Qatraining29 mar12

482 FIGHTER WING
HOMESTEAD AIR RESERVE BASE
Integrity - Service - Excellence

QA TRAINING
MAR/APR 12
Sherlyn McCauley
5 Apr 12

Agenda

 Metrics
 Reviews
 Discrepancy Tracking
 Financial Management Checklist -AFIA (Air Force
Inspection Agency)


Lost Discounts
482 FW/FM
PERFORMANCE INDICATORS FOR
LOST DISCOUNTS
for FY 12
$1,500.00 (Metric = 0)
$1,400.00
$1,300.00
$1,200.00
$1,100.00
$1,000.00
$900.00
$800.00
$700.00
$600.00
$500.00
$400.00
$102.42

$300.00
$200.00
$100.00
$-
$-
$-

$-
$-
$-

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$-
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$-
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$-

$-
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$-

$-
$-
$-

$-
$-
$-

$-
$-
$-

$-
$-
$-
0 0 0 0 1 0 0 0 0 0 0 0
$-
Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12

Finance- $102.42 Feb Finance DFAS Other Number of Lost Discounts
No lost disc Mar


Travel Timeliness

Date Range: 01-FEB-2012 - 29-FEB-2012

# # # Paid Within 10
Avg. #
Vouchers Vouchers Business Days

Processed Reviewed Days to Complete

436 436 6.43 435


MAFR Accuracy

482 FW/FM
TRAVEL ACCOUNTING MAFR REJECT CHART
for FY 12
Metric = >90%
1500 96% 97% 99% 0% 0% 0% 0%
99% 95% 0% 0% 0%
1400
1300
1200
1100
1000
900
800
700
600
500 450
400 353 327
300 252
173
200
100 2 13 9 9 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0

Total Transactions Number of Rejects Percent Correct


IAPS Interest

482 FW/FM
PERFORMANCE INDICATORS FOR
Commercial Services Interest Chart
for Oct - Dec FY 12

$1,500.00
$1,400.00
$1,300.00
$1,200.00
$1,100.00
$1,000.00
$900.00
$800.00
$700.00
$600.00
$500.00
$400.00
$300.00
$200.00
$100.00
$-
Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12
DFAS-$0.00 DFAS Non-DFAS Total Interest Paid Amount Per Million
NON DFAS- $292.59 Feb
NON DFAS- 41.13 Mar


Outstanding Orders/Advances
482 FW/FM
OUTSTANDING
TRAVEL ORDERS AND ADVANCES
for FY 12
200 Metric = <50 for Orders, 0 for Advances

150

100

Orders
50
33
18 21 21 20

1 1 1 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Advances
0
Outstanding Orders Dollars - $14,031.23 Outstanding Orders Outstanding Advances

Outstanding Advances Dollars - $497.63


10AF Past Due Accts and Dollars
Red Font-Serviced by Ellsworth

Open Accounts Analysis
4.00% 3.57%
 210 delinquent accts
3.50%
(21%): Drivers- HQ
3.00%
2.87% 10AF(21), Carswell
2.50% 2.13%
AFB
2.01% 1.89%
2.00% 1.67% (43), Beale(20), Home
1.50% stead(28), Whiteman
1.00% (28),

ASSESSMENT
0.50%  83 accts in salary
0.00% offset (40%); 3 acct in
reduced payment plan
 26 accts are voucher
related issues (12%)
 68 accts are
overcharges, misuse
and no split
disbursements (32%)
 7 accts are voucher
Details
processing issues
Objective: Track delinquencies by open accounts (3%)
Countermeasure
Measures: Percentage of delinquencies for Open Accounts
Commander’s
Data Source: Citibank
attention
Integrity - Service - Excellence 8

Command-wide snapshot

• Total Open GTCC Accounts – 49,472
• AF total open GTCC accounts – 204,001
• Total AFRC credit limit - $300M

