European SharePoint Conference 2014 - External Collaboration with SharePoint Online and Yammer

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External collaboration has never been easier with SharePoint Online. Every end-user can store documents on OneDrive for Business and share these document with external users. SharePoint Online has the …

External collaboration has never been easier with SharePoint Online. Every end-user can store documents on OneDrive for Business and share these document with external users. SharePoint Online has the Project site template that contains valuable features to collaborate in projects with customers. These features are a newsfeed, OneNote integration, a document library and a task list with a timeline to present important tasks in a clear overview. It doesn't stop here! Microsoft acquired Yammer in 2012 and Yammer is shifting as the Social tool for SharePoint. Through its integration with SharePoint Online, you can easily start discussions about the projects content. The combination of SharePoint Online and Yammer proves to be the perfect solution for Extranet scenarios.

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  • 1. Jasper Oosterveld SharePoint Consultant Sparked, the Netherlands
  • 2. Introduction
  • 3. Contact details www.jasperoosterveld.com www.facebook.com/sharepointjasper @SharePTJasper www.linkedin.com/in/jasperoosterveld jasperoosterveld@hotmail.com +JasperOosterveld
  • 4. My goal? Leave this session happy!
  • 5. And not unhappy 
  • 6. Questions? Please!
  • 7. I apologize in advance…
  • 8. Working with personal documents
  • 9. Current situation is frustrating
  • 10. The answer to our problems: OneDrive for Business
  • 11. Demo time!
  • 12. Sign in with non Microsoft e-mail accounts
  • 13. Connect other e-mail account to live ID
  • 14. Share a document
  • 15. Person receives e-mail invitation
  • 16. Open document with browser
  • 17. Edit document with browser
  • 18. Modified by external person
  • 19. Warning: Challenges ahead!
  • 20. Coming soon
  • 21. Inline controls
  • 22. Integrated Search
  • 23. Friendly URL http://contoso.onedrive.com https://contoso- my.sharepoint.com/personal/garthf_contoso_onmicrosoft_com Not so friendly… Very friendly 
  • 24. Project collaboration
  • 25. Current situation leads to frustrations
  • 26. The solution for project collaboration
  • 27. Project site
  • 28. What about the Site Mailbox?
  • 29. Advantages of Yammer
  • 30. Stop! Wait a minute, don’t start yet!
  • 31. Fine line between success and failure. Go for Governance!
  • 32. What is Governance? “Governance is the set of policies, roles, responsibilities, and processes that control how an organization's business divisions and IT teams work together to achieve its goals.” TechNet
  • 33. Governance in our daily lives
  • 34. Traffic rules = Governance
  • 35. No Governance? Chaos!
  • 36. Governance topics
  • 37. Information Architecture: Site structure
  • 38. Information Architecture: Sites or site collections 1 site collection 20 site collections 10.000 site collection
  • 39. Information Architecture: Document Management
  • 40. Security: External sharing
  • 41. Security: External sharing
  • 42. Security: Amount of external users 500 10.000 10.000
  • 43. Security: Windows Azure Rights Management
  • 44. Security: SharePoint Groups
  • 45. Security: Mobile devices
  • 46. Look & Feel: Company branding
  • 47. Demo time!
  • 48. Yammer conversations that enables collaboration
  • 49. Yammer conversations that enables collaboration
  • 50. Create a project site
  • 51. Create a project site
  • 52. Security: All employees with read permissions
  • 53. Security: Project members in members group
  • 54. Create a separate group for external members
  • 55. Security: Create a separate group for external members
  • 56. Install the SharePoint Yammer app
  • 57. Add to SharePoint site
  • 58. Sign and connect to your profile
  • 59. Choose the Group feed
  • 60. Enter the Group ID
  • 61. Get the ID from the URL
  • 62. Yammer Group connect to SharePoint
  • 63. Project leader assigns project tasks
  • 64. Get a clear overview of all the important tasks
  • 65. Connect the project calendar to your Outlook client
  • 66. Share a document with an external project member
  • 67. Access request sent to site owners
  • 68. E-mail received to approve/decline sharing request
  • 69. View access request
  • 70. Approve or decline request
  • 71. Start a dialogue before approving
  • 72. External person can log in
  • 73. Connect to Live ID and sign in
  • 74. Open in the browser
  • 75. Edit in Word Online
  • 76. External person requests access
  • 77. Dialogue between external person and owner
  • 78. Owner receives an e-mail
  • 79. View access request
  • 80. Assign to external members group
  • 81. Post document to Yammer
  • 82. Collaborate about the document
  • 83. Invite external person to Yammer
  • 84. External person receives invitation
  • 85. External person able to Connect & Collaborate
  • 86. Connect & Collaborate
  • 87. There is more!
  • 88. There is more!
  • 89. Current issues Yammer integration
  • 90. Yammer App comparison table External network Share pictures Share documents People view Administrator tasks Tags Polls Event Praise Windows phone Surface RT iPhone iPad Galaxy Tab 2 Galaxy S2
  • 91. Resources SharePoint Online: software boundaries and limits What is Windows Azure Rights Management? Manage external sharing for your SharePoint online environment Share sites or documents with people outside your organization Office 365 Demo Request permission as external user Yammer - Release schedule Yammer Plans & Pricing OneDrive Management by MetaVis Sync OneDrive for Business or SharePoint site libraries to your computer
  • 92. Resources Yammer and Office 365 Office 365 Yammer support Yammer success center Yammer articles Yammer TV Drag and drop requirements & limitations One place for all your work files — introducing OneDrive for Business One-Way Outbound Hybrid Search Step-by-Step and OneDrive for Business Yammer - Release schedule
  • 93. Questions? Thanks for attending and please share your feedback 