Personal Productivity for Developers v3

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  • Personal Productivity for Developers v3

    1. 1. Personal Productivity forDevelopersPresented by Elmer ThomasDeveloper Evangelist at SendGrid@thinkingserious
    2. 2. Summary
    3. 3. SummaryFrameworks (GTD, Agile, Pomodoro)
    4. 4. SummaryFrameworks (GTD, Agile, Pomodoro)Techniques (Checklists, Outsourcing, Getting in the Zone)
    5. 5. SummaryFrameworks (GTD, Agile, Pomodoro)Techniques (Checklists, Outsourcing, Getting in the Zone)Tools (Apps, Services, etc.)
    6. 6. SummaryFrameworks (GTD, Agile, Pomodoro)Techniques (Checklists, Outsourcing, Getting in the Zone)Tools (Apps, Services, etc.)References (Podcasts, Blogs, Books, etc.)
    7. 7. The Goal
    8. 8. Frameworks - RPM
    9. 9. Frameworks - RPM Specific and Measurable Result
    10. 10. Frameworks - RPM Specific and Measurable Result Motivate yourself with Purpose
    11. 11. Frameworks - RPM Specific and Measurable Result Motivate yourself with Purpose Create a Massive action plan with specific actions
    12. 12. Frameworks - GTD
    13. 13. Frameworks - GTDMain Elements of GTD
    14. 14. Frameworks - GTDMain Elements of GTD Projects
    15. 15. Frameworks - GTDMain Elements of GTD Projects Next Actions
    16. 16. Frameworks - GTDMain Elements of GTD Projects Next Actions Contexts
    17. 17. Frameworks - GTD Workflow
    18. 18. Frameworks - GTD
    19. 19. Frameworks - GTDWeekly Review
    20. 20. Frameworks - GTDWeekly Review Captured, but unprocessed items
    21. 21. Frameworks - GTDWeekly Review Captured, but unprocessed items Review projects & next actions
    22. 22. Frameworks - GTDWeekly Review Captured, but unprocessed items Review projects & next actions Review calendar
    23. 23. Frameworks - GTDWeekly Review Captured, but unprocessed items Review projects & next actions Review calendar Review checklists
    24. 24. Frameworks - GTDWeekly Review Captured, but unprocessed items Review projects & next actions Review calendar Review checklists Review someday/maybe lists
    25. 25. Frameworks - GTD
    26. 26. Frameworks - GTDNatural Planning Technique
    27. 27. Frameworks - GTDNatural Planning Technique Purpose / Guiding Principles Why are we doing this?
    28. 28. Frameworks - GTDNatural Planning Technique Purpose / Guiding Principles Why are we doing this? Mission / Vision / Goals / Successful Outcome What does success look, sound or feel like?
    29. 29. Frameworks - GTDNatural Planning Technique Purpose / Guiding Principles Why are we doing this? Mission / Vision / Goals / Successful Outcome What does success look, sound or feel like? Brainstorming How will we accomplish it?
    30. 30. Frameworks - GTDNatural Planning Technique Purpose / Guiding Principles Why are we doing this? Mission / Vision / Goals / Successful Outcome What does success look, sound or feel like? Brainstorming How will we accomplish it? Organizing When will we do these things?
    31. 31. Frameworks - GTDNatural Planning Technique Purpose / Guiding Principles Why are we doing this? Mission / Vision / Goals / Successful Outcome What does success look, sound or feel like? Brainstorming How will we accomplish it? Organizing When will we do these things? Next Actions Where do we start?
