Before I will start my session, I want to thank all you for joining us on this event. Today I will discuss one of the best feature in SharePoint 2010 and that is Enterprise Content Management in SharePoint 2010
About me, I am the User Group Leader for SharePoint Techies, and I am working as Senior SharePoint Consultant at Twin Technology. I got 3 plus years of experience on SharePoint technology. Plus I am MCITP,MCPD in SharePoint 2010.
Right 7 years back in the month of January, I got the news from my brother that I got admission in Department Of Computer Science, University of Karachi.
Now I have to submit my documents to the department, then the department issued a form, first to fill it properly and then submit one section to Semester cell
Then I took my form, got it signed from the Mahmud hussain Library, then from Administration Block.From Administration block then to go at Semester Cell, and finally submit this form in the Department
Another Scenario Now Shakir is really happy to get the admission in DCS, DCS asked him to submit the form and document Online. Shakir logged on to the department site, fills the e-form and attach the document, a work flow ( series of task intiated for each of representative of library, administration and semester cell to evaluate the forms and documents online and approved It)
What you think, what we require to achieve this system,Custom ApplicationTeam of Developer who has hands on skillsComplex architectureIT Pros to deal with it
Microsoft has come up with a lot of new features in SharePoint 2010,As you can see that there are 6 sections in this pie,SitesCommunitiesContentSearchInsightCompositesThis pie charts summarizes the features SharePoint 2010 has.
According to Wikipedia, the definition for Enterprise Content Management (ECM) is a formalized means of organizing and storing an organization's documents, and other content, that relate to the organization's processes. The term encompasses strategies, methods, and tools used throughout the lifecycle of the content.
These are the key
Allows creation of hierarchical collection of centrally managed “Terms”. You define and then use as attributes for itemsE.g. Terms Store -> Groups (Rock Share) -> Terms Set(Finance) -> Term (Deposit) Provides a centralized store of words and phrases Allows sharing of metadata across multiple site collections Provides a centralized store of words and phrases Allows sharing of metadata across multiple site collections Consistent tagging
My Selfhttp://firstname.lastname@example.org/shakir.majeedUser Group Leader of SharePoint Techies
MyWhat Next documents Submit my documents Got Form into Department
Signed Signed fromAdmission process… from Administration LibrarySubmit the form back in to the department Signed from Semester Cell
Attach theAnother Scenario Fills the E-Form documents
What does that system requiredCustom ApplicationDevelopersComplex ArchitectureIT Experts, Professional to use thatsystem
SharePoint 2010 Ribbon UIBusiness Connectivity Services SharePoint WorkspaceInfoPath Form Services SharePoint MobileExternal Lists Office Client and Office Web App IntegrationWorkflow Standards SupportSharePoint DesignerVisual StudioAPI EnhancementsREST/ATOM/RSS Tagging, Tag Cloud, Ratings Social Bookmarking Blogs and Wikis My Sites Activity Feeds PerformancePoint Services Profiles and Expertise Excel Services Org Browser Chart Web Part Visio Services Web Analytics SQL Server Integration Enterprise Content Types PowerPivot Metadata and Navigation Document Sets Multi-stage Disposition Social Relevance Audio and Video Content Types Phonetic Search Remote Blob Storage Navigation List Enhancements FAST Integration Enhanced Pipeline
Enterprise ContentManagement Wiki DefinitionEnterprise ContentManagement (ECM) is a formalizedmeans of organizing and storing anorganizations documents, andother content, that relate to theorganizations processes.
Enterprise ContentManagement Key Features Taxonomy (Managed Meta Data) Document Sets Document ID In Place Record Management
Problem Go and find the year 1900 audit report Where to start or ….
Taxonomy (Managed MetaData) Term Allows creation of hierarchical collection of Sets centrally managed “Terms”. You define and then use as attributes for items E.g. Terms Store -> Groups (Rock Share) -> Terms Set(Finance) -> Term (Deposit) Provides a centralized store of words and phrases Allows sharing of metadata across multiple site collections Provides a centralized store of words and phrases Allows sharing of metadata across multiple site collections Consistent tagging
Documents Sets Documents within a set can be treated as a single entity All documents in a set can be treated like individual files A set can be downloaded as a zip file A set can be moved to a location based on metadata
Document ID Each document has a unique identifier Unique throughout the site collection The document contains a link that is not location specific Document ID
In Place RecordManagement Allows Records to be declared in the Document Library in which they were created Documents are padlocked after record is declared Will use retention and disposal policy of library • In Place Record