• AFRC delinquent accounts – 1,000
• Represents 31% AF delinquent accounts
• AFRC rate = 2.0%
• AF rate = 1.6%
• AFRC GTCC delinquent dollars - $968,489
• Represents 31% of AF dollar delinquencies
• AFRC rate = 9.2%
• AF rate = 5.3%

DISCREPANCY TRACKING

 DiscrepancyTracking Forms- Electronic
Copies Needed- if you have a discrepancy
make sure that you generate the DTF for ECD**

 Banking Liaison Needed for Disbursing Office

 RPO –Long Tour Certification (UCI)


Updated Discrepancy Tracking

 Billeting (Local Area)

 Dormant Obligations

 PCS VHA entitlements


DISCREPANCY TRACKING

 We have reviewed the records of those in PCS status
to ensure they were getting the correct BAH

 Local commuting travel payments-No billeting should
be paid when the member resides in the local area
(exception aircrew for crew rest)

 Ensure that you are turning in your orders with your
time card when in military status- this should be a
given


Miscellaneous Indicators

 RTS open Debts- 28 (Increase of 2)
 NULO’s- None
 Outstanding CMS- None
 Dormant Obligations- No detail information
available in FM Suite- BOS contract will be
modified for FY 09 completed for 07 & 08
 Unpaid Invoices- 2 Past Due/ 9 current (As of
28 Mar 12)


Miscellaneous Indicators

 There is increased surveillance on the quarterly
reviews completed by the QAM

 You must return the information on all
corrections by the due date- please provide a
copy of the corrected document (come on folks)

 This will be tracked to ensure there is no
systemic problem


Transformation Update

 Migration no date set

 DTS is on track for Jun 2012 deployment

 CSA (Controlled Spend Account) will not
replace the GTC (Government Travel Card)
The program will revert back to the GTC



 AuditTeam will be returning in Jun 12 to
review our processes- Operation Green
Swindle

 CashCollections are being automated and
the CashLink System will be eliminated

 DTS is still on track to be deployed without
the CSA card deployment



 ORE will be 1-7 May 12

Iwill review and validate MICT checklists
NLT 6 Apr 12 (date change)


UCI

 UCI tracking through 31 Oct 12- review pending

Note:
AF Forms 938 when reservist have completed their
tour/assignment, are they required to send in the
complete 938 to include the second page and all
amendments ( will be tracked ECD 31 Oct 12)


AFIA

 All of the checklists we are required to
completet are an effort to achieve audit
readiness:

 1) Identify and evaluate the risk of material
misstatements then implement a process to limit
the risk of material misstatements

 2) Support account balance with sufficient and
appropriate audit evidence-supporting
documentation


AFIA

 Eight Comptroller Truths

 1) Vision without resources is hallucination

 2) Money in motion is money at risk

 3) Resources not justified are resources lost

 4) If it isn’t in the database, it didn’t happen


AFIA

 5) If you don’t execute you will lose it- now
and probably in the future

 6) Comptroller’s have long memories and
perceptions equal reality

 7) Truth has a Date and Time Stamp

 8) Strategy should lead resourcing- but the
books must balance

AFIA

 MICT has a 175 question checklist that will be
reviewed in addition to the ones you are working

 Some of the items will be the same and quite a few
may be not applicable because the item does not
pertain to the reserve (i.e. family housing or
separations, DTS)

 Identification of Material weaknesses- None exists at
this time


AFIA

 The Air Force Inspection Agency (AFIA) checklist
items for review are to ensure we are in compliance
and have audit ready records

 AFIA conducts process improvements and
integration for the Air Force. Identifies systemic AF
deficiencies and Command Interest Items


AFIA

 The implementation of new business systems could
jeopardize the DOD audit goals without the correct
systems in place it will be harder to get clean audit

 DEAMS
1) Is intended to provide the entire spectrum of
financial management
2) Will include collections, commitments, obligations,
cost accounting, fund control, billing and disbursement
3) Intended to control and account for $148 billion in
spending


