Transportation in sap
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Transportation in sap



SAP Transportation Management in a nutshell

SAP Transportation Management in a nutshell



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  • good presentation. simple and informative.
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  • very useful document
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  • good presentation. pls post on how to calculate the forwarding agent commission. or provide me an URL or website. i have browsed a lot but in vain. thanks in advance. my email id
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  • can we have some information about SAP FCX
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  • can we see output for for route if so what is the t.code for it
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    Transportation in sap Transportation in sap Presentation Transcript

    • Transportation in SAP
      -Shantanu Dey
    • About Transportation
      Inbound and outbound logistics
      Vendor to manufacturer through warehouse and manufacturer to distributor to end customer through warehouse
      Fulfills demand and replenishment requirement of supply chain
      Basic functions are
      Transportation planning
      Shipment creation
      Shipment cost calculation
      Shipment cost settlement
      Freight handling
      Shipment tracking
      Information sharing (advanced shipping notification, shipment confirmation, shipping manifest etc.)
    • Transportation Planning Concepts
      Org unit -transportation planning point
      Group of employees responsible for transportation planning activities, when to ship, what to ship and how to ship
      Assigned to company code
      Shipment cost calculation and settlement
      Shipment Document as the record of transportation planning, status tracking and completion
      No. range, whether shipment is inbound or outbound, leg determination, type of shipment, mode of transportation, leg indicator
      Individual ,Collective shipments, transportation chain
      Number of deliveries, no. of departure points, no. of destination points, no. of modes of transport
      Multiple shipment documents (for each leg) is possible
      Each mode of transport may require its own shipping papers
      Different commercial terms on freight and insurance
      Once a shipment document is created it is in planned status
      Maintain transportation relevance for delivery types, delivery item types and routes
      LTL and FTL – for planning truck load capacity utilization
    • Shipment Document Type Control
      Type of shipment – outbound or inbound, loaded or unloaded
      Shipping type in a specific leg (e.g. truck)
      Service level of cargo to be handled
      Process control i.e. type of shipment – individual, collective and transportation chain (unimodal or multimodal)
      Type of leg for the shipment document
      How to adopt routes from delivery
      How to determine different legs in shipment
      Whether shipment is relevant for GR
      Output determination
      Text determination
      Control w.r.t. picking (shipment only after picking is complete)
    • Shipment Document
      Combine deliveries into one shipment
      Specify shipment stages – legs, border crossing, load transfer
      Assign goods to handling units, assign service agent (CFR agents, customs agents)
      Specify planned transportation deadlines and record actual transportation deadlines
      Time required for organizing and planning various transportation activities are stored
      Generate output (shipping manifest, shipping notification, bill of lading)
      Specify texts, specify any additional data, mention the external ids (shipper’s number)
      Handling units appear as means of transport
      Packed deliveries can be repacked for shipment in new handling units, e.g. containers
      Tare weight and volume and weight and volume of packed unit
      Once a planning status is reached deliveries cannot be added or modified. A traffic light icon signifies the overall status (red for planning complete)
      Tendering status – status of the shipment w.r.t. negotiations with vendor
      Route and forwarding agent may be copied from deliveries if same all through and if status is planned
      Information Flow
    • Other Master Data
      Freight Codes are used as a means to classify the goods by the freight forwarders
      Specified on transportation papers
      Used to identify the class of goods being handled
      Grouped together in freight code sets
      Are industry standards
      Freight classes are made up of one or more freight codes
      Used in shipment costing
      Freight code determination
      Country of origin, shipping type and forwarding agent, route
      Freight code set, material freight group
      Config required – defining material freight group and putting them in material master, defining forwarding agents (vendor master), freight code set and freight code determination
      Shipment Stages
      Geographical locations including legs, load transfer points and border crossing points, transportation connection points, shipping point, plant, warehouse no., dock door
      Stages can be created manually in the shipment document, entered into shipment header as part of the route which already contains stages, or can be determined as part of automatic leg determination
