I?<br />
August 2011<br />
Experience<br />Worked with SharePoint since 2002<br />Digital Dashboard<br />Microsoft SharePoint Portal Server 2001<br /...
@SharePointRandy<br />SharePointRandy.com<br />Linkedin.com/in/RandyPerkins<br />help@SharePointRandy.com<br />
A bit about you<br />it’s an interactive session<br />
Questions<br />What is your role?<br />What version of SharePoint are you using?<br />Who is migrating to SharePoint 2010?...
Who, what,where and When<br />change of plan<br />
Challenges<br />CMS<br />DMS<br />Novell<br />SharePoint<br />Lotus Notes<br />Documentum<br />Shared Folders<br />
don’t we all?<br />I want it all,and I want it now!<br />
Get your facts straight<br />"It is a capital mistake to theorise before one has data. Insensibly one begins to twist fact...
http://www.businessballs.com/treeswing.htm<br />
MoSCoW<br />M - MUST have this.<br />S - SHOULD have this if at all possible.<br />C - COULD have this if it does not affe...
MoSCoW for Search Requirements<br />
Old to New<br />from a –z<br />
If you build it…<br />..they may come<br />
User Adoption<br />Training<br />eLearning<br />Classroom based<br />Desk side<br />Change of work pattern<br />Revert bac...
harmon.ie<br />Help increase SharePoint<br />Increase collaboration<br />
Have a solid foundation<br />don’t build on quick sand<br />
Environments<br />Environments<br />Development<br />Integration<br />Test<br />UAT<br />Training<br />Pre-Production<br /...
DIY<br />or call the professionals<br />
Code<br />Advantages<br />You get the exact functionality you want, some times<br />Add/remove features at will<br />May b...
Buy<br />Advantages<br />Cheaper<br />No on-going maintenance<br />Disadvantages<br />You may not get the exact functional...
Common Enhancements<br />Staff Directory<br />Content and Code<br />People Zen<br />Cross Site Collection Lists<br />Light...
Putability<br />Findability<br />
Content Types<br />Problems in 2007<br />Scoped at the Site Collection level<br />No tools to replicated across site colle...
Taxonomy<br />A.K.A.<br />Glossary<br />Index<br />Directory<br />Catalogue<br />Use<br />Organising data<br />Classificat...
Managed Metadata Service Application<br />Demo / Video<br />
Search (2007)<br />Limitation<br />SharePoint 2007<br />Difficulties<br />Managing Best Bets<br />Couldn’t easily refine s...
Search (2010)<br />Versions<br />Search Server 2010 Express<br />SharePoint Server 2010 (limited refiners)<br />Fast Searc...
Workflow (2007)<br />List bound<br />Could not reuse SPD2007 workflows<br />Easy to create workflows<br />
Workflow (2010)<br />Workflows now reusable<br />Visio<br />Impersonation<br />InfoPath (not .aspx)<br />SharePoint / Offi...
Examples<br />InfoPath<br />Health and Safety Form<br />IT Change Request<br />New User<br />
Birds of a feather flock together<br />opposites attract<br />
Social (2007)<br />Limited<br />Blogs<br />Discussion Boards<br />Community<br />Community Kit for SharePoint, http://cks....
Social (2010)<br />Much better<br />Organization Browser (Silverlight)<br />Ask me about<br />Add as colleague<br />…could...
Beauty is in the eye of the beholder<br />or the person who controls the budget<br />
SharePoint Designer 2007<br />Free<br />Stability<br />Dangerous<br />
SharePoint Designer 2010<br />Still free <br />Additional functionality<br />Prevent use<br />Build and apply theme demo…...
Add value, not complexity<br />Keep It Simple Stupid<br />
ROI<br />For every feature and enhancement can you justify the cost.<br />Does excessive branding for internal Intranets p...
SharePoint 2014<br />what is in store?<br />
It doesn’t matter..<br />Follow best practices now<br />Learn from your mistakes<br />Ask advice<br />Attend the user grou...
So is SharePoint 2010 the answer?<br />
SPD Related sessions…<br />Tuesday <br />10:15 – IW507, How to - analysis and design of web publishing solutions, Mark Ora...
Other Related sessions…<br />Tuesday <br />IW407 - End User Adoption - the most hijacked SharePoint Term, what does it act...
