Seclore FileSecure and Newgen Omnidocs

Seclore Filesecure OmniDocs ConnectorEnhancing security of NewGen Omnidocs

Contents• Constraints of NewGen OmniDocs• The Solution .. • What is Seclore Filesecure • Seclore Filesecure connector for NewGen OmniDocs • Policy definition • Assigning policies to Omnidocs folders • Uploading documents • Downloading a file from Omnidocs folder • Accessing a protected file • Audit trails• About Seclore

OmniDocs and security of User OmniDocs Edited Copied Printed Un-protected File Viewed DistributedOmniDocs OmniDocs security is not persistent . Once the file isaccessed downloaded locally, it can be edited, copied & distributed.by users

Seclore FileSecureSeclore FileSecure allow enterprises to define, implement & auditinformation usage “policies”. A “policy” defines : • WHO can use the information People & groups within and outside of the organization can be defined as rightful users of the information • WHAT can each person do Individual actions like reading, editing, printing, distributing, copy-pasting, screen grabbing etc. can be controlled • WHEN can he use it Information usage can be time based e.g. can only be used by Mr. A till 28th Sept OR only for the 2 days • WHERE can he use it from Information can be linked to locations e.g. only 3rd floor office by private/public IP addresses

Seclore FileSecure• Policies are – Persistent: Implemented on information and all its copies wherever it is transmitted or stored – Dynamic: Policies can be changed after distributing information without having access to or redistributing the information• Policies can be attached to information on – Creation – Placement in a certain location e.g. shared folder – Attachment to email – Uploading to a document management / ECM system – …

Seclore FileSecure Enabled OmniDocs A OmniDocs + Seclore User FileSecure Edited Copied Printed Protected File Viewed DistributedOmniDocs Files copied out of “Omnidocs Folder” are persistentlyaccessed protected. Rights to edit, copy, print and distribute are by users restricted based on Seclore FileSecure policies

Policy definition–WHO, WHATPolicy People / groups, within / outside the enterprise can be dis-Admin allowed to edit, print, copy, forward etc. via a policy 10

Policy definition–WHEN, WHERE Policy A policy can expire information beyond a date / timespan Admin and also restrict its usage to certain computers / networks11

Applying Policies…OmniDocs Policies can be applied to folders by the OmniDocs admin. Admin The admin chooses the folder … 13

…Applying PoliciesOmniDocs Policies are applied… Admin 14

Contents• Constraints of NewGen OmniDocs• The Solution .. • What is Seclore Filesecure • Seclore Filesecure connector for NewGen OmniDocs • Policy definition • Assigning policies to Omnidocs folders • Uploading documents • Downloading a file from Omnidocs folder • Accessing a protected file • Audit trails• About Seclore 15

Add document…OmniDocs Add document Admin 16

…Add documentOmniDocs Add document Admin 17

Document is uploadedOmniDocs Document is uploaded Admin 18

Download document from OmniDocs… Once the user’s downloads the document User’s from Seclore FileSecure policy protected OmniDocs folderComputer 20 the file gets instantly protected

…Download document from OmniDocs Downloaded document From OmniDocs Notice the red lock! User’s …file gets instantly protectedComputer 21

Rights display User’s On clicking a rights display makes the recipient explicitlyComputer aware of his rights to the document 23

Unauthorized print User’s Unauthorized activities like attempts to print …Computer 24

Unauthorized print User’s … are disallowedComputer 25

Unauthorized edit & save User’s Unauthorized activities like attempts to edit & save…Computer 26

Unauthorized edit & save User’s … are disallowedComputer 27

Unauthorized copy User’s Attempts to copy parts / whole of the document …Computer 28

Unauthorized copy User’s … are disallowedComputer 29

Unauthorized screen grab User’s Screen capture by the Prt Scr key, screen grabbing tools likeComputer Camtasia and screen sharing tools like Webex is blocked 30

Information audit The audit captures the WHO, WHAT, WHEN and WHERE of User’s the access attempt. Authorized and unauthorized attemptsComputer are captured and reported 32

Corporate Background …“Seclore is a high growth software product company. Seclore’s technology helps mitigate the risks arising out of information breaches whilst enhancing collaboration”6 years old, Headquartered in Mumbai, IndiaPromoted by IIT Bombay under the SINE program - www.sineiitb.orgGeographical and customer presence in Middle East, ASEAN, SAARC & EuropeOfferings focused on Information Rights Management and Secure OutsourcingStake holders including IIT Bombay – www.iitb.ac.in ICICI Bank – www.icicibank.com Ventureast – www.ventureast.netTechnology and service differentiators focusing on minimally intrusive technology, value based pricing and usage without training

About … Value to customersSecurity without compromising on collaboration Customers across ….Diversified business groups ….Large financial services groups ….Engineering and manufacturing organizations ….Defence, Software, BPO, Consulting, Services, ….

What customers say about us … “We chose Seclore FileSecure due to the flexibility provided by Seclore in terms of solution capabilities and customization. Implementation of Seclore FileSecure has reduced the exposure of critical data for potential misuse or frauds. The business benefits are tremendous.” - Murli Nambiar, Head of Information Security "Financial services companies like banks, insurance carriers & broking are „opening up‟ their information systems and processes for participation by customers, partners and vendors. This of course brings in a lot of value chain integration and lowers costs but comes with information security needs which cannot be solved by present day systems. Seclore‟s technology for securing documents as they flow within and outside enterprises as well as securing data shared with outsourcing partners is extremely relevant. - C N Ram. Group CIO, Essar group

What industry experts say … Seclore‟s approach is different in that they not mandatory rely on such plug-ins but mainly act “below” the application. The client component (which is required to access protected, e.g. encrypted, documents) tries to analyze the activities off the application like access to the file system. One impact of that approach is that a document might be opened with different applications supporting the specific document format.- Martin Kuppinger, One of the fore-most information security analysts “Information breaches normally result in intellectual property violation which is a serious problem affecting industry today. Seclore‟s combination of preventive and corrective methods of handling information breaches is invaluable to any industry” - Haigreve Khaitan (Managing partner – Khaitan and Co) “Collaboration, security and privacy appear as mutually conflicting goals with most present day technologies. Seclore has resolved this conflict in a very elegant manner with its technology.” - Animesh Parihar (Global Delivery Head – SAP)

Awards and recognition … Deloitte Technology Fast 50 is a ranking compiled every year based on percentage of growth of fiscal year revenue over three years. The companies must also fulfil other criterion of technology orientation. „Hidden Gems‟ 2010 by Kuppinger Cole, Europe‟sleading information security analyst firm is a report which lists vendors, which have a significantly differentiated offering and are market leaders in a particular segment.

… Awards and recognition The TR35 award is for innovators whose inventions and research, Massachusetts Institute of Technology (MIT) finds exciting. Technology Review, owned and published by MIT, is the world‟s oldest technology magazine. “Innovations – ideas in practice” is an annual event honoring researchers and innovators for creative and innovative work in thesphere of science and technology. The innovation needs to have a high degree of practical relevance to change everyday life.

More Info?www.seclore.com +91-22-4015-5252

Seclore FileSecure and Newgen Omnidocs

by Seclore,India on Jan 04, 2012

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Seclore FileSecure and Newgen Omnidocs — Presentation Transcript

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