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Example administrative proposal

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I am often presented with completely heinous proposals. They are too long, too detailed or not detailed enough, focus on the wrong points or simply fail to ever get to the point. In an effort to …

I am often presented with completely heinous proposals. They are too long, too detailed or not detailed enough, focus on the wrong points or simply fail to ever get to the point. In an effort to improve the baseline, this is just an example of how I’d personally like to see administrative proposals presented.

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  • 1. EXAMPLE ADMIN PROPOSAL Selena Sol presents….. selena@selenasol.com http://www.linkedin.com/pub/eric-tachibana/0/33/b53 http://www.slideshare.net/selenasol just a template for reference
  • 2. 2 WHY THIS IS HERE I am often presented with completely heinous proposals. They are too long, too detailed or not detailed enough, focus on the wrong points, or simply fail to ever get to the point. In an effort to improve the baseline, this is just an example of how I’d personally like to see administrative proposals presented.
  • 3. 3 ANALYSIS METHODOLOGY • Interviews with employees and mini-surveys • Interviews with cleaning staff • Site Surveys and visual inspections • Multi-department workstream did focus groups and structured brainstorming KEY FINDINGS • Most employees are satisfied with the current state (shared recycling bins in pantries and no trash bins under desks), but a significant minority are actively unhappy • Inconvenient • Trash build-up on desks & office aesthetics • Despite good intentions of the current program, the ultimate goal of recycling is being undermined today by a few bad apples (in the recycling bin). When people put non-recyclables into the recycle bin, the whole bin is trashed as non-recyclable (cleaning staff will not sift garbage for us). We need a system that reduces the team impact of individual bad decisions Workstream Recommendation • Employees may opt to have 0, 1, or 2 desk-based bins, that will be cleaned by cleaning staff daily, but they must actively requisition the bins. Default will remain 0 bins. • Awareness program needs to be launched to encourage the right behavior. • Cleaning staff will be issued business cards with standard note to the effect of, “Noticed you could be recycling better. Please Do The Right Thing!” that they can put on the keyboards of associates who are mixing recyclables and non recyclables in their desk-based bins. We’ll track the number of cards being distributed monthly to gauge whether this mechanism is successfully guiding behavior. However, we will not track who received cards. PROPOSAL TO REINSTATE TRASH BINS @ DESKS BUSINESS GOAL CURRENT PROPOSED Solution should yield the most green, sustainable behavior X Employees, in all their diversity, should enjoy the office environment X Firm should achieve the lowest total cost of operations possible -
  • 4. 4Bank of America Merrill Lynch SAVINGS ACHIEVED ONE-TIME CAPEX COST STAFF @ OFFICE 3,800 Cost to purchase trash bin $ 20 AVG ANNUAL FTE RATE OF EMPLOYEE AT BLDG $ 23,000 Cost to purchase 2 trash bins per desk (recycle and not) $ 40 AVG HOURLY FTE RATE $ 6.46 COST FOR 2 BINS PER DESK $ 152,000 AVG FTE RATE PER MIN $ 0.02 MINUTES PER DAY PER EMPLOYEE FOR HANDLING TRASH 1 ANNUAL RECURRING COST MAN MINUTES SPENT ON TRASH PER DAY ACROSS BUILDING 2,800 ANNUAL COST FOR TRASH CLEANING SERVICES & BIN LINERS $ 96,000 COST PER DAY OF EMPLOYEES HANDLING THEIR OWN TRASH $ 643.75 ANNUAL SAVINGS OF EMPLOYEES HANDLING THEIR OWN TRASH $ 225,468 APPENDIX: COST ANALYSIS * Note: I have fudged all the numbers for the sake of anonymity.