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Restructuring the Indian Audit and Accounts Service of the Government of India: Some Ideas

Restructuring the Indian Audit and Accounts Service of the Government of India: Some Ideas

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  • This presentation was prepared for a group of US and Canadian federal civil service officers and presented to them as a training exercise in June, 2008 at a public management systems and organizational behavior symposium in the USA on the theme of institutional restructuring and remodeling. The French blurbs were devised for presentation to the part-Canadian audience and may therefore not always exactly correspond to their English original. However, the slides and the notes have been modified for circulation in the IA&AD.

Restrucuring the IA&AS Restrucuring the IA&AS Presentation Transcript

  • The Path Ahead Le Chemin en Avant Indian Audit & Accounts Service Audit Indien et Service Des Comptes
  • Objectives of Presentation Objectifs de Presentation
    • The Need for Remodeling the IA&AS
    • Structural Limitations of IA&AS
    • Proposals for Remodeling the IA&AS
    • The Numbers Game
    • Strengths, Weaknesses, Opportunities and Threats of/to the proposals
    • Costs and Shaping the Proposals
    2
  • Remodelling the IA&AS Le Fait de Remodeler l'IA & AS The Rationale L'expose Raisonne
  • The LPG-FIT Model of Governance Le Modele de LPG-FIT de Gouvernement 4 F LEXIBILITY I NNOVATION T IMELINESS LPG L IBERA- LIZATION P RIVATI- ZATION G LOBA- LIZATION OUTSOUR- CING DIVEST- MENT PPP SPV JV REGU- LATION TARIFFS FDI
  • Accountability in the LPG - FIT Model Responsabilite dans le Modele de LPG - FIT G O V I D U A T T imeliness I nnovation F lexibility A C C O U N T A B I L I T Y F lexibility I nnovation T imeliness Convergence 5 T
  • Implications of LPG for IA & AS Implications de LPF pour IA & AS 6 LPG FOR IA & AD FLEXIBILITY INNOVATION TIMELINESS LEVEL DIFFEREN- TIATION LEVEL DIFFEREN- TIATION SPAN OF CONTROL CHAIN OF COMMAND DECENTR- ALIZATION FUNCTIONAL DIFFERENT -IATION FUNCTIONAL DIFFERENT -IATION DIVERSI- FICATION UNIQUE- NESS PRODUCT DIFFERENT- IATION DELAY- ERING
  • Government as IA&AD Sees It Le Gouvernment Comme IA & AD le Voit 7 CAG AUDIT A&E CIVIL DEFENCE RAILWAY P&T COMMERCIAL REVENUE
  • How Much Does IA & AD Presently Spend? Combien Font IA & AD Passent a Present? Statement-9 Finance Accounts 2006-07, p. 124 8
  • Strengths & Weaknesses Forces et Faiblesses Opportunities & Threats Opportunites et Menaces
  • The Strengths and Weaknesses of the Proposals and............. Les Forces et les faiblesses propositions et de............. - + 10 Increase in promotional avenues Synchronous audit reports and ministry budgets More accountability, flexibility & autonomy Less inter/intra jurisdictional conflict Clear-cut performance appraisal of officers On-call technical expertise Pooling of audit HR – min. wastage Shorter span of control Long-term decline in posts of Group ‘C’ and below (or strength?) Sectoral Specialization Higher running costs and funding Inter-level functional distinction Perceived ‘devaluation’ of AG/PAG – resistance to postings outside NCR Enhanced audit coverage – reduction in audit risk Weaknesses Strengths
  • ................The Opportunities and Threats ..............L'Opportunities et Menaces - + 11 RTI and increasing accountability mechanisms Disinvestment in PSUs Public-private partnerships Greater citizen demand for accountability Higher operating costs (debatable) Increasing foreign collaborations Long-term decline in Gr. ‘C’ and below Market economy and regulation Resistance from Gr. ‘B’ and below to transfers Non-govt. delivery of goods & services MoF resistance to Audit Ops. Fund Privatization & Liberalization Universal govt resistance to more audit Manifold rise in # Ministries/Depts Threats Opportunities
  • Structural Limitations Restrictions Structurelles IA & AS l'IA & AS
