Understanding SharePoint Information Architecture

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Taxonomy is quite a common concept in our everyday lives. It helps us discover the correct product to buy in Supermarkets, pick that song we want to hear or find that book in the library.

Information Architecture is equally important in a well designed SharePoint site. In this session we will learn how to architect and implement information in SharePoint and leverage concepts such as managed navigation, taxonomy, content types and search to create a highly successful SharePoint site.

Attendees will be able to identify key concepts in defining a SharePoint Information Architecture plan and walk through implementations of defined concepts

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Understanding SharePoint Information Architecture

  1. 1. Gold Sponsors Bronze SponsorsSilver Sponsors Understanding SharePoint Information Architecture Shailen Sukul @shailensukul | Readify.net Real time tweets: #SharePointSat #SharePointSatMelb
  2. 2. About Me
  3. 3. Gold Sponsors Bronze SponsorsSilver Sponsors Summary Taxonomy is quite a common concept in our everyday lives. It helps us discover the correct product to buy in Supermarkets, pick that song we want to hear or find that book in the library. Information Architecture is equally important in a well designed SharePoint site. In this session we will learn how to architect and implement information in SharePoint and leverage concepts such as managed navigation, taxonomy, content types and search to create a highly successful SharePoint site. Attendees will be able to identify key concepts in defining a SharePoint Information Architecture plan and walk through implementations of defined concepts
  4. 4. A world without Taxonomy
  5. 5. A world with Taxonomy
  6. 6. Food taxonomy nirvana http://caseyxrobertson.deviantart.com/art/Grocery-Store-2-191196289
  7. 7. What is Taxonomy? What is Taxonomy
  8. 8. What is Taxonomy in SharePoint? Data about Data So you can find and define workflows against that data What is Taxonomy
  9. 9. So, what is metadata?
  10. 10. We’ve all seen how well this works out…
  11. 11. Moving this mess to SharePoint only makes it worse
  12. 12. • Within the Site Collection • Outside the Site Collection What comprises Taxonomy in SharePoint?
  13. 13. Taxonomy Components Mind Map Taxonomy in SharePoint Outside Site Collections Within Site Collections Web Site Content Types Site Columns Libraries Columns Folders Document Sets Managed Metadata Service Term Store Content Type Hub Taxonomy “Data about data” History File Shares Folksonomy Folders Document Properties
  14. 14. Within the Site Collection
  15. 15. Site Navigation is also Taxonomy go.company.com Corporate Teams HR Finance Sales Projects Project X Project Y Knowledge Base
  16. 16. Within the Farm (Outside the Collection)
  17. 17. Content Type Hub Enterprise Content Types CollectiveKnowledge Solutions, Inc.
  18. 18. Content Type Hub (On-Prem)
  19. 19. Content Type Hub (Office 365) 1. Create a site collection with the Publishing template OR enable the Publishing features
  20. 20. Content Type Hub – O365
  21. 21. Content Type Hub – Limitations
  22. 22. • Know the limitations before choosing • Republish after all changes • Govern the implementation, maintenance and use of content types derived from the hub Content Type Hub Things to Remember
  23. 23. The Term Store
  24. 24. Search
  25. 25. Catalog What is cross-site publishing? Cross-site publishing's a publishing method. It lets you create and maintain content in one or more authoring site collections, and publish this content across one or more publishing site collections, by using Search Web Parts.
  26. 26. Advantages of Doing All This IA Work?
  27. 27. Demonstration
  28. 28. Demonstration
  29. 29. Demonstration Content Types Staff Guardian Child Attendance Roster Potty Lists Staff (L) Guardians (L) Kids Attendance Roster Potty Kids Staff Attendance Roster Guardians Toilet Training
  30. 30. Demonstration Staff FirstName LastName EmailAddress ContactPhone IsStaffRoomLeader DateOfBirth FullName (Calculated) Guardian FirstName LastName EmailAddress ContactPhone GuardianType (MM) FullName (Calculated) Child FirstName LastName DateOfBirth GenderOfChild ChildsGuardian (Lookup) FullName (Calculated) Attendance Room (MM) Child (Lookup) DroppedOffBy (Lookup) AttendanceDateIn PickedUpBy (Lookup) AttendanceDateOut Roster Staff (Lookup) Start DateTime End DateTime Room (MM) Potty Child (Lookup) Room (MM) DateOfEvent PottyType (MM) PottyInDiaper
  31. 31. Demonstration
  32. 32. Demonstration
  33. 33. Demonstration – Custom Search
  34. 34. Demonstration http://presentations.sukul.org/#!SharePointInformationArchitecture https://github.com/shailensukul/Presentation.Taxonomy
  35. 35. Want More?
  36. 36. Question and Answer
  37. 37. Gold Sponsors Bronze SponsorsSilver Sponsors Thanks for listening Remember to submit your feedback so you go in the draw to win prizes at the end of the day
  38. 38. Shailen Sukul @shailensukul Readify Shailen@Sukul.org ​http://lnkd.in/bmCW-Pk http://presentations.sukul.org http://SharePointCloudDesign.com (Training)

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