®Microsoft Office 2010Excel Tutorial 1:Getting Started with Excel
XPXPXPObjectives• Understand the use of spreadsheets and Excel• Learn the parts of the Excel window• Scroll through a work...
XPXPXPObjectives• Select and move cell ranges• Insert formulas and functions• Insert, delete, move, and rename worksheets•...
XPXPXPNew Perspectives on Microsoft Office 2010 4Visual Overview
XPXPXPNew Perspectives on Microsoft Office 2010 5The Excel Window
XPXPXPIntroducing Microsoft Excel 2010• Computer program used to enter, store, analyze,and present quantitative data• Crea...
XPXPXPSpreadsheet Data in ExcelNew Perspectives on Microsoft Office 2010 7
XPXPXPWorksheet Navigation• A workbook can have two kinds of sheets:–Worksheet contains a grid of rows andcolumns into whi...
XPXPXPWorksheet Navigation• To navigate between worksheets–Use sheet tabs• To navigate within a worksheet–Use mouse, keybo...
XPXPXPWorksheet Navigation KeysNew Perspectives on Microsoft Office 2010 10
XPXPXPPlanning a Workbook• Use a planning analysis sheet to define:–Goal or purpose of workbook–Type of data to collect–Fo...
XPXPXPEntering Text, Numbers, and Dates• Text data– Combination of letters, numbers, and symbols– Often referred to as a t...
XPXPXPEntering Text• New data appears in both the active cell andthe formula bar• Truncation• AutoComplete feature• To ent...
XPXPXPEntering TextNew Perspectives on Microsoft Office 2010 14
XPXPXPEntering NumbersNew Perspectives on Microsoft Office 2010 15
XPXPXPWorking with Columns and Rows• To make data easier to read:–Modify size of columns and rows in aworksheet• To modify...
XPXPXPWorking with Columns and Rows• Column width–Expressed in terms of number of charactersor pixels (8.43 characters equ...
XPXPXPWorking with Columns and RowsNew Perspectives on Microsoft Office 2010 18
XPXPXPWorking with Columns and Rows• Inserting a column or row–Existing columns or rows shift toaccommodateNew Perspective...
XPXPXPWorking with Columns and Rows• Deleting and clearing a row or column–Deleting removes both the data and thecells–Cle...
XPXPXPNew Perspectives on Microsoft Office 2010 21Visual Overview
XPXPXPNew Perspectives on Microsoft Office 2010 22Worksheet Data
XPXPXPWorking with Cells and Ranges• Range reference indicates location and size ofa cell range–Adjacent (A1:G5)–Nonadjace...
XPXPXPWorking with Cells and Ranges• Inserting and deleting a range–Existing cells shift to accommodate thechangeNew Persp...
XPXPXPWorking with Formulas• Formula– An expression that returns a value– Written using operators that combine differentva...
XPXPXPWorking with Formulas• Entering a formula–Click cell where you want formula results toappear–Type = and an expressio...
XPXPXPWorking with Formulas• Order of precedence–Set of predefined rules used to determinesequence in which operators are ...
XPXPXPWorking with Formulas• Viewing a formula– Select cell and review expression displayed in theformula bar– Each cell r...
XPXPXPWorking with Formulas• Copying and pasting formulas–Cell references adjust to reflect newlocation of the formula in ...
XPXPXPWorking with Formulas• Guidelines for writing effective formulas:–Keep them simple–Do not hide data values within fo...
XPXPXPIntroducing Functions• Function– Named operation that returns a value– Simplifies a formula, reducing a long formula...
XPXPXPEntering a FunctionNew Perspectives on Microsoft Office 2010 32
XPXPXPEntering Functions with AutoSum• Fast, convenient way to enter commonly usedfunctions• Includes buttons to quickly i...
XPXPXPEntering Functions with AutoSumNew Perspectives on Microsoft Office 2010 34
XPXPXPWorking with Worksheets• Inserting a worksheet–Name of new worksheet is based onnumber and names of other sheets in ...