  • The Structural Limitations - I Les Restrictions Structurelles - I 13 Effect Cause Officers not aware of policy evaluation tools, socio-economic policy, e-audit and financial management tools Inadequate skills for emerging areas of governance IA&AS is less than 1% of the total HR Large spans of control Emphasis shifts from routine to higher audit, affecting the source of routine audit No functional distinction in grades other than at STS and SAG Generic division of govt. function confines IA&AS growth Posts based on Audit Reports
  • Groupwise HR-in-position as on Mar 31 2006 Groupwise HR das la position le 31 Mars 2006 14
  • The Structural Limitations - II Les Restrictions Structurelles - II 15 Effect Cause Leads to wide divergence between audit and government perceptions – not everything is “untenable” No in-house on-call technical expertise Higher audit specialists not available – HR taken off routine audit and deployed w/o training No distinction between routine audit and specialized higher audit function Low prescribed percentages of audit diluted for higher audit – quantum and thrust areas of audit are dated Inadequate audit coverage
  • The Audit Effort Diffused L'effort d'audit s'sest Diffuse 16
  • Remodelling the IA&AS L'fait de Remodeler l'IA & AS The Proposals Les Propositions
  • The US GAO's Thematic Organization Le Nous l'Organisation Thematique de GAO 18
  • The IA&AS Prescription for Sustainability La Prescription IA & AS Pour Sustainability Multi-function omnibus reports Unifying theme functional individual reports Vertical and sectoral differentiation between audit management and reporting Multi-function audit offices based on generic nature of work in govt. Vertical differentiation in IA&AS No functional distinction other than at SAG and STS levels Level – I Reform Level – II Reform Level – III Reform Horizontal differentiation in IA&AS NOW THEN 19
  • IA&AS an all-India Service-I? IA&AS Comme Tout le Service de l'Inde-I? 20 North J&K HP Punjab Haryana Uttaranchal Uttar Pradesh South AP Tamil Nadu Karnataka Kerala Puducherry ANI LMI West Rajasthan Gujarat Maharashtra Goa MP East-NE Bihar Jharkhand Chhatisgarh 7 NE states Orissa WB http://www.mapsofindia.com/maps/india/india-political-map.htm
  • IA&AS an all-India Service-II? IA&AS Comme Tout le Service de l'Inde-II? 21 CAG CAG AUDIT BOARDS WEST SOUTH EAST N-E NORTH AUDIT BOARD
  • The Paradigm Shift - I Le Decalage de Paradigme - I NOW Commercial Defence Railway P&T Civil Revenue THEN (N-S-E-W) Transportation Environment Energy Education Communication Agriculture Heritage Rural Development 22
  • The Paradigm Shift - II Le Decalage de Paradigme - II 23 NATIONAL TRANSPORTATION AUDIT BOARD ROADS AVIATION & TOURISM RAILWAY INLAND WATERWAYS PORTS MASS TRANSIT MoST MoCAT MoR MoST MoST NHAI NRRI DTTDC IAAI NAAI AIR INDIA BOARD ZONES RAILTEL CIWTC NSPT KoPT DMRC MRVN DTC STRG. MGT. AUDIT MGT. REPORT GROUPS COMPOSITE OFFICES
  • Level - I Niveau - I NOW THEN 24 CIVIL REVENUE COMML WORKS ABs ABs REVENUE WORKS COMML CIVIL AG
  • Level - II (State) Niveau - II (Etat) 25 JAL NIGAM PHE IRRIG- ATION WILDLIFE SPCB FOREST DEV CORPN FOREST DEPT AG (ENV & FOREST)
  • Level - II (Central) Niveau - II (Central) 26 IMD NIO NWLDV CLIMATE CHANGE ISSUES PROJECT TIGER PCUs OF ALL PSUs NEERI NPCB FRI MoEF REGNL. PD (ENV. & FOREST) N-S-E-W
  • Level - III Niveau - III 27 IAAS CADRE COMPO- NENTS STRATEGIC MGT 20% SENIOR MGT 30% EXEC. MGT. 24% STRAT. MGT. SUPPORT 20% Secretary, HAG AG/JS AAG/ADA TO Director NAT/REGL TECHNICAL POLICY & PLANNING, & STRAT. MGT. STATE / DEPTL A&A MGT. IN STATES/UNION EXEC. CADRE FOR STRAT/ SENIOR MGT. TECHNICAL ADVISORY MGT 6% COUNSEL APPRAISER ENGINEERS I-T EXPERTS TECHNICAL SUPPORT LEVEL FOR ALL OTHER LEVELS JUNIOR MGT (Non-IA&AS) SR./DIVL. AUDIT MANAGER AUDIT MGT. STRAT. MGT. SUPPORT
  • Composition of Level - III Compsition de Niveau - III 28
  • How the Levels Interact Comments les Niveaux Reassigent Reciproquement + GOs from A&E offices for part-time supervision and audit report 29 JTS JUNIOR MANAGEMENT (IA &AS/non-IA &AS) STS- I &II EXECUTIVE MANAGEMENT (50% JAG, 50% STS) TECHNICAL STRATEGIC MANAGEMENT JAG – FIELD STRATEGIC MANAGEMENT SAG A&A SENIOR MGT. > SAG STRATEGIC MANAGEMENT
  • Layering in the New Structure Layering dans la Nouvelle Structure 30 STRATEGIC MGT. TECHNICAL SUPPORT FIELD POLICY & COORDINATION STRATEGIC MGT EXECUTIVE MGT TECHNICAL SUPPORT SENIOR A&A MGT AUDIT MGT.
