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Visio 2007ù Let S Talk About Text Positioning
 

Visio 2007ù Let S Talk About Text Positioning

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  • [ Notes to trainer: For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides. Adobe Flash animations : This template contains Flash animations. These will play in PowerPoint 2000 and later. However: If you want to save this template in PowerPoint 2007, save it in the earlier PowerPoint file format: PowerPoint 97-2003 Presentation (*.ppt) or PowerPoint 97-2003 Template (*.pot) (you’ll see the file types in the Save As dialog box, next to Save as type) . Warning: If you save it in a PowerPoint 2007 file format, such as PowerPoint Presentation (*.pptx) or PowerPoint Template (*.potx) , the animations won’t be retained in the saved file. Also : Because this presentation contains Flash animations, saving the template may cause a warning message to appear regarding personal information. Unless you add information to the properties of the Flash file itself, this warning does not apply to this presentation. Click OK on the message.]

Visio 2007ù Let S Talk About Text Positioning Visio 2007ù Let S Talk About Text Positioning Presentation Transcript

  • Microsoft ® Office Visio ® 2007 Training Let’s talk about text positioning Jim Taliaferro Community Mental Health Center
  • Course contents
    • Overview: Get the hang of positioning text
    • Lesson: All about the text block
    Let’s talk about text positioning The lesson includes a list of suggested tasks and a set of test questions.
  • Overview: Get the hang of positioning text Let’s talk about text positioning You’ve added text to a shape in Visio 2007. But things don’t look exactly the way you want. Happily, you don’t have to accept the default position of Visio text. How do you change the position of text for a shape? This course will illuminate this hidden functionality and solve other age-old mysteries about Visio text, such as how text works with curves and contours.
  • Course goals
    • Identify a shape’s text block.
    • Use the Text Block Tool to position text on or near a shape.
    • Resize and rotate text for a shape.
    • Put text along a curve.
    • Learn the limitations concerning how Visio text can be positioned and arranged.
    Let’s talk about text positioning
  • Lesson All about the text block
  • All about the text block Let’s talk about text positioning This diagram shows a server with connectors leading to other computers. Notice the position of the word “Server.” For this shape, the text’s default position is under the shape itself. But what if you want to change that position for the text? For example, can you move the word “Server” so that it’s above the shape itself, and not below it? Yes, it is possible to reposition text that’s associated with a shape. But before you learn how, let’s find out what a shape’s text block is.
  • Introducing the text block Let’s talk about text positioning A text block is the text area associated with a shape. It’s a separate part of the shape that’s still attached to the shape and will move along with the shape. In this diagram, the text block for the shape is selected. But the entire shape is not. How do you select just the text block? You use a special tool, called the Text Block Tool , that lets you select and manipulate the text block for a shape.
  • The Text Block Tool Let’s talk about text positioning To manipulate a text block, you must first select the Text Block Tool . Then you use it to move, resize, and rotate the text block. Animation: Right-click, and click Play .
    • The double rectangle cursor .
    • What happens when returning to the Pointer Tool .
    • The cursor can resize and rotate text blocks.
    • The rather secretive location of the Text Block Tool .
    Notice the following in the animation.
  • The Text Block Tool Let’s talk about text positioning To manipulate a text block, you must first select the Text Block Tool . Then you use it to move, resize, and rotate the text block. Pay attention to a few things in the picture.
    • The secretive location of the Text Block Tool . You have to click the small arrow next to the Text Tool button and then click the Text Block Tool button.
    • When the cursor is over the text, the double cursor rectangle appears . This is a visual cue that the text block can be moved.
  • The Text Block Tool Let’s talk about text positioning To manipulate a text block, you must first select the Text Block Tool . Then you use it to move, resize, and rotate the text block.
    • When returning to the Pointer Tool , the text and its associated text block move with the shape.
    Pay attention to a few things in the picture.
    • The cursor can resize and rotate blocks, and this process is identical to resizing and rotating a regular shape.
  • Don’t forget Let’s talk about text positioning When you’re done with the Text Block Tool , it’s important to switch back to the regular Text Tool and then switch back to the Pointer Tool as well. Although the Text Block Tool is handy, you probably won’t use it as often as the regular old Text Tool . Furthermore, you don’t want to leave the Text Tool active because the only thing you can do with that tool is make text. It doesn’t let you select anything.
  • Mystery #1: Text on a curve Let’s talk about text positioning Many people ask if it’s possible to put the baseline of text on a curve in Visio. As you just learned, text for a shape is contained within a text block. The keyword here is block—a rectangular area that the text is confined to. Unfortunately the base of the block cannot be sculpted or morphed into a curve.
  • Mystery #1: Text on a curve Let’s talk about text positioning Given that text blocks are always block-like, continuous text on a curve is not a quick and easy task in Visio. Just make separate text-only shapes for each word, and then rotate each word so that the words appear to follow the curve. A word may be too long, in which case you might have to modify the curve or make separate text-only shapes for each letter in that word. But you can approximate this with a little extra work.
  • Mystery #2: Text and shapes that aren’t square Let’s talk about text positioning The next mystery: Can text stay confined to a shape that isn’t rectangular—for example, automatically stay within the confines of a circle or a diamond? Sort of. The text can stay within the confines of these shapes, but it is not automatic. You need to use other manual methods, like resizing the text block, or you can even make the text smaller or the shape itself bigger.
  • Mystery #3: Resize text as you resize a shape Let’s talk about text positioning Another common question is: Can you resize text as you resize a shape? By default, no. However, with a little extra work you can do this for some shapes. It requires modifying the ShapeSheet for the shape you want to resize. What is a ShapeSheet?
  • Mystery #3: Resize text as you resize a shape Let’s talk about text positioning A ShapeSheet is a spreadsheet where information about a shape is stored. The ShapeSheet contains information such as height, width, angle, color, and other attributes that determine the shape’s appearance and behavior. Each shape has a ShapeSheet, and if you modify it a little, you can cause a shape’s text to change size as you make the shape larger or smaller.
  • Suggestions for practice
    • See and move a text block.
    • Move some more text blocks.
    • Resize a text block.
    • Rotate a text block.
    • Go back to the Text Tool and then back to the Pointer Tool .
    • Extra credit: Edit a ShapeSheet.
    Let’s talk about text positioning Online practice (requires Visio 2007)
  • Test question 1
    • Which of the following tools do you use to move shape text? (Pick one answer.)
    Let’s talk about text positioning
    • The Text Tool .
    • The Text Block Tool .
    • The Pointer Tool .
    • The Change Text Direction tool.
  • Test question 1: Answer
    • The Text Block Tool .
    Let’s talk about text positioning
  • Test question 2
    • When your cursor changes to this , what does it mean? (Pick one answer.)
    Let’s talk about text positioning
    • You can move the text but not the shape.
    • You can move the shape but not the text.
    • You can move the text block, and the shape will move with it.
    • You can move the shape, and the text block will move with it.
  • Test question 2: Answer
    • You can move the text but not the shape.
    Let’s talk about text positioning This subtle change in the cursor is one to watch for when you need to move a text block for a shape.
  • Test question 3
    • How do you put text along a curved line? (Pick one answer.)
    Let’s talk about text positioning
    • Click the curve, and then type.
    • Select the Text Tool first, and then click the curved line.
    • Double-click the line and type.
    • Create a text-only shape for each word, and rotate each as well.
  • Test question 3: Answer
    • Create a text-only shape for each word, and rotate each as well.
    Let’s talk about text positioning It’s best to group the text-only shapes together with the line so that if the line moves, the text moves.