Although in most Camps, the Adjutant will be responsible for the majority of paperwork, the overall responsibility for all Camp operations lies with the Commander. For this reason he should be as familiar with ALL Camp paperwork and procedures as his Adjutant.
This resource should be “a work in progress” constantly growing and being more beneficial to your Camp and others. Newspapers, “civil war” Roundtables, local colleges and universities and of course your own Camp roster will provide names for a recourse that will be in constant use.
Include full name and all contact information for each speaker.
List the title or each available talk for each respective speaker.
Share your list with other Camps and encourage them to do the same.
Include guidelines on “Host Etiquette” as below:
“ These speakers all present “our” history from a Southern or at least a neutral perspective, unless noted otherwise and are professional in their presentation.”
“ Most speakers (not all) are willing to speak to non-profit organizations without honorarium but should be at least offered compensation for travel expenses and lodging if overnight accommodations are necessary or desired.”
“ Most speakers would rather not stay in a private home. Offer them hotel accommodations even if they are modest.”
“ Remember your Camp and especially your Camp Commander is the host and should treat the speaker accordingly. The impression YOU make affects us all!”
The well of speaker talent will eventually go dry if in constant use. Inject an appropriate video or DVD program every other month or so to stretch the recourses. Our own SCV store is a good source for relevant video programs or go to Amazon.com via SCV.we-care.com to provide a double benefit to our organization.