  • New Clothes for the IA & AS Nouveaux Vetements Pour L'IA & AS 31 Chief Executive Manager DAG/Sr. DAG (Admin) Addl. Secretary DG Jt. Secretary Pr. Director Under Secretary (local rank) AAG/ADA Dy. Secretary (local rank) DAG (State) Dy. Secretary (local rank) Dy. Director (Central) Jt. Secretary (local rank) Sr. DAG (State) Director (no change) Director (Central) Secretary (or retain AG?) AG Pr. Secretary Pr. AG Proposed for Abolition Addl. Dy. CAG Secretary to GOI Dy. CAG (Others) Secretary General/Pr. Secretary Dy. CAG (HQ) Post-restructuring Pre-restructuring
  • The New Organization Chart La Structure d'Organisation 32 CAG CENTRAL AUDIT BOARD STATE AUDIT BOARD STATE A&E BOARD HR BOARD SECRETARY – 1 ADDL. SECY. - 2 DIRECTOR - 4 10-15 BOARDS REGL. SECRETARY – 1 ADDL. SECY – 2 DIRECTOR - 4 REGL. SECRETARY – 1 ADDL. SECY – 1 DIRECTOR - 2 SECRETARY – 1 OTHER SECY - 2 ADDL. SECY. – 2 DIRECTOR - 4 5 BOARDS 5 BOARDS 1 BOARD TECHNICAL ADVISORY BOARDS JS -4 DIRECTOR - 4 US - 8 4-8 BOARDS AUDIT MGT SAG STRG MGT HAG AUDIT MGT SAG STRG MGT HAG PR. SECY ACCOUNTS SECY ENTT I-T CONTRACTS PROCUR- EMENT ENGG.
  • How a Board would function Comment un Conseil Foncionnerait 33 CAG FUNCTIONAL AUDIT BOARD SECRETARY – 1 ADDL. SECY. - 4 DIRECTOR - 10 STRATEGIC MGT. – REPORT AUDIT MANAGEMENT – FIELD AUDIT PR. SECY (AUDIT) AG/JS (AUDIT)
  • Relating the Pyramid's Blocks Le Rattachment des Blocs de la Pyramide Energy Hydel, Thermal, Fossil, Atomic, NCES – regional offices Report, Technical guidance, reviews, etc – field office & HQ Field Audit function 34 JTS & STS EXECUTIVE MANAGEMENT TECHNICAL MANAGEMENT JAG FIELD POLICY & COORDINATION SAG SENIOR A&A MANAGEMENT HAG & > STRATEGIC MANAGEMENT
  • The New Pr. Secretary (Audit) - State Le Noveau Principal Secretaire Etat (d'Audit) 35 Pr. Secretary (Audit) Secretary (Audit) Secretary (Audit) Secretary (Audit) Sr. Audit Mgr. (Reviews) Sr. Audit Mgr. (Report) Sr. Audit Mgr (PA) Sr. Audit Mgr (Admn. & Est.) Dy . Audit Mgr Dy. Audit Mgr. Dy. Audit Mgr. Dy. Audit Mgr.
