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Designing meetings

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Presentation on Designing Meetings and PD sessions for teacher leaders from the MMSTLC program

Presentation on Designing Meetings and PD sessions for teacher leaders from the MMSTLC program


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    • 1. Designing Meetings & Workshops
      Michigan Mathematics and Science Teacher Leadership Collaborative
    • 2. Tips and Strategies for:
      • Purposeful Meetings
      • 3. Effective Agendas
      • 4. Adult Learners
      • 5. Successful Workshops
    • Check your meeting IQ…
    • 6. As Teacher Leaders, you may be asked to prepare for and chair a meeting.
      The key to success is:
      Plan, Plan, Plan
    • 7. Discussion:
      How do you react to meetings?
      What contributes to a good meeting?
      A bad one?
    • 8. As You Plan a Meeting…
      Set Objectives for the Meeting
      • What do you want to happen as a result of the meeting?
      • 9. Outcomes
    • Purpose of the Agenda
      • Provide advanced notice of topics to be considered along with expected outcomes for each topic so that meeting participants can prepare appropriately; and
      • 10. Provide a tool to structure the meeting so it will proceed constructively.
    • Developing the Agengs
      • Assign specific amounts of time for each agenda item
      • 11. State the person responsible for speaking to and driving the agenda item
    • Developing the Agenda (continued)
      • Order the agenda item strategically
      • 12. Provide the agenda before the meeting
      • 13. At the meeting, review the agenda and agree to it
    • Meeting Preparation
      • Assign any meeting preparations that will move the meeting forward
      • 14. Set the schedule with appropriate times
      • 15. Invite only those individuals who are important for its success
    • Conducting the Meeting
      • Start and stop on time
      • 16. Lead the meeting following the planned agenda
      • 17. Assign a recorder to take notes
    • Conducting the Meeting (continued)
      • Assign action items with a timetable
      • 18. Review them at the end of the meeting
    • After the Meeting
      Examine your meeting process.
    • 19. Participating in a Meeting
      Participants have a responsibility to:
      Arrive on time
      Be well-prepared
      Be concise and to the point
      Participate in a constructive manner
    • 20. Meeting Observation
      Reflection and Discussion
      • Was the meeting you viewed successful? (Was the goal accomplished?)
      • 21. What worked and what didn’t?
      • 22. In light of what you have learned today, what could have been done to make the meeting more successful?
    • Adult Learners
      Working with adult learners in meetings, presentations, and workshops is different than working with students in your classroom.
    • 23. Adult Learners
      At your table, brainstorm ways that you perceive adult learners to be different than child or youth learners.
    • 24. Adult Learners
      When working with adult learners, laughter, changes of pace, engaging processes, and frequent movement in seminars all contribute to energy for learning.
    • 25. Roles in Professional Development
      • PRESENTER (imparting information)
      • 26. TRAINER (demonstrating skills)
      • 27. COACH (overseeing the acquisition of knowledge or new behavior)
      • 28. FACILITATOR (helping a group achieve a desired end)
    • 7 Deadly Sins
      Task:
      • Your group will be assigned a “sin”
      • 29. Read through your sin and the redemption strategies
      • 30. Create a poster or visual that depicts the sin and its redemption strategy
      • 31. Present your product to the whole group
    • Additional Resource
      OUCH!
      • These six slips can bruise and strain a presentation
    • Planning Tool
      Planning Template for Meetings, Workshops, and Presentations