Dfd Case1

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Dfd Case1

  1. 1. Payroll system
  2. 2. Employees Accounts Dept. Bank College Payroll system Context diagram for college payroll system
  3. 3. Accounts Dept. Bank Employee. Attendance File Leave Record file Leave summary Current payroll file Deductions arrears Arrears file Employee master 1.0 Prepare attendance & leave statement Verified muster Update Old leave record Update leave summary Current payroll record Deductions details Old arrears records Updated arrears records Arrears payment details Payment details Bank statement 2.0 Prepare payroll register 3.0 Prepare bank statement & deduction report Pay sheet bank statement &deduction report Pay sheet details Arrears instructions or details Employee payroll record Old payroll record New payroll record Pay slip Signed master or leave application ZERO level DFD
  4. 4. 1.1 Verify Muster 1.2 Verify for sanction 1.3 Prepare leave record 1.4 Prepare leave summary report Employee Attendance file Leave record file Leave summary Old leave record Updated leave record Updated leave summary Attendance & leave information to process 2.1 Signed muster or leave application Verified muster Verified records Leave record details Sanctioned leave First level DFD
  5. 5. Hotel Management System
  6. 6. <ul><li>HOTEL MANAGEMENT SYSTEM </li></ul><ul><li>BOOKING:- </li></ul><ul><li>Customer- Normal, Company </li></ul><ul><li>Customer fill in his information in the register. </li></ul><ul><li>Check availability & Customer choice. </li></ul><ul><li>Advance booking Status. </li></ul><ul><li>SERVICE VOUCHER:- </li></ul><ul><li>Provide departmental journals. Service Food, Room, Rate. </li></ul><ul><li>OUTSTANDING BILL:- </li></ul><ul><li>Company, Customer, </li></ul>
  7. 7. <ul><li>Procedure:- </li></ul><ul><li>Customer registration number </li></ul><ul><li>Further access information about the customer. </li></ul><ul><li>Update room master </li></ul><ul><li>Service transaction file </li></ul><ul><li>Departure </li></ul><ul><li>Bill is generated and all service are added in one bill. </li></ul><ul><li>Bill master will be updated. </li></ul>
  8. 8. CLD:- Hotel Management system HOUSE KEEPING MANAGEMENT RESTAURANT CUSTOMER Enquiry details Customer details Payment details Can. Details Room details Bill details Service details Rate details Tax details MIS Reports Can. details Room Details Service availed details Hotel Management System All service details 0.0
  9. 9. <ul><li>Master Creation module </li></ul><ul><li>DFD </li></ul>1.0 Master Creation Module Customer Management Rate details Customer details House Keeper Room details Service master Room master Restaurant. master Tax master
  10. 10. <ul><li>Transaction process:- </li></ul>Transaction Process module Service details Room master Restaurant master Tax master Service details Room details Rest. details Tax details 2.0 House keeper Restaurant Service details Can. details Service availed details Rest Trans. Book Reg. Service Tran. Service availed Booking details Service availed
  11. 11. <ul><li>Billing Process:- </li></ul>Billing Process 3.0 Rest Tran. Book Reg. Service Tran. Room master Comp. master Tax master Rest master Service master Customer Payment details Bill Refund Bill & Refund details Updating details Bill details Refund details Rest. Service availed details Book details Ser. availed details Room details Comp. details Tax details Rest. details Service details Room master
  12. 12. <ul><li>Report generation process:- </li></ul>Report Generation process 4.0 Room master Comp master Bill Refund Management Various reports details Room available details Customer details Bill details Refund details
  13. 13. <ul><li>File design:-Room master:- </li></ul>1 Character Flag( A / N.A) 6 2 Number Room _cap 5 4, 2 Numeric Room _rate 4 25 Character Room_ des 3 10 Character Room _type 2 3 Numeric Room _No 1 Width Data type Field name SR. no
  14. 14. <ul><li>Service master:- </li></ul>Width Data type Field name SR. no 2,2 Number Service _rate 3 20 Character Service _des 2 2 Number Service _code 1
  15. 15. <ul><li>Tax Master:- </li></ul>Width Data type Field name SR. no 2,2 Number Tax _rate 3 20 Character Tax _des 2 2 Number Tax _code 1
  16. 16. <ul><li>Restaurant master:- </li></ul>Width Data type Field name SR. no 2,2 Number Rate 3 20 Character Item _des 2 2 Number Item _code 1