  • The New Accountant General/JS (Audit) Le Noveau Comptable Secretaire General/Collectif (Audit) 36 Secy/JS (Audit) JS/Dir (10 cognate Depts & PSUs/ABs) JS/Dir (10 cognate depts & PSUs/ABs) ) JS/Dir (10 cognate depts & PSUs/ABs) ) Divisional Audit Mgr Dy. Audit Mgr Divisional Audit Mgr. Dy. Audit Mgr Divisional Audit Mgr Dy. Audit Mgr Composite Audit Groups Composite Audit Groups JS/Dir (10 cognate depts & PSUs/ABs) ) Composite Audit Groups JS/Dir (Coord &Admn) Audit Mgr Dy. Audit Mgr Divisional Audit Mgr Dy. Audit Mgr. Composite Audit Groups
  • Composite Field Audit Charges for GOs Le Champ Composite Audite des Charges les Officiers de Groupe 37 Commercial Revenue Civil Works
  • GOs as Semi-self-accounting units? Les Officiers de Groupe comme semi-moi de comptabilite des unites 38
  • HQ-Field Office Proposed Reporting Pattern Le Bureau d'HQ-champ a propose de signaler le dessin 39 AUDIT BOARD SECY. AUDIT MGT. SAG LEVEL STRTG. MGT HAG LEVEL DS/JT. AG US/DAG DIRECTOR SR. DIVL. AUDIT MGR. SR. AUDIT MGR. DY. AUDIT MGR. SO (?) SR. AUDITOR AUDITOR
  • The Office Level Proposed Reporting Pattern Le Niveau Bureau a Propose de Signaler de Dessin 40 FUNCTIONAL AUDIT SERVICES BOARD AUDIT MANAGEMENT STRATEGIC MANAGEMENT Routine office management Technical directions Audit planning SAG LEVEL HAG LEVEL STS/JTS LEVEL DIRECTORS Maintain databases R&D for review topics Processing of reports post- IR stage Preparation of guidelines Legislative/ admin. action Conduct of audit & IR follow-up Office Mgt.
  • New Posts for Expanded Jobs Noveau Poteaux pour les Travaux Augmentes 41 NEW POSTS CHIEF LEGAL ADVISER CHIEF WELFARE MANAGER CHIEF WORKS MANAGER DY. LEGAL ADVISER (HQ) DY. LEGAL ADVISER (HQ) DY. LEGAL ADVISER (N-S-E-W) FIELD WELFARE MANAGER DY. WORKS MANAGER (N-S-E-W) CHIEF PUBLICITY & P-R MGR CHIEF PUBLIC GRIEVANCE MANAGER DY. WORKS MANAGER (HQ) DY. PUBLIC GRIEVANCE MGR (N-S-E-W)
  • The Promotion Timeline l'Horaire Promotionnel 0 38 JTS STS-I (4) STS-II (8) JAG (12) SAG (15) HAG (24) Secy (29)
  • Change the Mode of Recruitment - I Changez le Mode de Recrutement - I 43
  • Change the Mode of Recruitment - II Changez le Mode de Recrutement - II Undergraduates JTS 90% D/R 10% from AAO/SO Postgraduates STS-I 90% D/R 10% from SAO/AO Direct Recruitment IA & AS 44 5% SAO posts transferred to new STS-I Sr. Divl. Audit Mgr. (Non-IA & AS) AND/OR
  • Change the Mode of Recruitment - III Changez le Mode de Recrutement - III 45 Upper second class post-graduate in the following disciplines with high level of computer proficiency : Accountancy, Commerce, Economics, Public Administration/Public Policy, Environment Science, Political Science, Sociology, Statistics, Management, Engineering, Law, Medicine and I-T. Preference will be given to candidates who have successfully completed at least the first two years of a professional degree. Knowledge of MS Office suite and audit and financial management and/or statistical software is essential. Confirmation in service would be subject to successful completion of such professional degree and prescribed departmental examination within 4 years of entry. Upper second class graduate in the following disciplines with intermediate level of computer proficiency : Accountancy, Commerce, Economics, Public Administration/Public Policy, Environment Science, Political Science, Sociology, Statistics, Management, Engineering, Law, Medicine and I-T. Preference will be given to candidates who have successfully completed at least the first two years of a professional degree. Knowledge of MS Office suite is essential while knowledge of audit and financial management or statistical software is desirable. Confirmation in service would be subject to passing of prescribed departmental examination within 3 years of entry into service. Recruitment at STS Recruitment at JTS
  • Change the Mode of Recruitment - IV Changez le Mode de Recrutement - IV 46 PG Contract Deputation Promotion UG IA&AS
  • Change the Mode of Recruitment - V Changez le Mode de Recrutement - V 47
    • Section Officers with 10 years of service, AAOs with 7 years and SAOs/AOs with 5 years service from the IA&AD for promotion/new STS-I
    • The upper age limit may be relaxed to 55 years
    • The final ranking of such officers will be made after a viva voce exam and a system that grants extra credit for professional degrees acquired after entering the IA&AD
    • Promotions on the basis of fitness-cum-merit may be stopped since there is substantial degree of subjectivity involved in appraisal - ACRs are not the best index of an officer’s actual performance
    Lateral Recruitment (within IA&AD only)
  • Change the Mode of Recruitment - VI Changez le Mode de Recrutement - VI 48
    • On actual need basis for terms not exceeding an year in the first instance subject to a ceiling of 3 years in any case, subject to satisfactory performance.