XPXPXPWorking with Worksheets• Moving and copying a worksheet–To move:• Click and drag–To copy:• Ctrl + drag and drop–Plac...
XPXPXPEditing Worksheet Content• Use Edit mode to edit cell contents– Keyboard shortcuts apply only to text withinselected...
XPXPXPEditing Worksheet Content• Using find and replaceNew Perspectives on Microsoft Office 2010 38
XPXPXPEditing Worksheet Content• Using the spelling checkerNew Perspectives on Microsoft Office 2010 39
XPXPXPPreviewing a Workbook• Changing worksheet views–Normal view–Page Layout view–Page Break PreviewNew Perspectives on M...
XPXPXPPage Layout ViewNew Perspectives on Microsoft Office 2010 41
XPXPXPPage Break PreviewNew Perspectives on Microsoft Office 2010 42
XPXPXPPreviewing a Workbook• Working with page orientation–Portrait orientation (default)• Page is taller than wide–Landsc...
XPXPXPPrinting a Workbook• Print tab provides options for choosing whatto print and how to print–Printout includes only th...
XPXPXPPrinting a WorkbookNew Perspectives on Microsoft Office 2010 45
XPXPXPViewing and Printing WorksheetFormulas• Switch to formula view– Useful when you encounter unexpected resultsand want...
XPXPXPViewing and Printing WorksheetFormulas• Scaling the printout of a worksheet forcescontents to fit on a single pageNe...
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Transcript of "Excel.t01"

  1. 1. ®Microsoft Office 2010Excel Tutorial 1:Getting Started with Excel
  2. 2. XPXPXPObjectives• Understand the use of spreadsheets and Excel• Learn the parts of the Excel window• Scroll through a worksheet and navigatebetween worksheets• Create and save a workbook file• Enter text, numbers, and dates into aworksheet• Resize, insert, and remove columns and rowsNew Perspectives on Microsoft Office 2010 22
  3. 3. XPXPXPObjectives• Select and move cell ranges• Insert formulas and functions• Insert, delete, move, and rename worksheets• Work with editing tools• Preview and print a workbookNew Perspectives on Microsoft Office 2010 33
  4. 4. XPXPXPNew Perspectives on Microsoft Office 2010 4Visual Overview
  5. 5. XPXPXPNew Perspectives on Microsoft Office 2010 5The Excel Window
  6. 6. XPXPXPIntroducing Microsoft Excel 2010• Computer program used to enter, store, analyze,and present quantitative data• Creates electronic versions of spreadsheets– Collection of text and numbers laid out in a grid• Displays values calculated from data• Allows what-if analysis– Ability to change values in a spreadsheet andassess the effect they have on calculated valuesNew Perspectives on Microsoft Office 2010 6
  7. 7. XPXPXPSpreadsheet Data in ExcelNew Perspectives on Microsoft Office 2010 7
  8. 8. XPXPXPWorksheet Navigation• A workbook can have two kinds of sheets:–Worksheet contains a grid of rows andcolumns into which user enters data–Chart sheet provides visual representationof data• Cell reference identifies column/row locationNew Perspectives on Microsoft Office 2010 8
  9. 9. XPXPXPWorksheet Navigation• To navigate between worksheets–Use sheet tabs• To navigate within a worksheet–Use mouse, keyboard, GoTo dialog box, ortype cell reference in Name boxNew Perspectives on Microsoft Office 2010 9
  10. 10. XPXPXPWorksheet Navigation KeysNew Perspectives on Microsoft Office 2010 10
  11. 11. XPXPXPPlanning a Workbook• Use a planning analysis sheet to define:–Goal or purpose of workbook–Type of data to collect–Formulas needed to apply to data youcollected and entered–Appearance of workbook contentNew Perspectives on Microsoft Office 2010 11
  12. 12. XPXPXPEntering Text, Numbers, and Dates• Text data– Combination of letters, numbers, and symbols– Often referred to as a text string• Number data– Numerical value to be used in a mathematicalcalculation• Date and time data– Commonly recognized formats for date and timevaluesNew Perspectives on Microsoft Office 2010 12
