S T. C AT H E R I N E o f S I E N A C H U R C H
Town Hall Meetings
March 8 and March 16, 2014
1
Share findings of the 2013-2014 Feasibility Study
• Parish Strengths
• Parish Challenges
• Reaction to Statement of Need
T...
Family Atmosphere/Sense of Community
Father Chester
• Brings people together
• Never misses an event
• Leads by example
Pa...
Space Limitations of Religious Education Program
Inadequate Space for Social Activities
Cost for Maintenance of Multiple F...
Majority of parishioner response was positive
• There is agreement with the needs as presented
• But…there were many quest...
St Catherine was built through donations
from the Raymonds family
• To serve as a Mission Church to Immaculate Conception
...
Seating and space requirements became critical
• Number of Masses increased to six
• Television and folding chairs install...
Embarked on “Vision of Our Future”
fundraising campaign
• 361 registered families at that time
– 224 families pledged $1.2...
Parish pursued purchase of property between
Church and Pittstown Post Office
• Worked with architects on plans for Parish ...
With permission from the Bishop–Fr. Peter
purchased the Lutheran Church in Perryville
• The purchase was seen as the best ...
To meet Township requirements, additional
land would be needed for any future
construction near the Church
• The Parish wa...
After generous parishioner donations of
Time and Talent, Parish Center opened with
seating capacity of 280
• Mass schedule...
What happened to the monies pledged
in the 2000 campaign?
Vision of Our Future Campaign– Financials
PARISH CENTER–COST SUM...
WhoAre We as a Parish Today?
650 families registered parishioners
360 active families (as determined by envelope use)
200+...
Parish Property & Facility – Needs
Local School Board’s reluctance to lease classroom space
to churches
Religious educatio...
Parish Property & Facility – Needs continued
Current Parish Center fulfills 2 purposes:
• It has relieved the seating prob...
Parish Property & Facility – 5-Year Plan
Raymonds family donated house and property
• Bishop Bootkoski designated house as...
Parish Property & Facility – 5-Year Plan continued
THE FIVE-YEAR PLAN INCLUDES THE FOLLOWING:
Study feasibility of increas...
5-Year Plan continued
CHURCH EXPANSION
Church Expansion Conceptual Design, Exterior View
19
20
Church Expansion Conceptual Design, Floor Plan
5-Year Plan continued
CHURCH EXPANSION
Professional Services$290,000
Architect, Engineering, Legal, Other Professional Services
Regulatory Compliance 217,000
Mun...
Multi-Purpose Room
• Acoustical ceiling and folding acoustical walls
• Lighting – improve energy efficiency and placement
...
A detailed usage plan for all existing property including:
Church – Projects:
• Parking Lot Repair $54,000-60,000
• Water ...
Parish Property & Facility – 10-Year Plan
THE 10-YEAR PLAN INCLUDES THE FOLLOWING:
Create a St. Catherine Religious Commun...
Parish Property & Facility – Questions
What will happen if we do not build and expand?
• Parishioner growth will be accomm...
Church Expansion Project – Questions
Do we have permission to do this? From Diocese?
• Obtaining permission is a multi-ste...
Church Expansion Project – Questionscontinued
Why raise money and then be turned down?
We know from the past about all the...
Church Expansion Project – Questions continued
How will the Parish Center be used?
• The plan is to support the Religious ...
Church Expansion Project – Questions
Will we sell the Parish Center?
• Not immediately – it is a critical support element ...
Summary
At this meeting, we’ve shown due diligence:
• Provided the full timeline/financials of past Vision of our Future c...
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  • “Father Chester is a breath of fresh air – we are blessed to have him”“Father Chester spiritually drives people to want to participate”“St Catherine’s is like a family”“it is a young, thriving and active parish”
  • The Parish Center is NOT like a ChurchThere is no future for the church without youth involvementWhy would we build if most masses are not filled to capacityWould all like to be in one location for Mass – while a dream, can we afford realityLike the small size of the little church – will the character be lost when we expandWe gave the last time but didn’t get what we paid forIn the past, things were done and we were kept in the dark and told laterWe would like full disclosure before we move forward
  • The Parish Center is NOT like a ChurchThere is no future for the church without youth involvementWhy would we build if most masses are not filled to capacityWould all like to be in one location for Mass – while a dream, can we afford realityLike the small size of the little church – will the character be lost when we expandWe gave the last time but didn’t get what we paid forIn the past, things were done and we were kept in the dark and told laterWe would like full disclosure before we move forward
  • 41 with large donations ($5K - $50K)137 "No", or Wrong address - "returned"could not begin to build until we had 50% of financing
  • Difference in proceeds and outlay from Church reserve funds The need to increase capacity became critical in a very short time. Solution Design strives to be “the ultimate solution”. Opinion of the original donor has significant impact on planning. Construction on the Church site is impossible. Design for unique permit requirements makes use of the Diocese property unacceptably expensive. Attempts to “fast track” a solution begin to add complications. Successive site acquisition attempts are unsuccessful. Meanwhile the clock keeps ticking.