    • Draft such officers for shorter spans of up to 6 months as may be required for the audit effort although it may be difficult to get willing officers without adequate compensation.
    • Alternative would be to pay short-term deputationist officers an attractive lump sum per month (in lieu of deputation allowance) to attract experts to support the audit effort on a need basis.
    Deputation Recruitment
  • Equipping Probationers for the Road Ahead Les Employes Equipants pour la route avant 49 10 TOTAL (assuming 5 concurrently running courses) 2 Alternative Infrastructure Development Models in India 2 Research, Report Writing and Presentation 4 Public Contracting, Outsourcing & Alternative Delivery Systems for Public Services 4 Economics, Environment & Infrastructure Development 4 Public Finance Reform & Budgeting 4 Policy Methods & Evaluation 4 Public Policy Making & Resource Economics 4 Administrative Law 4 Contract Law 6 Introduction to Statistics (+ software SPSS/SAS) Duration (months) Description
  • Upgrading Skills In-Service - I Le Fait de Moderniser des Adresses das Service - I 50 MPM/MPA/MPP NUS (One-year) 20-25 years service PGPPM (with Maxwell School) IIM-B (one-year) 10-15 years service MPA KSG, Harvard ( two-year) MDP XLRI, IIM-A (short-term) PGPEX IIM-K/B (one-year) EMPA Maxwell School, USA (one- year) PGP-PMP PGDM IIM-K (two-year) PGPM IIM-A/K (two-year) 15-25 years service PGPX IIM-A (one-year) Programme Institution
  • Upgrading Skills In-Service - II Le Fait de Moderniser des Adresses das Service - II 51 CAG may allow payment of all tuition and fees, study allowance of Rs. 500 per diem and full P&A up to two years Domestic post-graduate programmes where officer obtains admission in open competition CAG may allow $125/diem plus entitled hotel for entire duration of programme, in addition to cost of programme Post-graduate programme abroad sponsored by CAG CAG may allow return air fare by entitled class and DA on tour for upto 7 days every six months, subject to career limit of four return trips Foreign professional qualifications that require travel from India to take exam abroad Post-graduate programme abroad where officer has obtained admission and financial assistance covers tuition only Programmes CAG may allow $125 per diem of entire study period as subsistence allowance plus cost of medical insurance of officer and return air fares ex-India, subject to programme duration not exceeding two years. Proposed Assistance
  • Upgrading Skills In-Service - III Le Fait de Moderniser des Adresses das Service - III 52 CAG may allow payment of all tuition and fees, study allowance of Rs. 500 per diem and full P&A up to two years Domestic post-graduate programmes where officer obtains admission in open competition CAG may allow $125/diem plus entitled hotel for entire duration of programme, in addition to cost of programme Post-graduate programme abroad sponsored by CAG CAG may allow return air fare by entitled class and DA on tour for upto 7 days every six months, subject to maximum of four round trips Foreign professional qualifications that require travel from India to take exam abroad Terminal degree in subject approved by/study leave granted by CAG Qualification Obtained Lump sum cash award Rs. 1,00,000 plus three advance increments Proposed Incentive
  • Upgrading Skills In-Service - IV Le Fait de Moderniser des Adresses das Service - IV 53 Lump sum cash award Rs. 25,000 plus one advance increment Other domestic post-graduate programme e.g. environment science, education, etc. where officer has obtained prior approval of CAG Lump sum cash award Rs. 75,000 plus three advance increments CPA/CA/CS/CISA/Cost Accountant/IIM/XLRI/JLBI/LLB/LLM post-graduate degree on his/her own merit MPA/MPP/MPM/MBA from foreign university where officer obtains admission and financial assistance on his own merit and CAG bears return air fare, study allowance and DA Qualification Obtained Lump sum cash award Rs. 25,000 plus two advance increments Proposed Incentive
