Maine womens network productivity tools presentation

Helpful Technology and Tools toGet Organized, Increase Productivity and Share Your Online Assets brought to you by: August 1, 2012

Work smarter, not harder

Types of tools we’ll cover today• Productivity• Collaboration – project management• Collaboration – document sharing• Email tools• Social media updating tools• CRM systems• …and more (calendar sharing? Manage?)

Productivity

Evernote• What the tool does: Allows you to save ideas, things you like or see, notes and access them from any device• How does it help me? Helps save and synch information across devices, share information with colleagues• Top benefit: Information is saved and synched• Cost: Free• Platform mac/windows iPhone and android platforms

Todoist• What the tool does: Personal task manager• How does it help me? Organizes your to-do list, accessible from your computer or mobile phone.• Top benefit: Ability to access, update, and synchronize tasks from your smart phone. Color coded tasks.• Cost: Free - $29 per year• Platform (web based, ios, android): Chrome, Firefox, Mobile, Outlook, and Mac

Google Calendar• What the tool does: A calendar app to organize your tasks and sync your schedule with coworkers.• How does it help me? Tracks all your appointments, tasks, and due dates in an easy on line application.• Top benefit: The ability to sync with your mobile phone. Share your schedule with coworkers. Alerts via email.• Cost: Free• Platform (web based, ios, android): web based, Pc, mac, and mobile devices.

File This Fetch• What the tool does: Online storage of your personal files.• How does it help me? Safely stores digital copies of important documents, is eco friendly, less clutter, and easy to locate.• Top benefit: Paperless files, instantly organized.• Cost: $2 per month• Platform (web based, ios, android): PC, beta

Collaboration:Project Management

Zoho• What the tool does: Online collaboration, business, and productivity applications.• How does it help me?? Centrally locates files, projects, contacts, and much more from a web based platform• Top benefit: Accessibility! Your whole team can access any file, get contact info, and collaborate from anywhere.• Cost:$20 - $80 per month• Platform (web based, ios, android): Pc, Mac, android

Basecamp• What the tool does: Centrally locates company data in one place online.• How does it help me? All your businesses projects are available to your employees anytime, anywhere.• Top benefit: Provides a platform for collaboration, file sharing, discussions, and decisions.• Cost: $20 - $150 per month• Platform (web based, ios, android): Pc, Mac, and android

Collaboration: Document Sharing

Google Docs• What the tool does: Create, share, and collaborate with documents on the web.• How does it help me? Documents, spreadsheets, presentations and forms can easily be shared from a secure place on the web.• Top benefit: Easy collaboration.• Cost: Free• Platform (web based, ios, android): web based, iOS, and android.

Dropbox• What the tool does: Intergrates all your documents, pictures, and videos with all your devices.• How does it help me? You can download documents, pictures, and videos to and they will automatically be saved to all the computers and phones you use or straight to Dropbox.• Top benefit: All your docs, photos, and videos at your fingertips and easy sharing.• Cost: Free• Platform (web based, ios, android): PC, Mac, android, and iphone.

Slide Share• What the tool does: Online application to share documents, professional videos, and presentations online.• How does it help me? Upload presentations for public or private use, embed on blogs and websites, share on Twitter and Facebook to get your videos out there.• Top benefit: Synching with social network sites.• Cost: Free - $249 per month.• Platform (web based, ios, android): PC, Mac, mobile devices

You Send It• What the tool does: Cloud based file sharing• How does it help me? You can send files and share folders from anywhere, anytime. Gives you the ability to sign documents onling.• Top benefit: The ability to “sign” documents online, cloud storage, and the ability to share large files.• Cost: Free - $14.99 per month• Platform (web based, ios, android): cloud based, android, iphone, Mac, or PC.

Email management & marketing

Gmail• What the tool does: Online email application.• How does it help me? Access your email from any computer or mobile device anywhere, anytime. Imports your contact lists from several different address books. Less spam and tons of storage.• Top benefit: Being able to access your email from any device and the ability to import email contacts easily.• Cost: Free• Platform (web based, ios, android): Pc, Mac, mobile.

Sparrow• What the tool does: An email application for Mac’s and iphone.• How does it help me? Driven by Gmail, it syncs to all your Facebook contacts, offers DropBox and cloud capabilities, tailored inboxes.• Top benefit: File sharing (dropbox), synching with Facebook contacts.• Cost: $9.99• Platform (web based, ios, android): Mac and iphone.

MailChimp• What the tool does: Online Email Newsletters• How does it help me? Using pre-designed templates makes developing email newsletters easy. You can sync with your customer data base, email contacts, and CRM’s.• Top benefit: Easy and eye- catching newsletters to engage your customers. Track your results.• Cost: Free - $240 per month.• Platform (web based, ios, android): Pc, Mac, iphone, and android.