    32. 32. Frameworks - GTD
    33. 33. Frameworks - GTDHigh Level Analysis
    34. 34. Frameworks - GTDHigh Level Analysis Areas of Responsibility
    35. 35. Frameworks - GTDHigh Level Analysis Areas of Responsibility 1 - 2 year goals
    36. 36. Frameworks - GTDHigh Level Analysis Areas of Responsibility 1 - 2 year goals 3 - 5 year vision
    37. 37. Frameworks - GTDHigh Level Analysis Areas of Responsibility 1 - 2 year goals 3 - 5 year vision Life purpose
    38. 38. Frameworks - Agile
    39. 39. Frameworks - AgileGet Focused
    40. 40. Frameworks - AgileGet Focused 3 outcomes for the year
    41. 41. Frameworks - AgileGet Focused 3 outcomes for the year 3 outcomes for the month
    42. 42. Frameworks - AgileGet Focused 3 outcomes for the year 3 outcomes for the month 3 outcomes for the week
    43. 43. Frameworks - AgileGet Focused 3 outcomes for the year 3 outcomes for the month 3 outcomes for the week 3 outcomes for the day
    44. 44. Frameworks - Agile
    45. 45. Frameworks - AgileWork/Life Balance
    46. 46. Frameworks - AgileWork/Life Balance Define Hotspots e.g. Career, Family, Health, Personal Growth
    47. 47. Frameworks - AgileWork/Life Balance Define Hotspots e.g. Career, Family, Health, Personal Growth Set minimums for each Hotspots e.g. 3 hours of exercise time per week
    48. 48. Frameworks - AgileMonday Vision, Daily Outcomes, Friday Reflection
    49. 49. Frameworks - 18 Minutes
    50. 50. Frameworks - 18 Minutes Day Begins: (5 Minutes) Set Plan for the Day
    51. 51. Frameworks - 18 Minutes Day Begins: (5 Minutes) Set Plan for the Day Throughout: (1 Minute / Hour) Refocus
    52. 52. Frameworks - 18 Minutes Day Begins: (5 Minutes) Set Plan for the Day Throughout: (1 Minute / Hour) Refocus Day Ends: (5 Minutes) Review
    53. 53. Frameworks - Pomodoro
    54. 54. Frameworks - PomodoroFive Steps decide on the task to be done & estimate the # of Pomodoros
    55. 55. Frameworks - PomodoroFive Steps decide on the task to be done & estimate the # of Pomodoros set the pomodoro (timer) to 25 minutes
    56. 56. Frameworks - PomodoroFive Steps decide on the task to be done & estimate the # of Pomodoros set the pomodoro (timer) to 25 minutes work on the task until the timer rings; record with an x
    57. 57. Frameworks - PomodoroFive Steps decide on the task to be done & estimate the # of Pomodoros set the pomodoro (timer) to 25 minutes work on the task until the timer rings; record with an x take a short break (5 minutes)
    58. 58. Frameworks - PomodoroFive Steps decide on the task to be done & estimate the # of Pomodoros set the pomodoro (timer) to 25 minutes work on the task until the timer rings; record with an x take a short break (5 minutes) every four "pomodoros" take a longer break (15–20 minutes)
    59. 59. Techniques
    60. 60. TechniquesCreate a digital “Truth” dashboard
    61. 61. TechniquesCreate a digital “Truth” dashboard It’s the Dashboard to rule all Dashboards
    62. 62. TechniquesCreate a digital “Truth” dashboard It’s the Dashboard to rule all Dashboards Central point of all your “stuff”
    63. 63. TechniquesCreate a digital “Truth” dashboard It’s the Dashboard to rule all Dashboards Central point of all your “stuff” Either link to resources or describe where they are
    64. 64. TechniquesCreate a digital “Truth” dashboard It’s the Dashboard to rule all Dashboards Central point of all your “stuff” Either link to resources or describe where they are This dashboard should be easy to use and available most anywhere
    65. 65. TechniquesCreate a digital “Truth” dashboard It’s the Dashboard to rule all Dashboards Central point of all your “stuff” Either link to resources or describe where they are This dashboard should be easy to use and available most anywhere Automate it if possible using RSS & APIs
    66. 66. Techniques Not this zone!
    67. 67. TechniquesAvoiding Distractions / Getting Into the Zone Not this zone!
    68. 68. TechniquesAvoiding Distractions / Getting Into the Zone Hideouts Not this zone!
    69. 69. TechniquesAvoiding Distractions / Getting Into the Zone Hideouts Schedule appointments with yourself Not this zone!
    70. 70. TechniquesAvoiding Distractions / Getting Into the Zone Hideouts Schedule appointments with yourself Noise canceling headphones + music Not this zone!
    71. 71. TechniquesAvoiding Distractions / Getting Into the Zone Hideouts Schedule appointments with yourself Noise canceling headphones + music Signage Not this zone!