  • Making the IA&AS the Best Place to Work In - I La Realisation de l'IA & AS le Meilleur endroit pour travailler dans - I
    • Residential, mobile telephone and broadband Internet connectivity from date of joining service subject to combined ceiling of up to 7.5% of basic pay + grade pay + DA
    • Issue of notebook to each officer with replacement/upgrade after three years
    • Monthly vehicle allowance equivalent to 100, 60 and 40 litres for car in ‘A’, ‘B’, ‘C’ & ‘D’ category cities (reduced by 50% for 2-wheelers) in lieu of office shuttle transport
    • For within jurisdiction tour by own car actual mileage/12 for cars 1600cc < and /10 for cars > 1600 cc + 15% of fuel cost for maintenance/repairs from JTS-JAG + Rs. 250 per day on tour for private driver
    • Ratio of staff cars : officers in all offices = 1:2 and 1:1 for all offices with only one Group ‘A’ officer. AG/PAG’s car not to be counted in this car pool and cars may be hired
    • Reimbursement of electricity and water charges of up to 500 units each per month
    • Single fully furnished office room for all officers at residence;
    54
    • Free fully furnished housing in all Grade ‘C’ & ‘D’ stations, NE, J&K & 6 new states
    • Reimbursement of social club, gym, yoga centre, sports charges subject to ceiling limit of Rs. 1000 per month JTS-STS, Rs. 2000 for JAG and Rs. 5000 for SAG/HAG
    • Option to officer of providing fully furnished housing in Grade ‘A’ and ‘B’ station if officer restricts carriage of personal effects to 50% of entitlement
    • Each HAG level HoD in a station shall receive an annual grant-in-aid equivalent to Rs. 5000 per Group ‘A’ officer in that station to organize social, sports and cultural events for officers and their families during the year
    • JTS officers will be reimbursed up to Rs. 750 per month for non-full meal refreshments to official visitors, Rs. 1000 to STS and Rs. 1500 to JAG level officers
    • Provision of window coverings, storage wardrobes and sundry other heavy furniture in officers’ departmental pool residences in all stations for which officer would pay @Rs 250-300 per month by way of payroll deduction;
    Making the IA&AS the Best Place to Work In - II La Realisation de l'IA & AS le Meilleur endroit pour travailler dans - II 55
    • Group Medical Insurance inpatient cover for all Group ‘A’ officers and their dependents subject to annual ceiling limit of Rs. 10 lakh upto JAG and Rs. 15 lakh from SAG and onward (retiring officers may also opt for this benefit at their cost)
    • Group Life Insurance Scheme for all officers for risk cover upto Rs. One crore each
    • Leased transit housing to be provided where departmental pool/CPWD pool housing is not available within the first 60 days of arrival in that station. Rental reasonability will be determined by the HoD and shall not exceed 2 times the HRA entitlement of the officer requiring such accommodation
    • All IA&AS officers to be declared as Controlling Officers
    • JTS officers eligible for reimbursement of newspaper/magazine charges upto Rs. 300 per month, STS Rs. 400 and JAG Rs. 500
    Making the IA&AS the Best Place to Work In - III La Realisation de l'IA & AS le Meilleur endroit pour travailler dans - III 56
    • Outsource salary and contingent payments to banks
    • Stop operating cash for payments, other than office expenses
    • Banks to issue free debit cards to all employees, irrespective of rank
    • Outsource non-core services, e.g. data entry, routine stenography, C/Ts, book binding/cataloguing, R&I, EPABX operation, sanitation, security, etc.
    • Permit private operators to set up office machine units in office premises
    • E-approval, indexing and e-sharing of all Inspection & Audit Reports to reduce duplicative effort
    The Need for 3E in the System - I Le Besoin de 3E dans le Systeme - I 57
    • In situ issue of Inspection Reports by Composite Audit Groups
    • Establish WAN and IA &AD portal for e-information sharing, conferencing, etc.
