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Designing meetings



Presentation on Designing Meetings and PD sessions for teacher leaders from the MMSTLC program

Presentation on Designing Meetings and PD sessions for teacher leaders from the MMSTLC program



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Designing meetings Designing meetings Presentation Transcript

  • Designing Meetings & Workshops
    Michigan Mathematics and Science Teacher Leadership Collaborative
  • Tips and Strategies for:
    • Purposeful Meetings
    • Effective Agendas
    • Adult Learners
    • Successful Workshops
  • Check your meeting IQ…
  • As Teacher Leaders, you may be asked to prepare for and chair a meeting.
    The key to success is:
    Plan, Plan, Plan
  • Discussion:
    How do you react to meetings?
    What contributes to a good meeting?
    A bad one?
  • As You Plan a Meeting…
    Set Objectives for the Meeting
    • What do you want to happen as a result of the meeting?
    • Outcomes
  • Purpose of the Agenda
    • Provide advanced notice of topics to be considered along with expected outcomes for each topic so that meeting participants can prepare appropriately; and
    • Provide a tool to structure the meeting so it will proceed constructively.
  • Developing the Agengs
    • Assign specific amounts of time for each agenda item
    • State the person responsible for speaking to and driving the agenda item
  • Developing the Agenda (continued)
    • Order the agenda item strategically
    • Provide the agenda before the meeting
    • At the meeting, review the agenda and agree to it
  • Meeting Preparation
    • Assign any meeting preparations that will move the meeting forward
    • Set the schedule with appropriate times
    • Invite only those individuals who are important for its success
  • Conducting the Meeting
    • Start and stop on time
    • Lead the meeting following the planned agenda
    • Assign a recorder to take notes
  • Conducting the Meeting (continued)
    • Assign action items with a timetable
    • Review them at the end of the meeting
  • After the Meeting
    Examine your meeting process.
  • Participating in a Meeting
    Participants have a responsibility to:
    Arrive on time
    Be well-prepared
    Be concise and to the point
    Participate in a constructive manner
  • Meeting Observation
    Reflection and Discussion
    • Was the meeting you viewed successful? (Was the goal accomplished?)
    • What worked and what didn’t?
    • In light of what you have learned today, what could have been done to make the meeting more successful?
  • Adult Learners
    Working with adult learners in meetings, presentations, and workshops is different than working with students in your classroom.
  • Adult Learners
    At your table, brainstorm ways that you perceive adult learners to be different than child or youth learners.
  • Adult Learners
    When working with adult learners, laughter, changes of pace, engaging processes, and frequent movement in seminars all contribute to energy for learning.
  • Roles in Professional Development
    • PRESENTER (imparting information)
    • TRAINER (demonstrating skills)
    • COACH (overseeing the acquisition of knowledge or new behavior)
    • FACILITATOR (helping a group achieve a desired end)
  • 7 Deadly Sins
    • Your group will be assigned a “sin”
    • Read through your sin and the redemption strategies
    • Create a poster or visual that depicts the sin and its redemption strategy
    • Present your product to the whole group
  • Additional Resource
    • These six slips can bruise and strain a presentation
  • Planning Tool
    Planning Template for Meetings, Workshops, and Presentations