Semi-Annual Homeowners Meeting May 5, 2009

Agenda Call to Order Introduction of Executive Board Review of Q1 Activities Establishing Priorities for 2009 Budget Review Budget Report Directory Update Committee Assignments Road Committee Report Social Committee Update Homeowner Survey Survey Results Next Step Executive Board Recommendations Election Announcement Homeowners Open Discussion Close

Call to Order

Introduction of Executive Board

Review of Q1 Activities

Establishing Priorities for 2009

Budget Review

Budget Report

Directory Update

Committee Assignments

Road Committee Report

Social Committee Update

Homeowner Survey

Survey Results

Next Step Executive Board Recommendations

Election Announcement

Homeowners Open Discussion

Close

Meet the Leaders of the Association Executive Board Nick Stoyanoff President Christa Grix Vice-President Lesia Meili Treasurer Keri Libbe Secretary Committee Chairs Kim Sulek Roads Committee Linda Leidel Social Committee

Executive Board

Nick Stoyanoff President

Christa Grix Vice-President

Lesia Meili Treasurer

Keri Libbe Secretary

Committee Chairs

Kim Sulek Roads Committee

Linda Leidel Social Committee

Transitions We sadly note the passing of Harold Cullum We welcome the arrival of James & Kimberly Dunne

We sadly note the passing of Harold Cullum

We welcome the arrival of James & Kimberly Dunne

Budget Report Issues facing the Association Low Balance Annual dues are low compared to other Associations in the area Delinquent payments (complicated by inconsistent documentation) Inconsistent (ad hoc) allocations to various activities e.g., Social Events No contingency fund for unexpected costs Q1 Activities Review of other Homeowner Association dues and policies Attempts to take delinquent accounts off the books Discussions with adjacent Associations about shared services Executive Board formulation of a new dues structure and budget Recommendations & Discussion

Issues facing the Association

Low Balance

Annual dues are low compared to other Associations in the area

Delinquent payments (complicated by inconsistent documentation)

Inconsistent (ad hoc) allocations to various activities

e.g., Social Events

No contingency fund for unexpected costs

Q1 Activities

Review of other Homeowner Association dues and policies

Attempts to take delinquent accounts off the books

Discussions with adjacent Associations about shared services

Executive Board formulation of a new dues structure and budget

Recommendations & Discussion

Proposed 2010 Budget 2008 Dues & Spending Dues $ 110 Total ($110 x 45) $4,590 Spending Insurance Policy $ 269 Landscaping $1,548 Snow Removal $5,500 Social Activities $ 483 Administrative $ 65 Total $7,865 Current Balance: $3,649 2010 Proposed Dues & Budget Dues $ 200 Total ($200 x 45) $9,000 Proposed Budget Insurance Policy $ 269 Landscaping $ 500 Snow Removal $5,500 Social Activities $ 500 Administrative $ 300 Total $7,069 Projected Balance: $5,618

Proposition A: Budget & Homeowner Dues Proposition A is a proposal to approve the Board’s proposed budget and raise the annual dues from $175 (in 2009) to $200. The increase in dues is being requested to build a surplus that can be used to cover unexpected expenses . A YES vote on Proposition A would approve the proposed budgetary spending and raise homeowner dues to $200 per year A NO vote on Proposition A would keep homeowner dues at $175 per year The Executive Board recommends a YES vote on Proposition A

Proposition A is a proposal to approve the Board’s proposed budget and raise the annual dues from $175 (in 2009) to $200. The increase in dues is being requested to build a surplus that can be used to cover unexpected expenses .

A YES vote on Proposition A would approve the proposed budgetary spending and raise homeowner dues to $200 per year

Road Committee Report Issues facing the Association Ongoing maintenance Complaints from residents on last year’s plowing and salting Need for Repair Inadequate public or private funds Disagreement on how much of the cost homeowners should bear Confusion over final costs to homeowners Willingness of all homeowners in the association to contribute Q1 Activities Ongoing appeals to Wayne County for patching Review of Edenderry SAD Review and Modification of Township SAD policies Review of Federal, State & Township Funding Sources Meeting with Township & Other Homeowner Association Officials Survey of Homeowners Conclusions and Recommendations Discussion

Issues facing the Association

Ongoing maintenance

Complaints from residents on last year’s plowing and salting

Need for Repair

Inadequate public or private funds

Disagreement on how much of the cost homeowners should bear

Confusion over final costs to homeowners

Willingness of all homeowners in the association to contribute

Q1 Activities

Ongoing appeals to Wayne County for patching

Review of Edenderry SAD

Review and Modification of Township SAD policies

Review of Federal, State & Township Funding Sources

Meeting with Township & Other Homeowner Association Officials

Survey of Homeowners

Conclusions and Recommendations

Discussion

Road Survey Results Zero Under $5k Under$10k Under $15k No Price Too High Question: What is highest priced SAD proposal you would support?

Social Committee Report Summary statement of the issues facing the Association Inconsistent Spending Partial Interest & Attendance Requests for Self-funding Discussion

Summary statement of the issues facing the Association

Inconsistent Spending

Partial Interest & Attendance

Requests for Self-funding

Discussion

Proposition B: Road Repair Proposition B is a proposal to allow the Executive Board to continue exploring alternative road repair options and funding sources for a period of six months; with a final report and SAD recommendation due at the November Homeowners meeting. A YES vote on Proposition B would empower the Executive Board to explore alternatives until the November meeting; where a final repair recommendation will be made. A NO vote on Proposition B is a mandate to immediately solicit competitive bids and form a new SAD based on the lowest cost received The Executive Board recommends a YES vote on Proposition A

Proposition B is a proposal to allow the Executive Board to continue exploring alternative road repair options and funding sources for a period of six months; with a final report and SAD recommendation due at the November Homeowners meeting.

A YES vote on Proposition B would empower the Executive Board to explore alternatives until the November meeting; where a final repair recommendation will be made.

Open Discussion