Presented By:Sunny KhatanaComputer Science Engg.University Of Gujrat
What is a Cover Letter? A supplement to the resume that includes moredetailed information about yourself It highlights key points in your resume Expresses your interest in a position Shows off your qualifications to a prospectiveemployer
Pre-Cover Letter Business If you have a company or employer in mind,do some research regarding their policies andprinciples Review websites, brochures, pamphlets and anyother pertinent materials you can find about thecompany If you can, try to speak with current employees; thiswill provide you with a unique inside perspective
Once you’ve done your research and you have agood idea of what qualifications the company islooking for, it’s time to separate yourself from the restof the pack Before you begin writing your letter, take some timeto brainstorm. Make a list of reasons why you’re theideal candidateContinued
A Few Things to Keep in Mind Do not over use “I”Instead, place the focus on the employer and use theword “you” Avoid writing more than one page; since you areprobably competing with other applicants, employersjust don’t have the time to read two pages The point of the cover letter is to flesh out yourresume’s selling points not to repeat the samethings that appear in your resume
Beginning The Letter You should address the letter to a specific person atthe company you’re applying to. You can usuallyfind a name in the company’s publications or you caninquire by telephoneExample of Header:James L. PiercePresidentOctiv Tech750 P StreetSacramento, CA 95826
Salutation If you are addressing the letter to a specific person,start out with the formal salutation: Dear Mr. Pierce.If you don’t know the name use: Dear Hiring Manager Refrain from using the old standby’s: To whom itmay concern or Dear Sir or Madam
Opening Paragraph The opening paragraph should accomplish a coupleof goals:1. It should grab the reader’s attention2. Discuss the position you are applying for3. List your references or how you heard about the job4. Highlight the main points you will focus on in theletter
Opening Paragraph ExampleDear Mr. Pierce:As the enclosed resume attests, the customersupport position advertised in the Sacramento Bee isa perfect fit with my qualifications. My experienceworking as a Help Desk Student Assistant in theDivision of Information Technology at San FranciscoState University and my vast experience in the audiofield has prepared me for the technological and usersupport this job requires, making me an idealcandidate for this position.
Body Paragraph(s) The body paragraph should accomplish a couple ofgoals:1. Refer employees to certain points in your resume2. Emphasize your strongest qualifications or topselling points3. Show how these qualifications will benefit thecompany you’re applying for4. You may provide examples of your achievementsthat have benefited previous companies5. Be specific in your descriptions
Body Paragraph ExampleAs my resume highlights, I have offeredhigh-responsibility computer and software support forfaculty, staff and students. This experience, along withconstant home use of computers, has given me athorough background of many different forms ofsoftware and operating systems including the Windowsand Apple families, Microsoft Office, and Dreamweaver. I havealso become very comfortablePerforming hardware and software upgrades onWindows and Mac machines and working with varioustypes of networks including wireless and LAN. Inaddition, I master new skills quickly and complete tasksefficiently.
Closing Paragraph Your closing paragraph should accomplish a coupleof goals1. Ask for an interview2. Set up a possible time and date3. Try using an active ending; in other words, ratherthan asking them to contact you, tell them you willcontact them in a few days4. Be genuine and thank them for their time
Closing Paragraph ExamplePlease take the time to look over my resume, andfeel free to contact my references. I would love tofurther discuss this position in person. I will follow upwith you in a few days to answer any preliminaryquestions you might have. In the meantime, pleasedo not hesitate to contact me at 916-424-4444.Thank you for your time and consideration. Don’t forget to sign your letter
Double and Triple Check Before Sending Check for spelling errors and typos--professionalismis a must Don’t go over a page Always customize your cover letter. Don’t forgetto change your contact information Maintain a friendly and professional tonethroughout the letter
Be sure to send both resumeand cover letter to theprospective employer.Good Luck!