    • Introduce regional transfer of all Group B officers in lieu of faster promotion
    • E-approval for routine approvals of leave, advances, estate allotments, etc. with e-mail advise to all recipients to reduce paper transactions
    • Biometric attendance systems linked to payroll packages
    • Administrative HR not to exceed 2-3% of total HR
    58 The Need for 3E in the System - II Le Besoin de 3E dans le Systeme - II
  • Imbalance and Balance Desequilibre y Equilibre The Numbers Game Le jeu de Nombres
  • Cadre Review Perspective Perspective de Revue de Cadre DECENTRALIZATION DIFFERENTIATION DIVERSIFICATION FUTURISTIC IMAGINATION COMMITTMENT D E L I B E R A T I O N 60
  • Cadre Review Requires Functional Differentiation La Revision de Cadre exige la differentiation fonctionnelle 7. While sending cadre review proposals to Department of Personnel & Training, the Cadre Controlling Authorities may indicate precisely the functional requirements of various categories of posts and group them in terms of duties and responsibilities.   This can be done by conducting a general job evaluation exercise, which would help in ensuring that different grades in a cadre reflect distinctly different level of functions and that higher posts do have higher level of duties and responsibilities. DoPT: POINTS TO BE FOLLOWED BY THE CADRE CONTROLLING AUTHORITIES WHILE FORMULATING PROPOSALS FOR CADRE REVIEW OF GROUP ‘A’ SERVICES http://persmin.nic.in/CSWing/index.html 61
  • Cadre Imbalance March 31, 2006 Disequilibre de Cadre 31 Mars 2006 STS = 50%< of sanctioned strength JAG (NFSG) = 50%< of sanctioned strength JAG = >25% of sanctioned strength 62
  • The Imbalance in Ratios as on March 31, 2006 Le Disequilibre das les Rapports comme le 31 Mars 2006
    • DAI+ADAI+HAG+SAG : JTS - JAG (NFSG) = 1:4
    • DAI+ADAI : HAG = 1:3
    • DAI+ADAI+HAG : SAG = 1:4
    • DAI+ADAI : SAG = 1:12
    • HAG : SAG = 1:4
    • JTS : STS = 1:2
    • STS : JAG = 1.5:1
    • JAG (NFSG): JAG + STS = 1:4
    63
  • IFS has over 100 more posts > JAG than IA&AS IFS a encore plus de 100 postes > la JAG qu'IA & AS DoPT: Statistical Profile of Group ‘A’ non-technical services at http://persmin.nic.in/CSWing/index.html 64
  • 36% IFS posts SAG & > 36 postent SAG et plus Grand DoPT: Statistical Profile of Group ‘A’ non-technical services at http://persmin.nic.in/CSWing/index.html 65
  • The Looming Promotion Crisis 2009-22 La Crisse Promotionnelle Surgissant 2009-22 66
  • The New IA&AS UF (undivided family)- I Le Noveau IA & AS Famille Unie - I 67 49 49 - - - - - - - - Less 92 - 141 Reserve 1006 221 834 Total (+45%) 136 - 136 JTS 264 8 256 STS – I 100 20 80 JAG (STS-II) 100 20 80 JAG (NFSG) 184 77 107 SAG 104 78 26 HAG 26 18 8 Secretary Total +New Present Grade
  • The New IA&AS UF (undivided family) - II Le Noveau IA & AS Famille Unie - II 68 Sr. Mgt: SAG & > Mid-Mgt: NFSG & JAG (STS-II) Exec. Mgt: STS-I Jr. Mgt.: JTS *All ratios are calculated without adding reserves ** Does not include non-IA&AS STS-I + 68% 0.52 : 1 0.31 : 1 Sr. Mgt : Other Mgt. 1.57 : 1 : 2 0.67 : 1 0.52 : 1 1.9 : 1 1 : 1.3 1.09 : 1 1 : 1.75 1: 4 * New Ratio + 63% 0.41 : 1 Mid - Mgt. : Jr. Mgt. +78% : 0%: -18% 0.88 : 1 : 2.45 Sr. :Mid : Jr. Mgt + 100% 0.26 : 1 Sr. Mgt : Jr. Mgt. No change 1.9 : 1 STS : JTS + 19% 1 : 1.6 JAG : STS + 40% 1.8 : 1 JAG : JS/SAG + 56% 1 : 4 AS/HAG : JS/SAG 1:4 * Present Ratio No change Secy : AS/HAG* Change Equation**
  • The New IA&AS UF (undivided family) - III Le Noveau IA & AS Famille Unie - III 69
  • The New IA&AS UF (undivided family) - IV Le Noveau IA & AS Famille Unie - IV 70
  • Post-Restructuring: IA&AS vis-vis IFS La post-Restructuration du Visa d'IA & AS vis IFS NOW THEN 71
  • Career Milestones Bornes Routieres de Carriere 1-4 NAAA+ field trg JTS 5-11 State & GOI Audit STS 12-15 HQ Field Office Deptn JAG 16-23 HQ Field Office Deptn SAG 24-29 HQ Field Office Deptn HAG 30-38 HQ Field Office Deptn SECY
    • Specialization