    72. 72. Techniques
    73. 73. TechniquesChecklists
    74. 74. TechniquesChecklists Daily routines (morning/night)
    75. 75. TechniquesChecklists Daily routines (morning/night) Weekly routines
    76. 76. TechniquesChecklists Daily routines (morning/night) Weekly routines Monthly routines
    77. 77. TechniquesChecklists Daily routines (morning/night) Weekly routines Monthly routines Anything you will do more than once
    78. 78. TechniquesChecklists Daily routines (morning/night) Weekly routines Monthly routines Anything you will do more than once Create checklists as you work
    79. 79. TechniquesChecklists Daily routines (morning/night) Weekly routines Monthly routines Anything you will do more than once Create checklists as you work Perfect, then automate
    80. 80. Techniques
    81. 81. TechniquesTemplates
    82. 82. TechniquesTemplates New Projects
    83. 83. TechniquesTemplates New Projects Think scaffolds
    84. 84. TechniquesTemplates New Projects Think scaffolds Active checklists (scriptable)
    85. 85. TechniquesTemplates New Projects Think scaffolds Active checklists (scriptable) Perfect, then automate
    86. 86. Techniques
    87. 87. TechniquesOutsourcing 99Designs.com / LogoBids.com eLance.com / Guru.com / oDesk.com CraigsList.com TemplateMonster.com / Genesis Themes 4 Hour Workweek Jack Bicer - http://www.septium.com/10tips.pdf
    88. 88. Techniques
    89. 89. TechniquesAttend Hackathons / Hackdays
    90. 90. TechniquesAttend Hackathons / Hackdays Find partners / Barter services
    91. 91. TechniquesAttend Hackathons / Hackdays Find partners / Barter services Upgrade your skills
    92. 92. TechniquesAttend Hackathons / Hackdays Find partners / Barter services Upgrade your skills Practice and sharpen existing skills
    93. 93. TechniquesAttend Hackathons / Hackdays Find partners / Barter services Upgrade your skills Practice and sharpen existing skills Directories: APIHackDay.com, APIEvangelist.com, EventBrite.com
    94. 94. Tools Alternatives to the apps I recommend: http://alternativeto.net
    95. 95. Tools
    96. 96. ToolsGoogle Reader Most RSS apps can sync with it
    97. 97. ToolsGoogle Reader Most RSS apps can sync with it Lightweight
    98. 98. ToolsGoogle Reader Most RSS apps can sync with it Lightweight Use Folders to segregate
    99. 99. Tools
    100. 100. ToolsEmail Filters
    101. 101. ToolsEmail Filters Incoming Parsing
    102. 102. ToolsEmail Filters Incoming Parsing Event triggers
    103. 103. Tools
    104. 104. ToolsMindNode Pro / XMind mind mapping
    105. 105. ToolsMindNode Pro / XMind mind mapping brainstorming
    106. 106. Tools
    107. 107. Tools Jing Project / Skitch quick videos
    108. 108. Tools Jing Project / Skitch quick videos image capture
    109. 109. Tools
    110. 110. Tools TextExpander / Active Words avoid typing common items
    111. 111. Tools TextExpander / Active Words avoid typing common items faster than a clipboard or text file
    112. 112. Tools
    113. 113. ToolsGoogle Apps docs for quick collaborative sharing
    114. 114. ToolsGoogle Apps docs for quick collaborative sharing sites for a centralized dashboard
    115. 115. ToolsGoogle Apps docs for quick collaborative sharing sites for a centralized dashboard calendar for shared time mangement
    116. 116. ToolsGoogle Apps docs for quick collaborative sharing sites for a centralized dashboard calendar for shared time mangement google hangouts for quick video meetings
    117. 117. ToolsGoogle Apps docs for quick collaborative sharing sites for a centralized dashboard calendar for shared time mangement google hangouts for quick video meetings google talk for IM
    118. 118. ToolsGoogle Apps docs for quick collaborative sharing sites for a centralized dashboard calendar for shared time mangement google hangouts for quick video meetings google talk for IM gmail for easy implementation of inbox zero
    119. 119. Tools
    120. 120. Tools Twitter / Facebook / Google+ filtered news via lists
    121. 121. Tools Twitter / Facebook / Google+ filtered news via lists alternative to RSS
    122. 122. Tools
    123. 123. ToolsDelicious / Pinboard global bookmarking
