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Maximum Flotation: Floating Our Collection
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Maximum Flotation: Floating Our Collection


A presentation by the Sarasota County Library System at the Florida Library Association Conference in Orlando on May 6, 2009

A presentation by the Sarasota County Library System at the Florida Library Association Conference in Orlando on May 6, 2009

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  • (Sarabeth) Welcome and introductions --Introduce each of us and yourself: Andrea Ginsky, Melisse Hypponen, Laurie Bates-Weir, Trina Turton, Diane McCauley. And I’m Sarabeth! Our presentation….


  • 1. “ Maximum Flotation”* Floating Our Collection Sarasota County Library System Florida Library Association May 6, 2009 *An homage to the work of the Multnomah County Library System.
  • 2. Who We Are
  • 3. Who We Are Sources: IMLS and Florida Library Directory with Statistics (FY 2007) 296,520 Borrowers: 2,793,325 Yearly Library Visits: 7.61 Circulation Per Capita: 2,950,144 Total Circulation: 139,794 Audio Visual Materials: 834,452 Print Materials: 387,461 Population Served:
  • 4. What is a floating collection?
    • “ The tenet of a floating collection is simple: one system, one collection.” --LJ, 10/1/04
    • Items stay where they are returned.
    • Upon checkin, the location is automatically updated in the catalog.
    At night, when the sky is full of stars and the sea is still you get the wonderful sensation that you are floating in space. --Natalie Wood
  • 5. Why We Floated
  • 6. Who We Are Courier System Think
  • 7. Who We Are Courier
  • 8. How We Did It
    • Looking back…it was easy!
    • Formed a “Peer Driven Quality Improvement” (PDQI) team in October 2007.
      • Library staff
      • County Communications Dept.
      • Facilitator from Emergency Services Dept.
  • 9. What the PDQI Did
    • Guided the project
    • Researched best practices
    • Made major decisions and set timelines/deadlines
    • Planned the implementation
    • Shared information
    • Trained
  • 10. The Technical Part
    • Innovative Interfaces Incorporated (III) ILS
    • Purchased floating module
    • Implement floating module
    • Researched other III libraries’ experiences
    • Created float table
    • Tested everything
  • 11. The Technical Part
    • Running 2 parallel interfaces to ILS
      • Millennium and ANZIO
    • That was a problem !
  • 12. The Technical Part
    • Statistics
      • OWNLOC
      • Showed the ripples of floating
    • Database “to-dos”
      • Created additional location codes
      • Created new categories
      • Cleaned it ALL up
  • 13. The People Part
    • Communication to Staff
      • Library system meetings
      • Friends’ groups
      • Enet (Intranet built with SharePoint)
      • Handouts
      • Emails
    • Communication to Patrons
  • 14. The Collections Part
    • Standardized labeling
    • Standardized processing
  • 15. The Collections Part
  • 16. What Happened
    • It worked!
      • ILS (III) was seamless!
      • Check-in process was transparent.
  • 17. The Details 4-2-2008 Hardback Adult Fiction 9-16-2008 Audiobooks and Music Large Print Fiction YA Fiction Adult Biography VHS Paperbacks YA Nonfiction DVDs Juvenile Materials Spanish Materials Adult Nonfiction April 2008 May 2008 June 2008 July 2008 August 2008 Sept. 2008 Floating Not Floating
  • 18. The Details Aug.-Sept. 2007 April 2008 May-June 2008
  • 19. What Is Not-So-Good
    • Friends
    • Security
    • Budget
    • Morale
    • Shelving / Balance of the Collection
    Climbing K2 or floating the Grand Canyon in an inner tube; there are some things one would rather have done than do. --Edward Abbey
  • 20. What Staff Said Our biggest problem with the floating is that we have many shelves that are filled end to end, and the shelvers have no place to shelve a book correctly. It's not that floating doesn't work, it's that it doesn't work for 100% of the collection 100% of the time . Many regular patrons are angry when they look at the catalog and see so many copies at other libraries but nothing here.
  • 21. What Is Good
    • Material lifespan
    • Collection marketing
    • Patron satisfaction
    • Efficiency
    • Budget
    • Morale!
    • System-wide thinking
  • 22. What Staff Said I love it! This is much more efficient…. I honestly feel more a system person than I ever have in the past. Patrons have told me that their library seems to suddenly have more variety in the DVD collection. Many staff enjoy this type of challenge and I think it is positive to rethink the norm and stretch our potential. 
  • 23. What We Would Do Differently
    • Weed first
    • Clean database
    • Create a rebalance plan
    • Wider communication
    • Not change too much at once
    • Standardize
  • 24. What We Would Do the Same
    • Form a committee to oversee
    • Stagger what floats when
    • Not take it too seriously
  • 25. What We Are Doing Next
    • Working on standardized weeding and rebalancing
    • Working on creating a systemwide philosophy
    • Continuing to evaluate (and possibly) standardize packaging
  • 26. The End Part Float like a butterfly, sting like a bee. --Muhammad Ali
  • 27. The End Part
    Sarabeth Kalajian Director [email_address] Andrea Ginsky Public Service Manager Diane McCauley Administrative Specialist Melisse Hypponen III System Administrator Laurie Bates-Weir Library Webmistress Trina Turton Library Supervisor