  • How were funds from the previous campaign used ? What happened to all the money pledged before? Use of funds raised in previous Campaign… Is any money left Some feel the plan has changed repeatedly causing confusion How any assets will be used going forward Recognition of gifts to the previous campaign
  • Sacramental Activities Communion and Confirmation Ceremonies Today three (3) of four (4) masses per weekend Holiday seating capacity more easily accommodated Processional services more easily arranged Parish Activities Camp St Catherine Religious Education classes and ceremony rehearsals Boy Scout Eagle and other ceremonies Parish Picnics Community / Parish Dinners Ministry & Organizational Support First Parish Tricky Tray K of C Council #15217 Blood Drive
  • Potential renovations will be focused on:Improved short-term utility for parishRegular required maintenance as a valued assetBetter resale valuePotential to sell it quickly with updated facilities/improvements toward the 10-yearplan
  • Project we would have to do anyway even if we don’t move forward with expansionAnd if we don’t expand, we could be absorbed by another parish (Immaculate Conception)
  • Green Technology = life cycle vs first-cost-based design principles
  • Completed step 1, working on step 2Church is VERY frugal and runs leanMajority of savings would be spent on maintenance projects
  • The facility will continue to fill these critical needs since the expansion of the Church won’t be large enough to replace these functions.
  • Transcript of "scos_town_hall_030814_final"

    1. 1. S T. C AT H E R I N E o f S I E N A C H U R C H Town Hall Meetings March 8 and March 16, 2014 1
    2. 2. Share findings of the 2013-2014 Feasibility Study • Parish Strengths • Parish Challenges • Reaction to Statement of Need Timeline Leading to Vision of Our Future Campaign •Vision of Our Future – Financials Parish Property and Facility Needs • Five-Year Short-Range Plan • Ten-Year Long-Range Plan Questions & Answers with Father Chester and Parish Steering Committee Opening / Welcome – WhyAre We Here? 2
    3. 3. Family Atmosphere/Sense of Community Father Chester • Brings people together • Never misses an event • Leads by example Parish is Welcoming Small and Personal – “St. Catherine’s is like a family” Many Ministries – “something for everyone” Close-Knit and Supportive Parish Strengths 3
    4. 4. Space Limitations of Religious Education Program Inadequate Space for Social Activities Cost for Maintenance of Multiple Facilities Separate Locations Hinder Sense of Community Need for Strong Teen/Youth Program Parish Challenges 4
    5. 5. Majority of parishioner response was positive • There is agreement with the needs as presented • But…there were many questions… We want to answer those questions. Reaction to the “Statement of Need” 5
    6. 6. St Catherine was built through donations from the Raymonds family • To serve as a Mission Church to Immaculate Conception • With pew seating capacity limited to 96 • Less than 200 registered families in the first year • From the beginning, growth was seen as a concern Became stand-alone parish with its own pastor • Early growth quickly exceeded seating capacity • Parish growth necessitated additional worship and community space • Diocese agreed to allow us to purchase 10 acres of 81 acres it owned in Alexandria Township (aka Mount Salem Road property) as possible construction site Timeline Leading to Vision of Our Future Campaign 1992 1999 6
    7. 7. Seating and space requirements became critical • Number of Masses increased to six • Television and folding chairs installed in the undercroft for extra seating • Folding chairs added to the Nave for additional seating • Overflow folks regularly stood outside to view TV Mass through the windows. • Parishioners needed to utilize other churches for large family events • Disappointed families left the parish for lack of seating • Building Committee formed Vision of Our Future – Timeline continued 1999 7
    8. 8. Embarked on “Vision of Our Future” fundraising campaign • 361 registered families at that time – 224 families pledged $1.2M over 5 years • Due to infrastructure costs, was determined not feasible to develop Mt Salem Road property: – needed to build new road and drainage – requirement to build in the “vernacular of the land” Search for available property near Church • Our offers on two land parcels were declined: – across from Church on Route 513 – half-mile north on Route 513 Vision of Our Future – Timeline continued 2000 2001THROUGH 2004 8
    9. 9. Parish pursued purchase of property between Church and Pittstown Post Office • Worked with architects on plans for Parish Center • Placed $75K deposit on property Parish could not agree with seller’s demands; negotiations stalled and ultimately fell through • $75K returned to parish Vision of Our Future – Timeline continued 2005 2007 9