Constant Contact• What the tool does: Provides email and event marketing, social media and buy local campaigns, and customer surveys.• How does it help me? Helps to keep you in touch with your customers and alert them to upcoming events or sales.• Top benefit: Customer contact and personal training.• Cost: Free - $99.95 (up to 10,000 fans)• Platform (web based, ios, android): Pc, Mac, and android

Social Media Updating

Sprout Social• What the tool does: Social Media Management.• How does it help me? Monitors your companies online presence (Facebook, Twitter, LinkedIn, etc.)• Top benefit: Publish and schedule updates, monitor your brand and your competitors, and connect with target markets.• Cost: $39 - $899 per month• Platform (web based, ios, android): web based, iOS, and android• If you are interested, let me know, Dream Local gets a discount!

Hootsuite• What the tool does: Social Media Management.• How does it help me? Allows you to manage all your social media from one spot, offers analytics, allows for organization wide participation, and message management.• Top benefit: Anytime publishing, monitoring, and mobile apps.• Cost: Free – request pricing• Platform (web based, ios, android): web based, iOS, android, and blackberry.

Postling• What the tool does: Monitors your social media postings and allows you to post to any account anytime.• How does it help me? Allows you to respond and comment on posts made by people on your social platforms.• Top benefit: Daily recaps of postings on your social media accounts.• Cost: $1 - $5 per month• Platform (web based, ios, android): web based, iphone

Tweetdeck (by Twitter)• What the tool does: Organizes your Twitter account• How does it help me? Custom arrange your feeds, filter out unwanted feeds, schedule your tweets, and get notification on new feeds.• Top benefit: Ability to manage multiple accounts and synchronize from different computers.• Cost: Free• Platform (web based, ios, android): Safari, Chrome, and Firefox, iOS, Chrome App

Customer Relationship Management (CRM)

Zoho CRM• What the tool does: Customer service and support, collects consumer information to generate leads, and analyzes the information for better marketing.• How does it help me? Enhances sales, improves customer support, and business success.• Top benefit: Provides a tangible and measurable return on your investments.• Cost: Free - $25 per month• Platform (web based, ios, android): web based, iOS, and android

Sugar CRM• What the tool does: Customer Relations Management• How does it help me? Communicate with prospective customers, share sales information, and keep customers happy.• Top benefit: Can run in the cloud or onsite. Support and training available.• Cost: $30 - $100 per month• Platform (web based, ios, android): web based, iphone, android, blackberry, Mac or PC.

Salesforce• What the tool does: Customer Relations Management.• How does it help me? Cloud technology that makes collaboration, sales, and customer service faster and easier. Monitors your social media accounts to see what your customers are saying about you. You can build custom applications to fit your needs.

Salesforce (Continued)• Top benefit: Email integration, cloud technology, mobile applications. Totally online, no software or hardware to install.• Cost: $5/mo./user - $250/mo./user• Platform (web based, ios, android): PC, Mac, ipad, iphone, android, and blackberry.

• What the tool does: Contact Nimble Management• How does it help me? Instantly finds your contacts on social network sites, listen to all conversations on all your social network sites, synch with any third party calendar to assign tasks, and find business relevant people.• Top benefit: All of your social network conversations on one page.• Cost: $0 - $15/mo./user• Platform (web based, ios, android): web based• If you are interested, let me know, Dream Local gets a discount!

…and more!

FreshBooks• What the tool does: Online Invoicing and Accounting.• How does it help me? Easily create invoices, track payments, and payments online.• Top benefit: Synching with online payment apps (paypal), track accounts payable and receivable, generate financial reports, and all your info is backed up at their data center.• Cost: Free - $39.95• Platform (web based, ios, android): Pc, Mac, iphone

Quick Books Online• What the tool does: Online Accounting Software• How does it help me? All your data is back up, pay employees, banking, invoicing, report generation and much more.• Top benefit: No software to download, completely online, free support, and the ability to import contacts and financial data.• Cost: $12.95 – $63.16 per month• Platform (web based, ios, android): Pc, Mac, iphone, ipad, android, and blackberry.

Carbonite• What the tool does: Online Data Back Up.• How does it help me? Instantly backs up your work on your computer after software installation.• Top benefit: Restores lost information with ease.• Cost: $299 - $599 per year.• Platform (web based, ios, android): Pc, Mac, iphone, ipad, android, and blackberry.

Google Analytics• What the tool does: Tools to analyze your web presents.• How does it help me? To gain insight into how your customers are receiving your social media content, what they are saying about you, and how they engage with you.• Top benefit: Allows you to track only the information your are interested in.• Cost: Free• Platform (web based, ios, android): web based, iOS, and android

Task Current• What the tool does: Tips and advice about productivity, financial management, food, marketing, or whatever interests you. You can post or read others posts.• How does it help me? Tips and advice at the tips of your fingers. Start up conversation.• Top benefit: They do all the work, your content is yours, and they link to social networks.• Cost: Free• Platform (web based, ios, android): iphone and ipad.

Thank you!shannon@dreamlocal.com 207-593-7665 www.dreamlocal.comwww.facebook.com/dreamlocal

Maine womens network productivity tools presentation

by Shannon Kinney on Jul 30, 2012

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