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Is SharePoint 2010 the panacea to the shortcomings & difficulties we had with SharePoint 2007? By Randy Perkins

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After years of struggling with Lotus Notes and Office 2003, in 2007 a document centric organisation decided to deploy SharePoint 2007 and Office 2007. Their hope:
• To standardise office templates
• create and deploy over 20 content types (across multiple site collections)
• use workflow to automate document reviews and approval process
• ensure that metadata was adhered to
• provide an enterprise search platform to staff
This presentation explains the real life difficulties and successes they had. For example should they develop custom code or buy third party products to cover the functionality gap? Should they spend money on automating tasks or let the users continue doing some tasks manually? But ultimately the aim is to answer if SharePoint 2010 is panacea to their SharePoint 2007 difficulties?

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Is SharePoint 2010 the panacea to the shortcomings & difficulties we had with SharePoint 2007? By Randy Perkins

  1. 1. Sharepoint 2010…<br />…is it the panacea to the shortcomings and difficulties we had with SharePoint 2007?<br />
  2. 2. Who am I?<br />just your friendly SharePoint guy<br />
  3. 3. Who am I?<br />
  4. 4.
  5. 5. August 2011<br />
  6. 6. Experience<br />Worked with SharePoint since 2002<br />Digital Dashboard<br />Microsoft SharePoint Portal Server 2001<br />Microsoft Office SharePoint Portal Server 2003<br />Microsoft Office SharePoint Server 2007<br />SharePoint Server 2010<br />Information Management<br />User Adoption<br />Accessibility<br />Usability<br />
  7. 7. @SharePointRandy<br />SharePointRandy.com<br />Linkedin.com/in/RandyPerkins<br />help@SharePointRandy.com<br />
  8. 8.
  9. 9. A bit about you<br />it’s an interactive session<br />
  10. 10. Questions<br />What is your role?<br />What version of SharePoint are you using?<br />Who is migrating to SharePoint 2010?<br />What’s your experience with Web Parts?<br />Have you purchased management tools for SharePoint?<br />
  11. 11. Who, what,where and When<br />change of plan<br />
  12. 12. Challenges<br />CMS<br />DMS<br />Novell<br />SharePoint<br />Lotus Notes<br />Documentum<br />Shared Folders<br />
  13. 13. don’t we all?<br />I want it all,and I want it now!<br />
  14. 14. Get your facts straight<br />"It is a capital mistake to theorise before one has data. Insensibly one begins to twist facts to suit theories, instead of theories to suit facts.”<br />Sherlock Holms<br />
  15. 15. http://www.businessballs.com/treeswing.htm<br />
  16. 16. MoSCoW<br />M - MUST have this.<br />S - SHOULD have this if at all possible.<br />C - COULD have this if it does not affect anything else.<br />W - WON'T have this time but WOULD like in the future.<br />
  17. 17. MoSCoW for Search Requirements<br />
  18. 18. Old to New<br />from a –z<br />
  19. 19.
  20. 20.
  21. 21. If you build it…<br />..they may come<br />
  22. 22. User Adoption<br />Training<br />eLearning<br />Classroom based<br />Desk side<br />Change of work pattern<br />Revert back to the old ways, like email<br />
  23. 23.
  24. 24. harmon.ie<br />Help increase SharePoint<br />Increase collaboration<br />
  25. 25. Have a solid foundation<br />don’t build on quick sand<br />
  26. 26. Environments<br />Environments<br />Development<br />Integration<br />Test<br />UAT<br />Training<br />Pre-Production<br />Production<br />Servers<br />Physical<br />Virtual Servers<br />How many?<br />Storage<br />
  27. 27. DIY<br />or call the professionals<br />
  28. 28. Code<br />Advantages<br />You get the exact functionality you want, some times<br />Add/remove features at will<br />May be your only option<br />No support costs<br />Disadvantages<br />Costly<br />Has to be maintained<br />
  29. 29. Buy<br />Advantages<br />Cheaper<br />No on-going maintenance<br />Disadvantages<br />You may not get the exact functionality you want<br />Have to wait for improvements<br />May have annual support costs<br />
  30. 30. Common Enhancements<br />Staff Directory<br />Content and Code<br />People Zen<br />Cross Site Collection Lists<br />Lightening Tools<br />Bamboo<br />Web Analytics<br />CardioLog<br />Workflow<br />Nintex 2007<br />K2 Black Pearl / (BlackPoint Q1 2008)<br />Skelta 2007<br />
  31. 31. Putability<br />Findability<br />
  32. 32. Content Types<br />Problems in 2007<br />Scoped at the Site Collection level<br />No tools to replicated across site collections<br />GUIDS<br />Developer Required<br />Time and Effort<br />2010<br />Can be centralised<br />
  33. 33. Taxonomy<br />A.K.A.<br />Glossary<br />Index<br />Directory<br />Catalogue<br />Use<br />Organising data<br />Classification of data<br />Structuring data<br />Centrally manage<br />
  34. 34.
