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business objects Xi3 New Security Concepts

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Presentation done ofr the GBN security SIG by sebastien Goiffon (GB and Smith/360view). …

Presentation done ofr the GBN security SIG by sebastien Goiffon (GB and Smith/360view).
New security concepts of Business objects xi3, challenges of the migration
More info on 360suite to streamline and extend SAP BusinessObjects software around: security with 360view alternative of CMC
backup and promotion with 360plus alternative of LCM
bursting with 360cast
metadata query and analysis, audit with 360eyes to optimize migration to BI4


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  • 1. Security and administration Special Interest Group New BOE Xi 3.x security concepts June 17, 2009
  • 2. 1 BO5 or BO6 security concepts 2 BOE Xi R2 security concepts 3 BOE Xi 3.x security: What’s new? 4 Migration and Implementation: Challenges & 360suite
  • 3. BO5 or BO6 security: Reminder  Security definition : User rights and restrictions = links between actors (user or group) and universes - universe overloads, documents, applications - security commands, domains and stored procedures.  Supervisor: « User centric » security vision.  « User centric » security implementation .  Group inheritance : Nearest value selected.  Only 3 ways to implement security. Easy to administrate.  A user can belong to more than one group: User  Effective right calculation depending on object. instances.
  • 4. 1 BO5 or BO6 security concepts 2 BOE Xi R2 security concepts 3 BOE Xi 3.x security: What’s new? 4 Migration and Implementation: Challenges & 360suite
  • 5. BOE Xir2 security concepts: Folders  Under BOE Xir2, universes and documents are stored within folders.  Objects can be stored in one folder only. There are four folder trees. Unlimited folder tree (documents & universes) Think like Windows. It is a set of doors.
  • 6. BOE Xir2 security concepts: Groups  Group structure is no longer a classic tree like under legacy BO. A group can belong to more than one group. A kind of acyclic graph:  Create two group trees: Functional groups and technical groups.
  • 7. BOE Xir2 security concepts: Users  A user can belong to more than one group (the Everyone group, a technical group and a functional one).
  • 8. BOE Xir2 security concepts: Security matrix Explicit right Closed system Rights double inheritance: Folder and Group Inherited right
  • 9. BOE Xir2 security concepts: Rights overloads  Explicit rights override inherited rights:
  • 10. BOE Xir2 security concepts: Rights  3 possible explicit values on security commands:  Explicitly granted (OK): User or group is given the right.  Explicitly denied (KO): User or group is denied the right.  Not specified (NS): No right assignment.  Effective rights (user real rights) = explicit rights aggregation. NS Xir2 Objects OK KO OK + NS KO + NS OK + KO KO OK KO OK KO KO Note: “NS” means “Not Specified” « NS » can be largely used because it does not have any effect on  effective rights calculation. Used with « OK » or « KO », it is transparent.
  • 11. 1 BO5 or BO6 security concepts 2 BOE Xi R2 security concepts 3 BOE Xi 3.x security: What’s new? 4 Migration and Implementation: Challenges & 360suite
  • 12. BOE Xi 3.x security: General info  New CMC interface: Training session needed.  No modification on contents / actors:  Folders organization remains the same: 4 folder trees.  No change on groups structure.  Still 2 category trees.  Servers and connections unchanged.  New kind of objects: Access level are objects like others.  Predefined Access Level (NA, VOD, FC …).  Custom profiles. Set of security commands.  Security on them within a matrix.  Advanced rights still exist.
  • 13. BOE Xi 3.x security: Rights  Rights are now divided in collection: General, Content, Application and System.  Rights have been duplicated on content: Hundreds of rights.  Content rights overload general rights. General right set: Schedule Objects prohibited. Content right overloads General settings:  Schedule Deski Documents allowed. Net result: Schedule documents not allowed except Deski documents.
  • 14. BOE Xi 3.x security: Folder/Object  Content rights possible on Folders.  Descending right: Add object.  Ascending right: Delete object. General right set: Add Objects allowed. Content right overloads General settings:  Add Subfolder not allowed. Net result: Add Subfolder not allowed. Add Documents allowed.
  • 15. BOE Xi 3.x security: Universes list  Granularity possible on accessible Universes.  List of universes to refresh documents:  List of universes to create / modify queries:
  • 16. BOE Xi 3.x security: Folder inheritance 1/2  You can specify whether or not a right is applied at:  Object level (only at door level)  Sub Object level  Or both.
