National Digital Library – Ensuring of availability of electronic information resources of libraries, archives and museum now and in the future Minna Karvonen 13.5.2009

National policy definitions necessitate the promotion of digitisation of the information resources of libraries, archives and museums and the improvement of their availability on the Internet and their long-term preservation Government Resolution on the Objectives of the National Information Society Policy 2007−2011 Ubiquitous Information Society Action Plan 2007–2011 National Digital Library project Relating other entities: Science and research infrastructures (Ministry of Education)) Overall IT architecture for public administration Open learning environments Development of public libraries and their Internet services Copyrights: practical solutions and agreements, legislation National Information Society Strategy 2007-2015

Ubiquitous Information Society Action Plan 2007–2011

National Digital Library project

Relating other entities:

Science and research infrastructures (Ministry of Education))

Overall IT architecture for public administration

Open learning environments

Development of public libraries and their Internet services

Copyrights: practical solutions and agreements, legislation

National Digital Library 2008−2011 National Digital Library means: a common user interface for the information resources of libraries, archives and museums (in operation in 2011) digitisation of the most essential information resources of libraries, archives and museums development of a long-term perservation solution for electronic cultural heritage materials (planned in 2010) increasing competence National Digital Library will work as an aggregator for Europeana

National Digital Library means:

a common user interface for the information resources of libraries, archives and museums (in operation in 2011)

digitisation of the most essential information resources of libraries, archives and museums

development of a long-term perservation solution for electronic cultural heritage materials (planned in 2010)

increasing competence

National Digital Library will work as an aggregator for Europeana

National Digital Library National Archives+ provincial archives = National Archive Service National Board of Antiquities/ National Museum of Finland Finnish National Gallery Finnish Museum of Natural History Regional museums Regional art museums National specialised museums Other museums Public libraries Special libraries National Library of Finland Municipal archives, other public administration archives and other archives National audio-visual archive Libraries in educational institutions Libraries in higher education institutions Government-subsidized and other private archives

Monitoring group Steering group Availability section Technical expert group Long-term preservation section Working groups Working groups Working groups Working groups Working groups National Digital Library: development organisation

National Digital Library Back-end systems restricted materials unrestricted materials Europeana and other external systems National long-term preservation system library, archive, museum systems and other systems metadata submission information packages (object + metadata) metadata dissemination information packages metadata National user interface metadata search search object search object search Users

National Digital Library User Interface: operating principle Opens access to digital materials and services of libraries, archives and museums One national view and institution-specific views (one installation with many views) Metadata is indexed to the user interface, documents remain in the back-end systems Indexes will replace online searches Integration of services to the interface (booking, buying) Social web features To be piloted in 2010, available for all in 2011

Opens access to digital materials and services of libraries, archives and museums

One national view and institution-specific views (one installation with many views)

Metadata is indexed to the user interface, documents remain in the back-end systems

Indexes will replace online searches

Integration of services to the interface (booking, buying)

Social web features

To be piloted in 2010, available for all in 2011

User interface: content Digital objects and reference data: pictures, documents, newspapers, studies, databases, videos and audio recordings Public domain material available for all Material which use requires identification Licensed material (e.g. e-magazines, databases) Material with restricted display and use (e.g. archive material)

Digital objects and reference data: pictures, documents, newspapers, studies, databases, videos and audio recordings

Public domain material available for all

Material which use requires identification

Licensed material (e.g. e-magazines, databases)

Material with restricted display and use (e.g. archive material)

User interface: searchable content in 2011 1,3 million pages of newspapers hundreds of thousands photographs and museum objects 1 million pages of archive material 50 million database references licenced material: 300 000 e-books, 20 000 e magazines

1,3 million pages of newspapers

hundreds of thousands photographs and museum objects

1 million pages of archive material

50 million database references

licenced material: 300 000 e-books, 20 000 e magazines

Challenges Users – many target groups, user needs & user roles Varying metadata Harvesting Integration of other external services into the user interface Communication, discussion Consensus between libraries, museums and archives

Users – many target groups, user needs & user roles

Varying metadata

Harvesting

Integration of other external services into the user interface

Communication, discussion

Consensus between libraries, museums and archives

National Digital Library & Europeana Europeana National Digital Libraries: e.g. BAM, Culture.fr, Culturaitalia, CIDEC, National Digital Library of Finland Sectoral & Cross Sectoral Portals: Athena, Apenet, EFG, STERNA etc. Individual services of libraries, archives and museums

Europeana & National Digital Library of Finland What does the National Digital Library offer? Interoperability Content: all major, and a considerable number of minor, digital resources in the public domain from libraries, museums, archives and audio-visual archives to be harvested for Europeana Sustainability of the national user interface and back-office systems Political and strategic support What does the Finnish National Digital Library get from Europeana? Visibility Context Impact

What does the National Digital Library offer?

Interoperability

Content: all major, and a considerable number of minor, digital resources in the public domain from libraries, museums, archives and audio-visual archives to be harvested for Europeana

Sustainability of the national user interface and back-office systems

Political and strategic support

What does the Finnish National Digital Library get from Europeana?

Visibility

Context

Impact

Benefits of the National Digital Library Project improves availability of electronic information resources and makes their use easier strengthens cooperation across organisational and sectoral borders reduces overlapping expenses from digitisation and management, distribution and preservation of electronic material in libraries, archives and museums improves interoperability, manageability and efficiency of processes preserves the potential of cultural heritage material as a source for education, research, creative acctivity, business and general access to information far into the future

improves availability of electronic information resources and makes their use easier

strengthens cooperation across organisational and sectoral borders

reduces overlapping expenses from digitisation and management, distribution and preservation of electronic material in libraries, archives and museums

improves interoperability, manageability and efficiency of processes

preserves the potential of cultural heritage material as a source for education, research, creative acctivity, business and general access to information far into the future

What is needed to make this all happen? National Digital Library of Finland is more than a common user interface and a long term preservation system. Its creation and maintenance require: national guidelines national coordination mechanisms & governance common procedures and standards resources sustainability content good will, dialogue & capacity to change

National Digital Library of Finland is more than a common user

interface and a long term preservation system.

Its creation and maintenance require:

national guidelines

national coordination mechanisms & governance

common procedures and standards

resources

sustainability

content

good will, dialogue & capacity to change

www.minedu.fi / kulttuuri / kulttuuripolitiikka / linjaukset, ohjelmat ja hankkeet http://www.europeana.eu/portal/ http://ec.europa.eu/information_society/activities/digital_libraries/index_en.htm Minna Karvonen Secretary General/ National Digital Library [email_address] Tapani Sainio Planner [email_address] For more information

www.minedu.fi / kulttuuri / kulttuuripolitiikka / linjaukset, ohjelmat ja hankkeet

http://www.europeana.eu/portal/

http://ec.europa.eu/information_society/activities/digital_libraries/index_en.htm

Minna Karvonen

Secretary General/ National Digital Library

[email_address]

Tapani Sainio

Planner

[email_address]