    • At least three inter-related fields, e.g. environment and energy or defence and para-military forces or health policy and medical administration, state and/or central audit
    • One compulsory deputation term of up to 7 years
    S U P E R A N N U A T E
  • Posting System Le Fait de Poster le Systeme Officers would be required to indicate their choice of not more than one A, B and C category station each on January 1 every year. 73 A B C 6 B C A 5 A C B 4 B A C 3 C A B 2 A 1 st Choice B 2 nd Choice C 1 3 rd Choice Officer D: Non-family stations (if any) Normal duration: 2 years Max. duration: No limit C: All Tier-III cities with population 50,00,000 < Normal duration: 3 years Max. duration: 8 years B: All Tier-II cities with population > 50,00,000 Normal duration: 4 years Max. duration: 8 years A: All State capitals (except NE, J&K and 6 new states) Normal duration: 5 years Max. duration: 8 years
  • Managing Costs Reusitte des Prix Shaping the Proposals Formation des Propositions
  • Bearing the Cost - I Rapport des Prix - I 75 Strength of IA &AS has been assumed to be 1000-150 (15%) = 850 DEPUTATION 15% STRENGTH REDUCED TO COMPUTE ABOVE FIGS. # Margin for unforeseen expenses ^^ For external training ^ For computers, ACs, telephones, furniture, car hire, internet, etc. ** For construction of 175 Type V/VI apartments * Incl. TA, medical, CEA, pension contribution, etc. 838 165 0.80 TOTAL 11 10 # 0.01 Others 58 15^^ 0.05 Training 142 40^ 0.12 OE 117 510 Total in first year (Rs. In Crore) 100** 0.02 Capital Works - 0.60* P&A One-time (Rs. In Crore) Avg recurring liability per post/annum (Rs. In Crore) Item
  • Bearing the Cost - II Rapport des Prix - II Audit Operations Fund funded by audit fees ? Voted to Charged Budget ? 76 BUDGET ONE TIME RECURRING Permission to retain all audit fees for creating specific items of infrastructure and hiring of external experts BRS to work out details for MoF
  • Shaping the Proposal Formation de la Proposition Strategic Plan 2009-14 & Perspective Plan 2009-19 77 DAI (3) WORKING GROUP I Union Audit WORKING GROUP II State Audit WORKING GROUP III HR & TECHNICAL WORKING GROUP IV A&E ADAI-1, HAG – 1, SAG – 3 NFSG – 1, JAG – 1, STS - 1 SAO – 7, AAO - 7 Stenos – 3 ADAI-1, HAG – 1, SAG – 2, NFSG – 1, JAG - 1, STS - 1 SAO – 5, AAO – 5, Stenos – 2 ADAI-1, HAG – 1, SAG – 2, NFSG – 1, JAG – 1, STS - 1 SAO – 5, AAO – 5 Stenos – 2 ADAI-1, HAG – 1, SAG – 2, NFSG – 1, JAG – 1, STS - 1 SAO – 5, AAO – 5 Stenos – 2
  • The US GAO's Strategic Plan 2007-12 Le Nous le Plan Strategique de GAO 2007-12
    • Strategic Goal 1: Provide Timely, Quality Service to the Congress and the Federal Government to Address Current and Emerging Challenges to the Well-being and Financial Security of the American People
    • Sample Objectives
    • Health Needs of a Diverse and Ageing Population
    • Ensuring a fair, responsive and effective system of justice
    • Sample Goals
    • Evaluate Medicare reform, financing and operations
    • Evaluate federal and state program strategies for financing and overseeing long-term health care
    • Assess trends and issues in private health insurance coverage
    • Sample Key Efforts
    • Specific reviews/evaluation
    Key Efforts 300+ Performance Goals 93 Strategic Objectives 21 Strategic Goals 7 78
    • Change of ratios at Gr. B and below to reflect officer orientation
    • Improved promotions and other service conditions for Gr .B <
    • Reworking promotion quotas to IA & AS
    • New HR calculation norms
    • Permanent migration of 25% A&E HR to audit
    • Increased automation
    • Better training by professional agencies
    • Divisional Audit Offices in all Tier I, II and III cities headed by Divisional Audit Manager
    • Audit groups to comprise of Sr. Audit Mgr., Dy. Audit Mgr with 100% supervision
    • Rewriting of sector-specific procedure manuals
    Some Illustrative Linkages Quelques Tringleris d'illustration 79
  • Created & Presented by SHANTANU BASU June 24, 2008 Thank You Merci Cree et Presente par SHANTANU BASU 24 Juin, 2008 80