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Electronic Invoicing & Payment

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  • 1. Enliven Software: Change is Good, but Cash Flow is BETTER! 2007 Dynamics Year End Users Group Conference 12.11.07 Bunmi Akinyemiju Business Development The leader in automating business spending processes for small/midsize organizations
  • 2. Enliven Software
    • Enliven Software strives to become the leader in paperless electronic invoicing and payments products. Our Fidesic suite of products integrates seamlessly with accounting systems to automate business-critical financial processes, including payables, payments, receivables and expense reports. Fidesic is the only e-payment solution that supports mobile payments and integrates with major third party e-payment platforms such as PayPal, Google Checkout and Amazon payments. We also offer document imaging, web-based data capture, approval workflow, and paper or electronic payments.
  • 3. What Enliven Does:
    • Fidesic eInvoicing Automates the invoice/statement delivery and customer payment process, helping companies get paid faster, reduce costs and improve customer service.
    • Fidesic ePay Customer self serve online payments, with a direct connect to your business' deposit account, our software moves the money which your customers deposit within 24-48 hours.
    • Fidesic ePayables Automates the invoice receipt and approval process, reducing costs and streamlining buyer, approver, and accounting tasks.
    • Fidesic ePayments Automates the business payment process (paper and electronic payments), eliminating printing checks, folding, stuffing, and stamping envelopes, resulting in significant time and money saved.
  • 4.  
  • 5. Dynamics GP Dynamics GP
  • 6. Automate PO Delivery- Fax/Mail/Email Dynamics GP add-on
  • 7. PO Flip by Vendors Vendor Account Center
  • 8. Scanning & OCR – reduce data entry Works with any scanner. Applies GL Codes
  • 9. Workflow designer for Pos, workflow & payments Electronic notification via email or mobile
  • 10. Approved Invoices Download into GP
  • 11. Approved Invoices Download into GP Imported invoices are already coded
  • 12. Processing checks from GP with MICR
  • 13. Automate delivery of checks – paper and ACH Supports electronic signatures based on workflow approval
  • 14. Payment Approval
  • 15. Fulfillment Options Paper fulfillment – POs, invoices and checks
  • 16. Accounts Receivable via eInvoicing
  • 17. Accounts Receivable via eInvoicing Email/Fax/US Mail support – from Customer card
  • 18. Customer Account Center One-time sign-up page: Online payments, View Statements, Disputes
  • 19. Customer Account Center
  • 20. Customer Testimonial
  • 21. A/P Processing Benchmarks
    • Invoice and vendor payment costs
      • Invoice processing cost: up to $17.34 per invoice *
      • Vendor payment cost: up to $9.13 *
    • Invoice filing, storage, and retrieval costs
      • Time to find misfiled invoices: over 10 minutes **
      • Percent of invoices misfiled: 3% **
      • Percent of invoices lost: 7% **
      • * Source:
      • ** Source:
  • 22. A/P Processing Best Practices
    • Use an automated invoice processing system
      • Reduce data entry error and correction time
      • Quicker approval process means shorter cycle time
      • Tighter financial control
        • Approval workflow based on business rules
        • Consistent application of Internal Control
  • 23. A/P Processing Best Practices
    • Use an automated invoice processing system (cont.)
      • Reduce costs and improve service to vendors and office employees
        • Quicker, easier approval process
        • Avoid paying late fees or missing discount deadlines
        • Reduce or eliminate vendor calls and email
  • 24.
    • Use an invoice imaging system
      • Reduce the time to retrieve invoices
      • Eliminate costs of storing paper invoices
      • Eliminate lost or misfiled invoices
    • Eliminate paper checks - using EFT
      • Reduces cost of payment
      • Improve cash management
    A/P Processing Best Practices
  • 25. Fidesic Payables Suite
    • Automatic invoice data capture using optical character recognition
      • Error-free capture of an indefinite number of data elements including line item detail
      • General ledger codes automatically applied
      • Invoice data entry time (avg.) : Under 20 seconds
    • Upload invoices directly into Great Plains
    • Automatic approval workflow
      • Using business rules
      • Electronic audit trail
  • 26. Fidesic Payables Suite
    • Invoice images stored online
      • Accessed directly from Great Plains
      • Available for at least seven years
    • Pay vendors via paper or electronic check
      • Payment approval workflow is available
      • Integrated with Great Plains vendor payment functionality
    • Vendor Payment Center allows vendors to check the status of their invoices and payments online
      • 24/7 online access
  • 27. Fidesic Receivables Suite
    • Invoice delivery via Email, US Mail, or Fax
    • Resend invoices
    • Automatic reminders
    • Payment notification
    • Receive EFT and credit card payments
    • Shipment tracking
    • Status information available online
    • Electronic statements & online disputes
    • Apply payments to invoices in GP automatically
    • Automatically send ACH file to bank
  • 28. Customer Testimonial
  • 29. THANK YOU!!! PLEASE DON’T HESITATE TO STOP BY OUR BOOTH IF THERE ARE ANY QUESTIONS THAT WE CAN ANSWER! Bunmi Akinyemiju Business Development