AFIA

 Expeditionary Combat Support System (ECSS):

1) Intended to provide capability in the area of
product support, supply chain management
2) The system is intended to control and account for
$13 billion of working capital (intergovernmental
revolving Fund)
3)The system will also account for approximately
$33 billion in general fund authority for logistics
(ordinary operations of the gov’t)


AFIA

 Air Force - Integrated Personnel and Pay System (AF-
IPPS):

1) Intended to provide a comprehensive, web-based
solution to integrate personnel and pay
2) The system is self service
3The system will also track and report funds related to
compensation for the Reserves $1.7 Billion budget

Note: Originally part of the DIMHRS which was to
integrate personnel and pay for all military- each service
will do their own

AFIA

 For many of the questions on the checklist I will
have to get with the functional area for review

 Comptroller
 Budget
 FSO (heavily weighted travel, mil pay, DDO)

Bring up “Checklist” in MICT


AFIA

 Question 1-5 refer to the GTC and BLO

 Questions 6-9 refer to Reserve operations and training

 Questions 10 Audit Focal Point

 Questions 11-13 MICP

 Questions 14-15 Comptroller NAF responsibility

 Questions 16-31 Budget execution and RA Training

AFIA

 Questions 32-48 ODL review

 Questions 49-53 Tri-Annual Review

 Questions 54-57 PRA (Pay Record Accessibility)

 Questions 58-89 Military Pay (Separations, Leave,
Indebtedness, Court Martial's, BAH, Flt Pay)

 Questions 90-106 Travel Pay (DTS, PCS Orders, Date
Stamp)


AFIA

 Questions 107-110 CSR- Civilian Pay

 Questions 111-146 DDO (Checks, Security
Management, Cash Authority, Collections)

 Questions 147-159 NAFAA (MWR)

 Questions 160-173 Military Pay (Separations, Leave,
Indebtedness, Court Martial's, BAH, Flt Pay)

 Questions 174-175 Leave Web & TASO Review


AFIA

Bottom Line is we will be moving closer to audit
readiness which will be influenced by:
 The ”tone at the top” for effective internal controls
 Identified internal and external risk factors (i.e.
software, new systems)
 Policies and procedures for effective control
 Relevant, reliable and timely information getting
communicated
 Monitoring via periodic reviews, reconciliations and
comparison of data to ensure proper controls


Conclusion
 ***Get your checklist Completed***

 Make sure that you are attaching all pages of the
938’s when processing any modifications. The
effort is much better per the recent reviews

 Training will be placed on the “P” drive and every
one should have access (working with Comm on
that) Who has checked to ensure they have it?

 We will continue to follow up on discrepancies
and the action that needs to be taken

Conclusion
 Changes on the horizon

 Jacklyn has moved to Melissa Cox job

 Projected newcomer is Rietta Signoor (sp?) ART

 There will probably be an interim Comptroller – Lt
Col

 Projected- No Uniform Allowances for the Security
Forces next FY


Conclusion

 Thom’s last day is 13 Apr 12

 Sybil is the Civilian Of The Year for the base


482d FW Mission Statement

 Provide quality programs, services and
recognition to our Citizen Airmen. Provide
ready on-call humanitarian support. Provide
ready, trained and equipped combat air
power and agile combat support forces to
the joint warfighter.


482d FW/FM Mission Statement

Serve with integrity as the financial advisor by providing
high-quality support to decision makers on budgetary,
financial, cost and economic issues and nonappropriated
fund oversight, while continuously improving the quality,
efficiency, and customer focus of Air Force financial
services and operations and financial management
activities to equip combat air power and agile combat
support forces to the joint warfighter and provide ready
on call financial humanitarian support.


LAST COMPTROLLER CALL

 Open Forum
 “One Team One Fight”
 This will be Mercy last QA meeting with us


QUESTIONS


COMMENTS

THANK YOU!!


Qatraining29 mar12

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