    10. 10. With permission from the Bishop–Fr. Peter purchased the Lutheran Church in Perryville • The purchase was seen as the best use of time and money • Achieved the goal of a Parish Center that was desperately needed for a growing Parish and ministries • Opening was delayed due to Township requirements for site and parking lot alterations • Purchase and renovation cost $1.48M – using $1.2M from Vision of Our Future campaign plus funds from Parish reserves • Goal remained to one day build on or near Church property • A secondary plan was immediately developed Vision of Our Future – Timeline continued 2008 10
    11. 11. To meet Township requirements, additional land would be needed for any future construction near the Church • The Parish was hopeful that the Raymonds family would one day donate their house adjacent to the Church • Parish purchased a 4-acre parcel of land on the far side of the Raymonds’ home with $400K loan from the Diocese • The loan is paid off in 2012, several years ahead of schedule – saving parishioners a substantial amount of interest Vision of Our Future – Timeline continued 2009 11
    12. 12. After generous parishioner donations of Time and Talent, Parish Center opened with seating capacity of 280 • Mass schedule reduced from 5 to 4 to save overhead Vision of Our Future – Timeline continued 2010 Parish Center aerial view (7.36 acres) 12
    13. 13. What happened to the monies pledged in the 2000 campaign? Vision of Our Future Campaign– Financials PARISH CENTER–COST SUMMARY Expenditure Amount Purchase of the Lutheran Church $850,000 Engineering fees 47,094 Parking lot expansion, excavation, detention basin, storm drainage, curbs, pavement 450,000 Landscaping 55,823 Installation of indoor and outdoor electricity 31,500 Church furnishings 46,343 Church organ 3,000 TOTAL $1,483,760 13
    14. 14. WhoAre We as a Parish Today? 650 families registered parishioners 360 active families (as determined by envelope use) 200+ students in religious education program Mass attendance = 650 -700 people per weekend 37 ministries 6-10 other activities per year 14
    15. 15. Parish Property & Facility – Needs Local School Board’s reluctance to lease classroom space to churches Religious education program converted from weekly to monthly sessions The Board’s discussions were sufficiently dramatic to be covered in local newspapers: Increasing cost of leasing classrooms needs to be re-examined Find a way to use internal assets 15
    16. 16. Parish Property & Facility – Needs continued Current Parish Center fulfills 2 purposes: • It has relieved the seating problem • It functions as a modest community center However, a majority of parishioners prefer all Sacramental activities to be conducted in the Church Additional strain is now being placed on our current facilities by: • A modestly growing, more active parishioner population • Meeting space needed for increased ministry activities Continuous juggling/rescheduling between Masses and events: • Increases maintenance, accelerates wear and tear • Can discourage event planners, defeating the purpose of growth, community service, community building We need additional meeting, educational and multi-use spaces 16
    17. 17. Parish Property & Facility – 5-Year Plan Raymonds family donated house and property • Bishop Bootkoski designated house as Parish Rectory • Parish owns three adjoining lots, totaling 13.44 acres, enough to meet Township requirements to build Current properties owned on White Bridge Road 2012 17
    18. 18. Parish Property & Facility – 5-Year Plan continued THE FIVE-YEAR PLAN INCLUDES THE FOLLOWING: Study feasibility of increasing Church seating capacity to 300 • Project Goal #1 – Maintain aesthetics of St. Catherine’s • Project Goal #2 – Incorporate cost-reducing technologies • Project Goal #3 – Include pending maintenance projects Present Expansion Plan to Diocese for approval Upon approval, begin fund-raising and detailed design Identify maintenance projects for inclusion in expansion plans Use the Parish Center throughout construction (2–4 years) Reconfigure the Center to more easily accommodate Religious Education and other Parish functions Continue ongoing maintenance of the three buildings on two properties Work to reduce operating costs of all Parish assets 18
    19. 19. 5-Year Plan continued CHURCH EXPANSION Church Expansion Conceptual Design, Exterior View 19
    20. 20. 20 Church Expansion Conceptual Design, Floor Plan 5-Year Plan continued CHURCH EXPANSION
    21. 21. Professional Services$290,000 Architect, Engineering, Legal, Other Professional Services Regulatory Compliance 217,000 Municipal Permit Fees, ADA, Bonds, Contingency and Misc. Site Work 336,000 Site Grading, Excavation, Paving, Landscaping Construction1,090,000 Demo and Protection, Building and Structure,Transept Windows Systems242,500 Utility Connection, Mechanical, Electrical, Septic Upgrades Interior and Décor 155,000 Furnishings, Audio, Sacristy, Undercroft Parish CenterRenovations150,000 TOTAL$2,480,500 21 5-Year Plan continued CHURCH EXPANSION – PRELIMINARY ESTIMATE