    124. 124. ToolsDelicious / Pinboard global bookmarking crowd validated reference
    125. 125. Tools
    126. 126. ToolsInstapaper / Readit Later defer your reading
    127. 127. ToolsInstapaper / Readit Later defer your reading “offline” reading
    128. 128. ToolsInstapaper / Readit Later defer your reading “offline” reading reference / social material
    129. 129. Tools
    130. 130. Tools Evernote / Onebox everything box across all platforms
    131. 131. Tools Evernote / Onebox everything box across all platforms multimedia notes
    132. 132. Tools Evernote / Onebox everything box across all platforms multimedia notes offline access
    133. 133. Tools
    134. 134. ToolsDropbox / Box.net easy synchronized storage
    135. 135. ToolsDropbox / Box.net easy synchronized storage keep your larger files at bay
    136. 136. ToolsDropbox / Box.net easy synchronized storage keep your larger files at bay automated backup
    137. 137. Tools
    138. 138. Tools1Password / RoboForm / Keepass / LastPass save time and be secure
    139. 139. Tools1Password / RoboForm / Keepass / LastPass save time and be secure don’t use the same password everywhere
    140. 140. Tools
    141. 141. Tools Launchbar / AppRocket fast application launcher and file finder
    142. 142. Tools Launchbar / AppRocket fast application launcher and file finder stop dealing with clicking icons
    143. 143. Tools
    144. 144. ToolsJoin.me / FreeConferenceCall.com / Google Hangouts free and easy screen sharing and conference calls
    145. 145. ToolsJoin.me / FreeConferenceCall.com / Google Hangouts free and easy screen sharing and conference calls save commute time
    146. 146. Tools
    147. 147. ToolsKindle / iBooks / GoodReader / Audible / Downcast read or listen on the go
    148. 148. ToolsKindle / iBooks / GoodReader / Audible / Downcast read or listen on the go take advantage of down time
    149. 149. Tools
    150. 150. Omnifocus / ToodledoTools GTD implementation
    151. 151. Omnifocus / ToodledoTools GTD implementation GTD everywhere
    152. 152. Omnifocus / ToodledoTools GTD implementation GTD everywhere See what you want, when you want
    153. 153. Tools
    154. 154. Tools Pivotal Tracker / Assembla Agile implementation
    155. 155. Tools Pivotal Tracker / Assembla Agile implementation A structure for practicing agile
    156. 156. Tools Pivotal Tracker / Assembla Agile implementation A structure for practicing agile Great for collaboration
    157. 157. Tools
    158. 158. ToolsHardware Laptop / Desktop SSD
    159. 159. ToolsHardware Laptop / Desktop SSD RAM
    160. 160. ToolsHardware Laptop / Desktop SSD RAM Keyboard / Input Device
    161. 161. ToolsHardware Laptop / Desktop SSD RAM Keyboard / Input Device Tablet
    162. 162. ToolsHardware Laptop / Desktop SSD RAM Keyboard / Input Device Tablet Smart Phone
    163. 163. ReferencesBlogs / Websites thinkingserious.com asianefficiency.com timemanagementninja.com lifehack.org news.ycombinator.com dzone.com stackoverflow.com github.com
    164. 164. ReferencesBooks / Audiobooks Getting Things Done, Ready for Anything, Making it All Work 18 Minutes: Find Your Focus ReWork, Getting Real Do the Work, The War of Art Upgrade Your Life Creating Flow with OmniFocus Safari Bookshelf Online
    165. 165. ReferencesPodcasts Back to Work The Big Web Show Mac Power Users Mixergy GTD Study Group *iTunes U Your Niche
    166. 166. Key Takeaways
    167. 167. Key Takeaways Be action oriented towards measurable specific goals
    168. 168. Key Takeaways Be action oriented towards measurable specific goals Find how to achieve zone time more often
    169. 169. Key Takeaways Be action oriented towards measurable specific goals Find how to achieve zone time more often Move towards balance
    170. 170. Key Takeaways Be action oriented towards measurable specific goals Find how to achieve zone time more often Move towards balance Create your own system and iterate often
    171. 171. http://www.hollywoodhackday.com
    172. 172. Thanks! elmer.thomas@sendgrid.com @thinkingserious
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