    • Transportation Planning Process
      Acquire Service Agent
      Organize Means of Transport
      Specifying Route
      Defining Stages and legs for the route
      Determine which deliveries should be part
      Route (all deliveries must have same route)
      Route can be different in shipment from the accompanying deliveries
      Shipment planning status of the delivery indicates current processing status of the delivery
      Not TR relevant, TR relevant not processed, partially processed, completely processed
      Additional shipment documents can be created for capacity reasons
      Edit->Automatic Planning->Shipment Per Delivery
      Moving deliveries to and from delivery is only possible till status is Planned
      Subsequent Delivery Split in Shipment
      Split a delivery into two or more shipments (may not fit in the same truck). No goods movement has happened for the delivery
      Split results and split remainder. May or may not remain in shipment based on “before planning” or “after planning”)
      Split results determine which delivery items are grouped together in the same delivery. All others are split remainders
    • Leg Determination
      Creates legs using simple rules that determine point of departure and destination as well as some leg data (service agent, shipping type, preliminary/subsequent leg, leg indicator, and shipment cost relevance for the leg)
      Leg determination cannot be carried out, for example, if the leg determination type is set to ‘_’ (blank), if there are no deliveries in the shipment, or if the shipping types have not been filled in
      Places (departure points and destinations of deliveries or of a leg, etc.) are given a unique identification number during leg determination; this number is then used in further processing
      The system checks to see if this shipment is part of a transportation chain. This information can be determined from the leg indicator in the shipment header. Leg indicator 4 indicates direct leg – whole shipment appears in one shipment document. Leg indicators 1, 2,3 indicates that shipment is part of a transportation chain
      Border crossing point and load transfer point are inserted between legs
      Automatic assignment of deliveries to the stages
      Deliveries can appear in some stages, not in all (loading/unloading at various stages)
      Point of departure and destination of deliveries is used for this purpose
      Custom leg determination using exit V56SLDET
    • Leg Determination Categories
      Leg determination blank – System does not perform leg determination
      Leg determination 0 – System does not perform leg determination but assignment of deliveries to stages is determined through automatic delivery assignment
      Leg determination 1 – Legs are determined according to itinerary (order of deliveries) in the shipment document, used for collective shipments
      Leg determination 2- Preliminary leg is created for each starting point and subsequent leg is created for each destination point
      This type of leg determination is used for transporting deliveries that are to be sent by sea in a group, but originate from different shipping points or are to be transported to different ship-to parties
      Leg determination 3 – Preliminary leg and a subsequent leg is created for each delivery
      This leg determination type is used for transporting extensive amounts of goods that must be distributed among multiple deliveries because one delivery would not offer enough capacity
      Leg determination 4 is similar to leg determination 1 except that shipping types for preliminary and subsequent legs are taken into consideration
    • Leg Determination Process
      Set the Planned status on the screen Overview Shipment in the shipment document. Choose Leg determination on tab stages
      The system calculates the shipment legs based on the leg determination indicator for the shipment document type. It takes into account the shipping points and ship-to parties in the deliveries, as well as the shipping type, the leg indicator, and the route and transportation chain
      Denote a transportation chain using multiple shipment documents
      Category 1
      Category 2
      Category 3
    • Other Functions
      Packing hierarchy set up in delivery can be continued in shipment document
      Crates and pallets can be put inside containers and loaded onto trucks
      We can use the handling units created in the delivery or create new handling units
      Handling units created in delivery cannot be unpacked in shipment document
      Delivery item can be generated for returnable/to be sold packaging material
      Delivery supplied information to transportation header – routes (if configured as such), service agents (forwarding agents – if all equal)
      Service agents can be copied from header to individual stages
      No automatic text determination in shipment documents
      Texts need to be maintained manually in Text tab at the header level
      Different Statuses -> copy routines can be used to transfer dates from delivery
      Planned ->Shipment’s planning is complete
      Check In – Vehicle arrives in the plant
      Start Load – vehicle is loaded/unloaded
      End load – loading unloading complete
      Shipment Completion – documents are created
      Possible activities on shipment completion
      Goods Issue Posting, Billing, output generation This can be controlled through Activity Profile.
