V Rooms Feature Set

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V Rooms Feature Set

  1. 1. V-RoomsTM Virtual Data Rooms<br />An Introduction of Features and Tools<br />
  2. 2. Customize the user experience. Brand your virtual data room.<br />Global Web-Based Access<br />Add the login frame to your website. <br />Users will seamlessly start and end on your page.<br />Available Anytime… Anywhere…<br />
  3. 3. Custom Login Portal<br />Our Login Portalembeds easilyonto your site.<br />
  4. 4. V-Rooms provides a customizable acknowledgement page.<br />Acknowledgement Page<br />
  5. 5. The user interface is simple, clean and easy to navigate.<br />Easy to Use<br />No Training Required<br />
  6. 6. Add links, contact personnel, announcements, general information, and a calendar to your data room homepage.<br />Customize Your Homepage<br />
  7. 7. Allow users to filter, sort and search for documents.<br />Search and Filtering<br />
  8. 8. Administrators decide whether or not users can maintain passwords.<br />Password Management<br />Encrypted passwords are sent via email from the system.<br />
  9. 9. <ul><li>Delete Key – Password protect content deletion
  10. 10. Logout URL – Send users back to your company website
  11. 11. Time Zone – Set a default time zone</li></ul>Group Level Features<br />
  12. 12. <ul><li>Archive the data room at any time during the project/deal.
  13. 13. Additional Document Fields – Searchable keywords attached to files
  14. 14. Define the data room Time Zone
  15. 15. Activate Search and Digital Rights Management
  16. 16. Customize the Acknowledgement Page content
  17. 17. Maintain the appearance of the Dynamic Confidential Watermark</li></ul>Room Level Features<br />
  18. 18. <ul><li>Multiple templates available
  19. 19. Fully customizable
  20. 20. Easy to maintain
  21. 21. Multiple Sublevels
  22. 22. Add folder descriptions</li></ul>Folders<br />
  23. 23. <ul><li>V-Rooms Optimized Loading Tool (VOLT – Bulk Upload)
  24. 24. Set individualized security and add the dynamic watermark
  25. 25. Add file descriptions</li></ul>Files<br />V-Rooms accepts all file types.<br />
  26. 26. <ul><li>Multiple Security Sections (Customizable Groups)
  27. 27. Security Levels (9 hierarchal levels available)
  28. 28. Permissions (restrict printing, saving and the number of views)
  29. 29. “Draft” Security Section – Allow users to upload files for review</li></ul>Security Features<br />Flexible to meet your various security requirements.<br />
  30. 30. Users can be added in bulk or individually to one or more data rooms.<br />User Creation<br />Search for users:<br />
  31. 31. <ul><li>User Types (Roles)
  32. 32. Group Administrator – maintain all data rooms within a single group
  33. 33. Room Administrator – maintain an assigned virtual data room
  34. 34. User – view and download documents (with permission and security restrictions)
  35. 35. User Document – view and upload files (with permission and security restrictions)
  36. 36. Room Administrator Permissions</li></ul>Assign one or more management permissions including Full Control, Room, Homepage, Folder, File, User, Report and Permission Management.<br /><ul><li>Mark users as Personnel
  37. 37. Multiple tiers of security
  38. 38. Send file update email notifications</li></ul>User Assignments<br />
  39. 39. Activate users in bulk and send login information from the system.<br />User Activation<br />Preview the email before sending:<br />
  40. 40. <ul><li>Files Clicked Report – Track file access
  41. 41. Files History Report – Track file uploads and changes
  42. 42. Login Activity Report – Track users activity
  43. 43. User Machine Report – Track offline access to secure files
  44. 44. Communications Report – Track communications
  45. 45. User Report – Export an excel file the user list
  46. 46. Room Report – Export the data room details</li></ul>Reports<br />
  47. 47. <ul><li>Help pages available within the virtual data room
  48. 48. V-Rooms Client Support Page with multiple resources
  49. 49. Searchable Knowledge Base Portal
  50. 50. User and Admin Guided Tours
  51. 51. Sample Data Rooms
  52. 52. 24x7 Phone Support
  53. 53. Email support available M-F 8am – 7pm ET
  54. 54. Knowledgeable, friendly support staff</li></ul>Help & Support<br />

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