  13. 13. XPXPXPEntering Text• New data appears in both the active cell andthe formula bar• Truncation• AutoComplete feature• To enter multiple lines of text within a cell–Create a line break with Alt + EnterNew Perspectives on Microsoft Office 2010 13
  14. 14. XPXPXPEntering TextNew Perspectives on Microsoft Office 2010 14
  15. 15. XPXPXPEntering NumbersNew Perspectives on Microsoft Office 2010 15
  16. 16. XPXPXPWorking with Columns and Rows• To make data easier to read:–Modify size of columns and rows in aworksheet• To modify size of columns or rows:–Drag border to resize–Double-click border to autofit–Format the Cells group to specifyNew Perspectives on Microsoft Office 2010 16
  17. 17. XPXPXPWorking with Columns and Rows• Column width–Expressed in terms of number of charactersor pixels (8.43 characters equals 64 pixels)–Note: Pixel size is based on screenresolution• Row height–Measured in points (1/72 of an inch) orpixels–Default row height: 15 points or 20 pixelsNew Perspectives on Microsoft Office 2010 17
  18. 18. XPXPXPWorking with Columns and RowsNew Perspectives on Microsoft Office 2010 18
  19. 19. XPXPXPWorking with Columns and Rows• Inserting a column or row–Existing columns or rows shift toaccommodateNew Perspectives on Microsoft Office 2010 19
  20. 20. XPXPXPWorking with Columns and Rows• Deleting and clearing a row or column–Deleting removes both the data and thecells–Clearing removes the data, leaving blankcells where data had beenNew Perspectives on Microsoft Office 2010 20
  21. 21. XPXPXPNew Perspectives on Microsoft Office 2010 21Visual Overview
  22. 22. XPXPXPNew Perspectives on Microsoft Office 2010 22Worksheet Data
  23. 23. XPXPXPWorking with Cells and Ranges• Range reference indicates location and size ofa cell range–Adjacent (A1:G5)–Nonadjacent (A1:A5;F1:G5)• Selecting a range–Work with all cells in the range as a group• Moving and copying a range–Drag and drop–Cut and pasteNew Perspectives on Microsoft Office 2010 23
  24. 24. XPXPXPWorking with Cells and Ranges• Inserting and deleting a range–Existing cells shift to accommodate thechangeNew Perspectives on Microsoft Office 2010 24
  25. 25. XPXPXPWorking with Formulas• Formula– An expression that returns a value– Written using operators that combine differentvalues, resulting in a single displayed valueNew Perspectives on Microsoft Office 2010 25
  26. 26. XPXPXPWorking with Formulas• Entering a formula–Click cell where you want formula results toappear–Type = and an expression that calculates avalue using cell references and arithmeticoperators• Cell references allow you to changevalues used in the calculation withouthaving to modify the formula itself–Press Enter or Tab to complete the formulaNew Perspectives on Microsoft Office 2010 26
  27. 27. XPXPXPWorking with Formulas• Order of precedence–Set of predefined rules used to determinesequence in which operators are applied ina calculationNew Perspectives on Microsoft Office 2010 27
  28. 28. XPXPXPWorking with Formulas• Viewing a formula– Select cell and review expression displayed in theformula bar– Each cell reference is color coded in the formulaand corresponding cell in the worksheetNew Perspectives on Microsoft Office 2010 28
  29. 29. XPXPXPWorking with Formulas• Copying and pasting formulas–Cell references adjust to reflect newlocation of the formula in the worksheetNew Perspectives on Microsoft Office 2010 29
  30. 30. XPXPXPWorking with Formulas• Guidelines for writing effective formulas:–Keep them simple–Do not hide data values within formulas–Break up formulas to show intermediateresultsNew Perspectives on Microsoft Office 2010 30
