SPS Gulf 2014 - External collaboration with SharePoint Online and Yammer

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External collaboration has never been easier with the latest version of SharePoint Online. Every end-user can store personal and business documents with OneDrive for Business. SharePoint Online makes …

External collaboration has never been easier with the latest version of SharePoint Online. Every end-user can store personal and business documents with OneDrive for Business. SharePoint Online makes it very easy to share these documents with colleagues but also your business contacts. The Project Site is a new site template with valuable features for project collaboration. You may ask yourself: what features? These include an integrated OneNote Notebook, Site Mailbox, Document Library and a Task list with a timeline to present important tasks in a clear overview. It doesn't stop here! Microsoft acquired Yammer in 2012 and promoted Yammer as the Social tool for SharePoint Online. Since the acquisition, Yammer is being integrated with SharePoint Online. The combination of SharePoint Online and Yammer proves to be the perfect solution for external collaboration.

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  • 1. SharePoint Saturday Gulf Saturday, April 12th ,2014 Live Online #SPSGulf Our Sponsors:
  • 2. External Collaboration with SharePoint Online and Yammer
  • 3. Introduction
  • 4. Introduction
  • 5. Contact details www.jasperoosterveld.com www.facebook.com/sharepointjasper @SharePTJasper www.linkedin.com/in/jasperoosterveld jasperoosterveld@hotmail.com +JasperOosterveld
  • 6. My goal? Leave this session happy!
  • 7. Don’t yell please
  • 8. Questions? At the end session 
  • 9. Working with personal documents
  • 10. Current situation is frustrating
  • 11. The answer to your problems: OneDrive for Business
  • 12. Demo time!
  • 13. Challenges
  • 14. Coming soon!
  • 15. Inline controls
  • 16. Integrated Search
  • 17. Friendly URL http://contoso.onedrive.com https://contoso- my.sharepoint.com/personal/garthf_contoso_onmicrosoft_com Unfriendly  Friendly 
  • 18. Project collaboration
  • 19. Current situation leads to frustrations
  • 20. The solution for project collaboration
  • 21. SharePoint Online Project site
  • 22. What about the Site Mailbox?
  • 23. Advantages of Yammer
  • 24. Stop! Wait a minute, don’t start yet!
  • 25. Fine line between success and failure. Go for Governance!
  • 26. What is Governance? “Governance is the set of policies, roles, responsibilities, and processes that control how an organization's business divisions and IT teams work together to achieve its goals.” TechNet
  • 27. Governance in our daily lives
  • 28. Traffic rules equals Governance
  • 29. No Governance leads to chaos!
  • 30. Governance topics
  • 31. Information Architecture: Site structure
  • 32. Information Architecture: Sites or site collections 1 site collection 20 site collections 10.000 site collection
  • 33. Information Architecture: Document Management
  • 34. Security: External sharing
  • 35. Security: External sharing
  • 36. Security: Windows Azure Rights Management
  • 37. Security: SharePoint Groups
  • 38. Look & Feel: Company branding
  • 39. Demo time!
  • 40. Yammer conversations that enables collaboration
  • 41. Yammer conversations that enables collaboration
  • 42. Create a project site
  • 43. Create a project site
  • 44. Security: All employees with read permissions
  • 45. Security: All employees with read permissions
  • 46. Security: Create a separate group for external members
  • 47. Security: Create a separate group for external members
  • 48. Install the SharePoint Yammer app
  • 49. Add to SharePoint site
  • 50. Sign and connect to your profile
  • 51. Choose a feed
  • 52. Group feed and ID
  • 53. Get the ID from the URL
  • 54. Use Yammer feed in SharePoint site
  • 55. Project leader assigns project tasks
  • 56. Get a clear overview of all the important tasks
  • 57. Connect the project calendar to your Outlook client
  • 58. Share a document with an external project member
  • 59. Access request sent to site owners
  • 60. E-mail received to approve/decline sharing request
  • 61. E-mail received to approve/decline sharing request
  • 62. E-mail received to approve/decline sharing request
  • 63. E-mail received to approve/decline sharing request
  • 64. E-mail received to approve/decline sharing request
  • 65. E-mail received to approve/decline sharing request
  • 66. Open the Word document in the browser
  • 67. Edit in Word Online
  • 68. Security: Create a separate group for external members
  • 69. Security: Create a separate group for external members
  • 70. Security: Create a separate group for external members
  • 71. Security: Create a separate group for external members
  • 72. Security: Create a separate group for external members
  • 73. Security: Create a separate group for external members
  • 74. Security: Create a separate group for external members
  • 75. Security: Create a separate group for external members
  • 76. Security: Create a separate group for external members
  • 77. Security: Create a separate group for external members
  • 78. Security: Create a separate group for external members
  • 79. Issues current integration
  • 80. Yammer App comparison table External network Share pictures Share documents People view Administrator tasks Tags Polls Event Praise Windows phone Surface RT iPhone iPad Galaxy Tab 2 Galaxy S2
  • 81. Resources SharePoint Online: software boundaries and limits What is Windows Azure Rights Management? Manage external sharing for your SharePoint online environment Share sites or documents with people outside your organization Office 365 Demo Request permission as external user
  • 82. Resources Drag and drop requirements & limitations One place for all your work files - introducing OneDrive for Business One-Way Outbound Hybrid Search Step-by-Step and OneDrive for Business
  • 83. Questions? Thanks for attending!
  • 84. Our Sponsors: SharePoint Saturday Gulf #SPSGulf Thank You!