  35. 35. Managed Metadata Service Application<br />Demo / Video<br />
  36. 36.
  37. 37. Search (2007)<br />Limitation<br />SharePoint 2007<br />Difficulties<br />Managing Best Bets<br />Couldn’t easily refine searches (faceted search)<br />Third party<br />BI Insight - http://www.ba-insight.net<br />Ontolica by Surfray – http://www.surfray.com/  <br />
  38. 38. Search (2010)<br />Versions<br />Search Server 2010 Express<br />SharePoint Server 2010 (limited refiners)<br />Fast Search Server 2010 for SharePoint<br />Fast Server<br />Fast for Internet Sites<br />Features<br />Metadata-Driven Navigation<br />People and Expertise Search<br />OpenSearch support (not new)<br />Visual Best Bets<br />Thumbnails and Previews<br />
  39. 39. Workflow (2007)<br />List bound<br />Could not reuse SPD2007 workflows<br />Easy to create workflows<br />
  40. 40. Workflow (2010)<br />Workflows now reusable<br />Visio<br />Impersonation<br />InfoPath (not .aspx)<br />SharePoint / Office 2010 Co-authoring<br />
  41. 41. Examples<br />InfoPath<br />Health and Safety Form<br />IT Change Request<br />New User<br />
  42. 42. Birds of a feather flock together<br />opposites attract<br />
  43. 43. Social (2007)<br />Limited<br />Blogs<br />Discussion Boards<br />Community<br />Community Kit for SharePoint, http://cks.codeplex.com/Blog, Wiki<br />
  44. 44. Social (2010)<br />Much better<br />Organization Browser (Silverlight)<br />Ask me about<br />Add as colleague<br />…could be better:<br />SharePoint Forum Solutions (Lightning Tools)<br />Social Sites for Microsoft SharePoint 2010 (NewsGator)<br />
  45. 45. Beauty is in the eye of the beholder<br />or the person who controls the budget<br />
  46. 46. SharePoint Designer 2007<br />Free<br />Stability<br />Dangerous<br />
  47. 47. SharePoint Designer 2010<br />Still free <br />Additional functionality<br />Prevent use<br />Build and apply theme demo…<br />
  48. 48.
  49. 49.
  50. 50. Add value, not complexity<br />Keep It Simple Stupid<br />
  51. 51.
  52. 52.
  53. 53. ROI<br />For every feature and enhancement can you justify the cost.<br />Does excessive branding for internal Intranets provide any ROI?<br />
  54. 54. SharePoint 2014<br />what is in store?<br />
  55. 55. It doesn’t matter..<br />Follow best practices now<br />Learn from your mistakes<br />Ask advice<br />Attend the user groups - http://suguk.org/<br />Get training - www.combined-knowledge.com/<br />
  56. 56. So is SharePoint 2010 the answer?<br />
  57. 57. SPD Related sessions…<br />Tuesday <br />10:15 – IW507, How to - analysis and design of web publishing solutions, Mark Orange<br />15:00 – IW510, Controlling who can use SharePoint Designer, Penny Coventry<br />16:15 – IW511, InfoPath and SharePoint Designer 2010 Workflow Best Practices, Laura Rogers<br />COM610 - SharePoint Branding – From Beginning to End, Matthew Hughes<br />Wednesday<br />IW315 – Creating consistency in the user interface design with SharePoint 2010, Cathy Dew<br />
  58. 58. Other Related sessions…<br />Tuesday <br />IW407 - End User Adoption - the most hijacked SharePoint Term, what does it actually mean…, Steve Smith<br />COM607 - The secrets of successful Enterprise Social Computing with SharePoint 2010 by Symon Garfield<br />IT/DEV308 - SharePoint Search 2010 Challenges Tricks and Tips, Matthew McDermott<br />Wednesday<br />IW413 - What to avoid to ensure Workflow projects succeed, Mike Fitzmaurice<br />
  59. 59. Questions?<br />
  60. 60. @SharePointRandy<br />SharePointRandy.com<br />Linkedin.com/in/RandyPerkins<br />help@SharePointRandy.com<br />
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