  31. 31. XPXPXPIntroducing Functions• Function– Named operation that returns a value– Simplifies a formula, reducing a long formula intoa compact statement; for example, to add valuesin the range A1:A10:• Enter the long formula:=A1+A2+A3+A4+A5+A6+A7+A8+A9+A10- or -• Use the SUM function to accomplish the samething:=SUM(A1:A10)New Perspectives on Microsoft Office 2010 31
  32. 32. XPXPXPEntering a FunctionNew Perspectives on Microsoft Office 2010 32
  33. 33. XPXPXPEntering Functions with AutoSum• Fast, convenient way to enter commonly usedfunctions• Includes buttons to quickly insert/generate:– Sum of values in column or row (SUM)– Average value in column or row (AVERAGE)– Total count of numeric values in column or row(COUNT)– Minimum value in column or row (MIN)– Maximum value in column or row (MAX)New Perspectives on Microsoft Office 2010 33
  34. 34. XPXPXPEntering Functions with AutoSumNew Perspectives on Microsoft Office 2010 34
  35. 35. XPXPXPWorking with Worksheets• Inserting a worksheet–Name of new worksheet is based onnumber and names of other sheets in theworkbook• Deleting a worksheet• Renaming a worksheet–31 characters maximum, including blankspaces–Width of sheet tab adjusts to length ofnameNew Perspectives on Microsoft Office 2010 35
  36. 36. XPXPXPWorking with Worksheets• Moving and copying a worksheet–To move:• Click and drag–To copy:• Ctrl + drag and drop–Place most important worksheets atbeginning of workbook (leftmost sheettabs), less important worksheets towardend (rightmost tabs)New Perspectives on Microsoft Office 2010 36
  37. 37. XPXPXPEditing Worksheet Content• Use Edit mode to edit cell contents– Keyboard shortcuts apply only to text withinselected cell• Undoing and redoing an action– Excel maintains a list of actions performed in aworkbook during current sessionNew Perspectives on Microsoft Office 2010 37
  38. 38. XPXPXPEditing Worksheet Content• Using find and replaceNew Perspectives on Microsoft Office 2010 38
  39. 39. XPXPXPEditing Worksheet Content• Using the spelling checkerNew Perspectives on Microsoft Office 2010 39
  40. 40. XPXPXPPreviewing a Workbook• Changing worksheet views–Normal view–Page Layout view–Page Break PreviewNew Perspectives on Microsoft Office 2010 40
  41. 41. XPXPXPPage Layout ViewNew Perspectives on Microsoft Office 2010 41
  42. 42. XPXPXPPage Break PreviewNew Perspectives on Microsoft Office 2010 42
  43. 43. XPXPXPPreviewing a Workbook• Working with page orientation–Portrait orientation (default)• Page is taller than wide–Landscape orientation• Page is wider than tallNew Perspectives on Microsoft Office 2010 43
  44. 44. XPXPXPPrinting a Workbook• Print tab provides options for choosing whatto print and how to print–Printout includes only the data in theworksheet–Other elements (e.g., row/columnheadings, gridlines) will not print by default• Good practice: Review print preview beforeprinting to ensure that printout looks exactlyas you intended and avoid unnecessaryreprintingNew Perspectives on Microsoft Office 2010 44
  45. 45. XPXPXPPrinting a WorkbookNew Perspectives on Microsoft Office 2010 45
  46. 46. XPXPXPViewing and Printing WorksheetFormulas• Switch to formula view– Useful when you encounter unexpected resultsand want to examine underlying formulas or todiscuss your formulas with a colleagueNew Perspectives on Microsoft Office 2010 46
  47. 47. XPXPXPViewing and Printing WorksheetFormulas• Scaling the printout of a worksheet forcescontents to fit on a single pageNew Perspectives on Microsoft Office 2010 47

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