Practical Approaches to Born-Digital Archives: Access


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Given @ MAC 2011 as part of a session on practical approaches to electronic records.

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  • In general Manuscript repositories don't receive copyright. Born-digital photography      We don't own copyright      Copyright protects his financial interests      how do we provide access?
  • Unauthorized duplication and distribution of copyrighted material is breaking copyright. Fair use is simply a legal excuse you can give the judge if you are sued. It is up to the judge to decide if they will accept your excuses. (Bring your lawyer.)
  • Copyright is only one of the reasons we need to be careful with how we provide access to our materials. It can be include in a more general idea that can be expressed in two words: “Promiscuous Access.” “I knew my ____ would be accessible; but not THAT accessible.” We have materials that have restricted access for a number of reasons which need to be addressed.
  • What are you providing access to? The original bits, derivative versions, or an emulated environment? Access is heavily dependant on accessioning, processing, and preservation decisions. What do users need or expect? Users in the Internet age are likely to expect electronic records to be immediately available online; or at least able to be emailed and viewed simply by double-clicking. Can we provide the software? (Cite Quickview plus here.) What can you do?
  • 3 reasons for using the Bentley Historical Library as an example: 1) Appropriate to give kudos to a Midwest Archive @ MAC, 2) they are a great example of iterative improvement, and 3) they made it easy to show instead of just tell.
  • Disclaimer: I created this image by taking a local webserver, changed the one configuration, downloaded the pdfs, and (to make it more interesting) changed the dates.
  • End with Cliff Lynch quote: this applies to access. While you might be able to describe everything in EAD, “good” access will likely incorporate a variety of different access mechanisms to fit the records you provide to patrons.
  • Practical Approaches to Born-Digital Archives: Access

    1. 1. Practical Approaches to Born-Digital Archives: Access MAC 2011 Seth Shaw
    2. 2. How can my repository provide access to our born-digital electronic records in a practical manner ?
    3. 3. It Depends...
    4. 4. Copyright
    5. 5. Fair Use?
    6. 6. Indemnification Licensing in Donor/Transfer Agreements? Researcher Use Agreements?
    7. 7. Digital Rights Management (DRM) ... is an arms race.
    8. 8. Promiscuous Access
    9. 9. 3 Questions <ul><ul><li>What are you providing access to? </li></ul></ul><ul><ul><li>What do your users need or expect? </li></ul></ul><ul><ul><li>What can you actually do?  </li></ul></ul>
    10. 10. Fast, cheap, and good: pick two.
    11. 11. &quot;The perfect is the enemy of the good.&quot; La Bégueule by Voltaire
    12. 12. Web-archiving Example Options Capture Mechanism Access Mechanism Verdict Adobe Acrobat PDFs not good (usually lousy) HTTrack Local copy of the site & a browser not good (but not bad) HTTrack Local copy of the site in a virtual machine w/ contemporary operating system, browser, and plugins. not fast Heritrix Open Source Wayback & Nutchwax not fast/easy Archive-It or WAS Service provided portal not cheap (well, not free)
    13. 13. &quot;My Documents&quot;
    14. 20. Restricted Access Email Local Media Local Computer Station
    15. 21. &quot;Doing things on one perfectly coordinated centralized platform is a massive act of hubris.&quot; Clifford Lynch DigCCurr 2009