Presentation skills 2011

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Presentation skills 2011

  1. 1. Presentation SkillsLoyola College, Vettavalam
  2. 2. What is Presentation?• Sharing information effectively• Success in life depends on presenting ideas in an appropriate mannersLoyola College, Vettavalam
  3. 3. Feat the Fright..!!!! Stage Fright..!!!!Loyola College, Vettavalam
  4. 4. The Book of Lists: Fears 10. Dogs 9. Loneliness 8. Flying 7. Death 6. Sickness 5. Deep Water 4. Financial Problems 3. Insects and Bugs 2. Heights 1. Speaking Before a GroupLoyola College, Vettavalam
  5. 5. GENERAL GUIDELINES The Key is “POPTA”What does POPTA stand for?
  6. 6. General Guidelines• Purpose o You need to define your purpose for giving the presentation • Teach, Persuade, Prove, Review, Expository, Impress, Put to Sleep, Entertain? o Don’t tell them everything you did, you’ll bore them
  7. 7. General Guidelines• Organization o Always have an outline o Tell them what you’re going to tell them, then tell them, then tell them what you told them • Hint: I am doing this for this presentation o Problem then solution • Not just “data then solution” or “solution then problem”
  8. 8. General Guidelines• Preparation o An unprepared presenter loses the audience before even starting o Practice makes perfect and builds confidence o Arrive early, make sure everything is set up o Dress appropriately o Slides should be done well in advance
  9. 9. General Guidelines• Time o Be sure you know how much time you have while preparing the presentation o It is better to end early than to go over o You’ll never have enough time to tell everything so stick to the most important
  10. 10. General Guidelines• Audience o Be sure you know your audience well o Tailor presentation to your audience • Failure to do this is probably the biggest mistake people make • You should never give the same presentation twice o Are there multiple audiences? • If so, direct different slides to different audiences
  11. 11. Which one Is Important in Presentation?• Body language accounts for 55% of the success of your presentation.• The clarity of your voice accounts for 38% of the success of your presentation.• What you actually say accounts for 7% of the success of your presentation.Loyola College, Vettavalam
  12. 12. I. Information StructureLoyola College, Vettavalam
  13. 13. 1. Introduction• Announce your topic.• Give a starting statement.• Ask a provocative question.• Tell a story, quotation, joke, etc.Loyola College, Vettavalam
  14. 14. 2. Body• Define the major points.• Organize your ideas.• Provide as much evidence as you can. Loyola College, Vettavalam
  15. 15. 3. Conclusion• Conclude your ideas.• Leave an impression.• State clearly what you want the audience to take with them.Loyola College, Vettavalam
  16. 16. II. Nonverbal skillsLoyola College, Vettavalam
  17. 17. 1. Appearance• Be formal & decent.• Focus on the message not the outfit. Loyola College, Vettavalam
  18. 18. 2. Posture• Stand straight.• Appear confident.• Be relaxed.• No hands in pockets. Loyola College, Vettavalam
  19. 19. Gestures• Use Gestures. They increase the audience understanding.• Make your movements meaningful.• Avoid exaggeration. Loyola College, Vettavalam
  20. 20. 4. Eye contact• Address all the audience.• Maintain eye contact with everybody.• Don’t stare at others more than 5 seconds. Loyola College, Vettavalam
  21. 21. 5. Facial ExpressionsFacial expressions are important becausethey:• Mirror emotions.• Set tone and mood.• Make the audience feel comfortable. • Example: A speaker without any expression on his / her face makes the audience worried and unwilling to participate in any conversation. Loyola College, Vettavalam
  22. 22. III. verbal skillsLoyola College, Vettavalam
  23. 23. 1. Voice• Vary the pitch.  Don’t always speak in low voice, so it becomes boring, nor in high voice, so it becomes disturbing.• Stress important words.• Vary the pace.  Speak neither too fast nor too slow.• Don’t lose clarity.  Don’t speak in such a low voice that no body can hear you. Loyola College, Vettavalam
  24. 24. 2. WafflingWaffling is speaking in an unclear way.• Avoid using too many non words: um, er, uh, ….., etc.• Avoid using too many connectors: and, but, so…etc.• Avoid using too many nonworking words: ok, well, you know. Loyola College, Vettavalam
  25. 25. III. TechniquesLoyola College, Vettavalam
  26. 26. 1. Audience Involvement• Use Names.• Invite Participation.• Ask Questions.Loyola College, Vettavalam
  27. 27. 2. Humor• Tell amusing stories• Avoid long jokes• Make humor deliver the message.Loyola College, Vettavalam
  28. 28. 3. Visual Aids Use your visual aids effectively. Show pictures, movies, interviews or charts that are related to your topics Choose the most convenient aid for you presentation.Loyola College, Vettavalam
  29. 29. Slide Do’s and Don’ts• “PowerPoint doesn’t give presentations – PowerPoint makes slides” o From microsoft.com website• Don’t put everything on the slide
  30. 30. Slide Do’s and Don’ts• Don’t use yellow text o Do use dark text and bold• Do use formatting and color to emphasize• Don’t include unrelated pictures
  31. 31. Slide Do’s and Don’ts• Do save your file using “embedded fonts” o File menu->Save As->Tools (in upper right hand corner)->Save Options->Embed True Type Fonts
  32. 32. Slide Do’s and Don’ts• Do use a light background like this
  33. 33. Slide Do’s and Don’ts• Or like this
  34. 34. Slide Do’s and Don’ts• Or like this
  35. 35. Slide Do’s and Don’ts• Don’t use a dark background like this o Even if using a lighter font color o Harder to read, especially from the back o More likely to put people asleep o Handouts often don’t look very good
  36. 36. Navigation in PowerPoint• To start slide show mode o F5 (Automatically takes you to start of presentation)• To end slide show mode o Escape
  37. 37. Navigation in PowerPoint• Home To go to the beginning slide• End To go to last slide• Type the slide #, then Enter To jump to any particular slide• B Black screen• W White screen
  38. 38. Answer the audience’s QuestionsLoyola College, Vettavalam
  39. 39. Thank Your AudienceLoyola College, Vettavalam

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