    22. 22. Multi-Purpose Room • Acoustical ceiling and folding acoustical walls • Lighting – improve energy efficiency and placement Support Areas • Kitchen – improve efficiency and upgrade equipment • Rest Rooms and Plumbing – assess and upgrade as required • Increased Storage capability • Patio Area – explore coverage to improve utilization • Re-purpose Choir Loft Cost-Reduction Efforts • HVAC equipment and control system assessment • Replace windows, doors and screens • Reuse liturgical details to furnish Church 22 5-Year Plan continued PARISH CENTER – POTENTIAL RENOVATIONS
    23. 23. A detailed usage plan for all existing property including: Church – Projects: • Parking Lot Repair $54,000-60,000 • Water Treatment System Repair 2,100 • Roof Repair Acquiring Estimate • HVAC System Upgrade 28,000 • Improve Energy Efficiency – Upgrade Control 7,500 • Installation of Solar Panels On Hold Rectory – Maintenance • Installation of Neutralizer System Completed • Repair damage Completed • Ministry Storage Capability In Progress 23 5-Year Plan continued NEEDED ONGOING MAINTENANCE (regardless of expansion)
    24. 24. Parish Property & Facility – 10-Year Plan THE 10-YEAR PLAN INCLUDES THE FOLLOWING: Create a St. Catherine Religious Community Campus • Take full advantage of three adjoining properties Build an Education/Community Center on White Bridge Road • Maintain aesthetics of original Church • Base design on religious education requirements and realistic ministry/community needs • Utilize Greentechnology Upon completion of the new Community Center, sell the existing Parish Center to partially offset construction costs • Eliminate second site operating expense burden of the Parish Center 24
    25. 25. Parish Property & Facility – Questions What will happen if we do not build and expand? • Parishioner growth will be accommodated by additional Masses on the weekends • Holiday overcrowding will worsen • Parish functions will continue to be space-limited • Ministries, Organizations and other Activities will increasingly need to rent space for functions • Event and Meeting scheduling conflicts will increase • Parish operating costs will continue to rise • Maintenance projects will be supported by regular offertory funds • Potential for Diocese to make us merge with another parish 25
    26. 26. Church Expansion Project – Questions Do we have permission to do this? From Diocese? • Obtaining permission is a multi-step Diocesan requirement • Step one is to present the need and proposed solutionto the Diocesan committee for major projects • The second step is to determine if parishioners agree and will financially support the plan • Only then will the Parish receive “permission” to collect contributions and begin design and construction Does the Church have debt/savings? • The Church currently has no outstanding debt • The Financial Council has authorized $500,000 of Parish funds 26
    27. 27. Church Expansion Project – Questionscontinued Why raise money and then be turned down? We know from the past about all the red tape. • A significant amount of expense is often incurred prior to and during the permit application process • It is important that our Parish doesn’t deplete our operating budget during the process • Having parishioners fully committed to the project is an important cooperative and financial support piece 27
    28. 28. Church Expansion Project – Questions continued How will the Parish Center be used? • The plan is to support the Religious Education program and to offset as much rental expense as possible • It will also continue to serve as community space for our ministries and organizational activities and Parish events, such as Camp St. Catherine and community dinners • The facility will continue to fill these critical needs • It needs to be maintained for current use and as a future asset 28
    29. 29. Church Expansion Project – Questions Will we sell the Parish Center? • Not immediately – it is a critical support element in Parish operations today • It could be sold after the dedication of the new Center Who will the potential buyer be? • The building is highly adaptable as administrative or service space by dividing it into offices or work areas – Possible computer or appliance repair – Small warehouse or distribution operations – Child care facility or senior center 29
    30. 30. Summary At this meeting, we’ve shown due diligence: • Provided the full timeline/financials of past Vision of our Future campaign •Summarized current and future property and facility needs •Shared the findings of Ruotolo's feasibility study, including: – St. Catherine’s has active, interested parishioners with >50% having participated in study – Feedback shows we have a strong, cohesive faith community, as well as an excellent spiritual director in our pastor – St. Catherine's community wants to be more fully connected through liturgy in one building – We need additional meeting, educational and multi-use spaces Open to Questions from the audience 30

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