  17. 17. <ul><li>Book Reg. master:- </li></ul>8 Date Exp_ Check _date 12 2,2 Number Exp_ Check _time 13 8 Date Exp_ Check out _date 14 Width Data type Field name SR. no 2,2 Number Exp_ Check out _time 15 25 Character Visa _details 11 25 Character Passport _ details 10 20 Character Nationality 9 15 Number Phone 8 40 Character Customer _add2 7 40 Character Customer _add1 6 30 Character Customer _ name 5 8 Character Book _type 4 3 Number Room _no 3 3 Numeric Comp _code 2 5 Number Reg. _ no 1
  18. 18. <ul><li>Book Reg. master:- </li></ul>Width Data type Field name SR. no 1 Character Flag (Confirm / cancel 18 25 Character Payment _ details 17 6,2 Number Advance _ amt 16
  19. 19. <ul><li>Restaurant head details:- </li></ul>8 Date Date 3 3 Number Unit 6 15 Character Item _code 5 Width Data type Field name SR. no 5 Number Voucher_ no 2 3 Number Room _no 1
  20. 20. Service head details:- 3 Number Unit 5 2 Number Service _code 4 8 Date Date 3 Width Data type Field name SR. no 5 Number Voucher_ no 2 3 Number Room _no 1
  21. 21. Company master:- 15 Number Phone 5 30 Character Contact Person 6 6,2 Number Balance _amt 7 30 Character Address2 4 30 Character Address1 3 Width Data type Field name SR. no 25 Character Name 2 3 Number Comp _code 1
  22. 22. Bill master:- 25 Character Payment_ details 11 2 Character Payment _mode 10 6,2 Number Amount 8 4,2 Number Tax_ amount 9 2,2 Number Check_ out_ time 7 5 Number Voucher _no 5 8 Number Check_ out_ date 6 1 character Flag (paid / Not paid) 7 8 Date Date 4 6 Number Bill _ no 3 Width Data type Field name SR. no 3 Number Comp _code 2 5 Number Reg. _no 1
  23. 23. Refund master:- 8 Date Date 4 6 Number Bill _ no 3 Width Data type Field name SR. no 6,2 Number Amount 2 5 Number Reg. _no 1
  24. 24. <ul><li>Screen design:- </li></ul>HOTEL XYZ BOOKING DATA ENTRY REGISTRATION NO: COMPANY CODE ROOM NO. CUSTOMER NAME 99.99 ROOM TYPE CUSTOMER ADDRESS PHONE NO. NATIONALITY PASSPORT DET. VISA DETAIL EXP.CH.IN.DATE EXP.CH.OU.DATE ADVANCE RECD. PAYMENT DET. TIME 99.99 TIME FLAG Y/N SAVE CHANGE CANCEL EXIT
  25. 25. <ul><li>HOTEL ABC </li></ul><ul><li>RESTAURANT MASTER MAINTENANCE </li></ul>07/02/2008 11:15:36 ITEM NO: ITEM DESCRIPTION: RATE ADD MODIFY DELETE EXIT
  26. 26. HOTEL ABC SERVICE OFFERED DATA ENTRY 07/02/2008 11:15:36 SAVE CANCLE EXIT VOUCHER NO 101 ROOM NO 05 ITEM CODE SERVICE DESCRIPTION QUANTITY TAX CODE
  27. 27. HOTEL ABC RESTAURANT SERVICE OFFERED DATA ENTRY 07/02/2008 11:15:36 SAVE CANCLE EXIT VOUCHER NO 101 ROOM NO 05 ITEM CODE ITEM DESCRIPTION QUANTITY TAX CODE
  28. 28. <ul><ul><li>HOTEL ABC </li></ul></ul><ul><ul><li>1242-B APTE ROAD BOMBAY-411004 </li></ul></ul>PHONE:321963 FAX :326908 TAX BILL/ CASH BILL BILL NO. NAME ADDRESS BILL DATE: 07/02/2008 ARRIVAL DT. TIME TIME DEPARTURE DATE REGISTRATION NO ROOM NO ROOM TYPE LODGING CHARGES EXTRA PERSONS SERVICE CHARGES RESTAURANT CHAR. SERVICE TAX GRAND TOTAL ADD LUXARY TAX LESS ADV.RECD BALANCE AMOUNT CUSTOMER’S SIGNATURE FOR HOTEL ABC
  29. 29. <ul><li>REPORTS:- </li></ul><ul><li>HOTEL ABC </li></ul><ul><li>ROOM OCCUPANCY REPORTS FROM 01/01/2008 TO 15/01/2008 </li></ul>DATE:-07/02/2008 ROOM TYPE D ROOM NO. 06 1 2 3 4 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y 5 6 7 8 9 10 11 12 13 14 15
  30. 30. HOTEL ABC BILLWISE COLLECTION REPORT FROM 01/01/2008 TO 31/01/2008 DATE:-07/02/2008 BILL NO BILLDATE CUSTOMER NAME AMOUNT 101 01/01/2008 Mr. Gupta 1500=00 102 01/01/2008 Mr. Suresh 2000=00 103 01/01/2008 Mr. Sharma 1000=00 Total = 4500=00 104 105 106
  31. 31. HOTEL ABC DAILY TRANSACTION REPORTS FROM 01/01/2008 TO 31/01/2008 DATE:-07/02/2008 ROOM NO ROOM TYPE VOUC. NO PARTICULARS Total = 1500=00 SERV.CODE AMOUNT 01 D 30 A1 1000=00 02 DOUBLE D 31 A1 SINGLE 500=00
  32. 32. HOTEL ABC 1242-B APTE ROAD, BOMBAY-411004 NAME : ADDRESS ADVANCE RECEIPT Phone: 321963 Fax: 326908 REG NO. AMOUNT ARRIVAL DATE / / DATE : 07/02/2008 TIME 00:00:00
  33. 33. HOTEL ABC OUTSTANDING BILL REPORT FROM 01/01/2008 TO 31/01/2008 DATE:-07/02/2008 BILL NO BILLDATE COMPANY NAME AMOUNT 101 01/01/2008 M/S. Steel ltd 15000=00 102 01/01/2008 M/s. Chemical Ind. ltd 20000=00 103 01/01/2008 M/s. Auto raja ltd 10000=00 Total = 45000=00 104 105 106
  34. 34. HOTEL ABC ROOM WISE SALES REPORT FROM 01/01/2008 TO 31/01/2008 DATE:-07/02/2008 ROOM NO ROOM TYPE BILL NO. AMOUNT 101 1500=00 01 E 103 2000=00 GRAND TOTAL= 3500=00 DATE D 01/01/2008 02 01/01/2008 ROOMWISE TOTAL RS 1500=00 ROOMWISE TOTAL RS 2000=00 01 02
  35. 35. Safe Home System
  36. 36. Context level Diagram of Safe Home

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