    • Other Functions
      Activity Profiles
      Defines activities that are to be carried out in a shipment document when a certain status is set for shipment
      A certain profile can be defined for each status
      Post goods issue for deliveries in the shipment, calculate shipping costs, print certain outputs, create invoices
      A variant in customizing is maintained per shipment type for the status. Define in this variant the activity to be carried out
      Different reports are available to monitor shipment
      Shipment cost processing
      Calculating and settling shipment costs
      Carried out using condition technique
      Pricing Procedure determination is based on transportation Planning Point, Service Agent, Shipping Type and Shipment Cost Item (item category)
      Calculation base can be delivery, delivery item, shipment cost item, handling units, distance, location and tariff zones (postal code area)
      Pricing and settlement date can be proposed based on deadlines
      Conditions can be combined into group and the values can be compared to get most favorable. This uses condition exclusion groups and exclusion procedure.
      Pricing and settlement date types are assigned to shipment cost item categories
    • Shipment Cost Processing
      Shipment Cost Document Type
      Shipment Cost Header
      General status, control and administration info
      Shipment Cost Item
      Shipment header or a shipment stage, items include service agents, pricing date and settlement date, tax amount, company code, plant, purchasing org
      Shipment cost Sub items
      Calculation of shipment costs carried out at this level
      Can include single delivery items, deliveries, handling units etc.
      Shipment document is relevant for shipment costing
      At header, leg, load X, border X
      Shipment must have a transportation status of atleast planned
      Shipment must have a service agent (vendor)
      Condition records to be maintained
      After determination of freight cost we can simulate the transportation costs (Freight Cost Estimate)
      Example: Shipment cost calculation base – shipment cost item
    • Shipment Cost Settlement
      The settlement of shipment costs with the service agents is carried out per shipment cost item
      Settlement includes assignment and forwarding of shipment costs to FI and CO for creating accruals and posting payables
      Automatic settlement using self billing or manual settlement
      The functions used during settlement are –
      Account Assignment
      Relevant G/L account determination for every individual shipment cost item
      Assignments for cost accounting
      Relevant transfer to financial accounting
      Purchase order is created for the service agent and the service entry sheet created
      After accepting services accrual entries are created
      Automatic using Self Billing or Evaluated Receipt Settlement (ERS)
      Manual Invoicing
    • EDI in transportation
      External transportation planning system or own TPS
      Warehouse (third party), warehouse (own)
      Entities involved
      Vendor (inbound), warehouse, freight forwarder, customer
      Information involved
      Deliveries (e.g. shipper to warehouse), Shipment Notification (inbound), Shipment notification (outbound), shipment document (e.g warehouse to shipper/freight forwarder), shipment notification (to customer)
      Config – Set freight planning for forwarding agent ->assign vendor and partner number
      Idoc type
      TPSSHT01 ->creating changing or deleting shipment documents. Action code is used for type of action (create/change/delete)
      E2TPSHH contains header info including TKNUM, CARRID – service agent (vendor), SRVID1 (external identification)
      E1TPSHI – containing deliveries in shipment
      Several customer functions are available to update custom tables or set status in shipment document
      SHPMNT05_>idoc type for creating advanced shipment notification depending on message type SHPADV or SHPMNT (EDI 856)
      DLVRY03 idoc type with message type SHPCON for shipping confirmation (EDI 945), DLVRY03 with SHPORD for shipping order (EDI 940)
      Tables used
      VTTK – shipment header and VTTP – Shipment Item, VTTS – Stages and VTFA – Shipment document flow
      Parcel Tracking in Delivery and Shipment – Separate Discussion Topic