FIPPA ( Freedom of Information and Protection of Privacy Act) has three main functions:
Provide the public with the right to access university controlled records including one’s own personal information.
Provide individuals whose information is held by the university with the right to make corrections to their personal information when necessary.
Protect the privacy of personal information held by the university by setting uniform standards of collection, use and disclosure as per the standards set out in FIPPA.
PERSONAL INFORMATION is factual or subjective information about an identifiable individual . It includes, but is not limited to, details such as one’s name, address, gender, age, martial status, health information, education, employment history, and financial data.
For students personal information includes student number, enrolment status, grades and courses taken or the amount of fees owing.
Unless students are under 16 years of age, they are considered adults for the purposes of FIPPA and possess a legal right to privacy regardless of whether or not they live at home or their tuition is paid by parents (or a foreign government).
Under usual circumstances Carleton will not confirm or deny the enrolment status of any student to anyone, including parents, without specific consent .
Carleton will not release information about fees owing to anyone other than the student without specific consent .
If students wish information to be released to a third party, they need to sign a specific consent form and leave it on file with the Office of the Registrar.
FIPPA does allow for the disclosure of personal information without consent in exceptional circumstances such as when a student is injured or ill and unable to communicate for themselves.
In these cases, the student’s ‘emergency contact’ on file will be the contact of first resort. Students should insure that their emergency contact information on file with Carleton is correct and up-to-date.