  • 17. BOE Xi 3.x security: Folder inheritance 2/2  Impact on rights inheritance: Right only applied for one door and not to sub doors!
  • 18. BOE Xi 3.x security: Inheritance  It is possible to override explicitly denied rights.  It is possible to explicitly deny a right at a top level and then explicitly granted the same right at a lower level (without breaking inheritance like in Xi r2):
  • 19. BOE Xi 3.x security: Security settings  First door is no longer transparent.  You can no longer applied NA access level to all top level doors.  You can apply multiple rights at one intersection.
  • 20. BOE Xi 3.x security: Effective rights  Effective rights (user real rights) = explicit rights aggregation. NS Xi 3.x Objects OK KO OK + NS KO + NS OK + KO KO OK KO OK KO KO Note: “NS” means “Not Specified”  Rights inherited from groups. Could be multiple rights.  Effective rights calculation now also depends on:  Rights set on Content.  Type of folder inheritance.
  • 21. BOE Xi security: Tips and tricks  Apply rights at group and folder level.  Folders structure: Content driven.  Use Not Specified right instead of Denied whenever possible.  Create Recycle Bin folders and groups.  Take advantage of the Everyone group.  Do not manage universe overloads in Designer but directly in the DB.  Never apply security on AD groups.  Implement a closed system of increasing rights to navigate through folders and not through categories.
  • 22. BOE Xi 3.x security: What’s new?  You can apply right at content level. Content rights override general rights.  You can override an explicitly denied right at a lower level.  You can apply a right at folder level and at sub folders level.  You can apply multiple rights between a folder and a group.  You can apply granularity on the list of universes you want to use for report creation or modification.
  • 23. 1 BO5 or BO6 security concepts 2 BOE Xi R2 security concepts 3 BOE Xi 3.x security: What’s new? 4 Migration and Implementation: Challenges & 360suite
  • 24. Xi Security implementation / migration: Challenges  BOE Xi 3.x security model is powerful.  Understand the new security concepts. Take advantage of them. Redesign your security model.  Challenges of security migration or implementation: Challenge 1: Manage the repository post migration or post implementation, whilst limiting administration tasks and by offering an optimum quality of service to end-users. Challenge 2: Implement and Document your Xi security.
  • 25. 360suite: Optimize BO project costs Like 300+ customers world wide you can use our suite to optimize SAP BO project costs around:  Manage and document security  Backup and restore objects  Change management control (promotion of content)  Schedule reports  Link BO admin tasks with Enterprise Job Schedulers  Audit your system and your BO metadata  Follow the evolution of BO deployments over time  Perform your migration projects  Run impact analysis  Ensure license compliance
  • 26. • User friendly web interface to manage your security • Document your deployed security • Audit and clean your CMS • Address any kind of GRC
  • 27. • Backup, version and restore content • Restore deleted content using our unique recycle bin • Drag and drop objects between CMS or schedule promotion • Compare SAP BusinessObjects environments
  • 28. • Schedule SAP BusinessObjects reports from an Excel, CSV spreadsheet or a SQL query distribution list • Dynamic scheduling and bursting • Fill in prompts, filter, format and destination values within Excel, CSV or SQL • Any modification within Excel, CSV or SQL will dynamically impact your results • Schedule your reports using your enterprise scheduler (ControlM, DollarU, Vtom, UC4, TWS …)
  • 29. • Load all your SAP BusinessObjects data (CMS, universes, documents and audit data) within a datawarehouse • Query and analyze this data using pre built BO universes and Webi reports • Document your deployment: • Detect unused documents and universes, dormant users • Perform impact analysis • Follow the evolution of your metadata through time • Compare environment or BO versions during migration
  • 30. • Compare your SAP BO license pool with the licenses you have deployed • License compliance is just a mouse click away
  • 31. • SAP BusinessObjects custom portals. Infoview or BI Launch Pad substitution • Fully integrated within intranet
  • 32. BI4 Migration Pack • The fusion of 360view and 360eyes in the same package • Find out exactly what you need to migrate • Prepare the Deski EOL. • Benefits: • As usual the less objects you migrate the faster and cheaper the migration will be. • Migrate universes, document and security. Test and compare them with the source BO deployment.
  • 33. Contact Sebastien Goiffon +1 (347) 767 6836 sebastien@gbandsmith.com www.gbandsmith.com