SCIS asks consultation 2012


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SCIS consultation workshop in Melbourne on Tuesday 4 December 2012 engaged SCIS and its partners in discussion about future priorities in support of school libraries. These slides include an overview of Education Services Australia and the Schools Catalogue Information Service (SCIS) as well as the agenda for the workshop.

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  • SCIS Subject Headings is a classic example of the type of controlled vocabulary that has been used to provide subject access in library catalogues for a very long time. It has served school libraries extremely well, providing terminology that matches the topics covered by the types of resources that are described in a school library catalogue. ScOT terminology, as stated above, is based on the content of school curriculums, so there is a lot of similarity between ScOT terms and SCIS Subject Headings. The differences between the two lie in the way that the terms are applied in subject cataloguing and the way that they work in information retrieval systems. You will be thoroughly familiar with the strings that appear as subject headings in SCIS records. Something about coal mining in New Zealand will have the subject heading Coal mining - New Zealand. In a ScOT-enhanced record for the same resource three separate terms - Coal, Mining and New Zealand - will capture the subject.Presenting the subject terms in this uncoordinated way may seem at odds with the way that library management systems handle subject access. It is, however, much more closely aligned to the way that subject terms are provided in the metadata of the many information retrieval systems that are emerging in schools - content management systems, learning object repository systems, learning management systems. In aligning SCIS records in this way, we are responding to emerging needs in schools: the need to adjust computer systems in schools so that they can exchange content with each other more easily and the need to support moves towards more seamless searching across multiplying systems in schools. To use the words of the Ministerial Council on Education, Employment, Training and Youth Affairs (MCEETYA) ICT in Schools Taskforce: 'It is highly desirable that the system that enables teachers to plan lessons or units of work online also enables them to seamlessly discover resources from a local educational repository or from school library collections ...' (MCEETYA, 2003).Rachel SalmondSCIS Investment Project Manager, 2006
  • Because the learning objects were being made available in an online, keyword search environment, the decision was made not to use SCIS subject headings as the primary means of subject access, because:The compound terms, inverted headings and pre-coordinated term strings utilised in a subject heading list like SCIS Subject Headings are designed to be most effective in an indexed search environment. (OPAC)b) The process of updating and making changes to SCIS subject headings lacked the flexibility required by TLF developers.However, early versions of ScOT were based heavily on SCIS Subject Headings.The ScOT set of terms has much more in common with the way that subject terms are presented in the metadata for electronic information in resource discovery systems other than library management systems, such as learning object repositories, portals and intranets. These systems are now lining up in schools, alongside the long-established library catalogue, as gateways to an ever-expanding range of resources to support teaching and learning. The presence of ScOT terms in SCIS records will support practical investigation of ways of making the information seekers' search experience of these various gateways as seamless and as simple as possible.Rachel SalmondSCIS Investment Project Manager
  • SCIS asks consultation 2012

    1. 1. Education Services AustraliaSCIS ConsultationTuesday 4 December 2012
    2. 2. WelcomeVictoria Johnson, General Manager Program Delivery Education Services Australia We acknowledge the Traditional Custodians of this Land, the people of the Kulin Nation. We also pay respect to the Elders both past and present. Spiral, Rena Voronoff, 2007 Photo by Michael Jongen
    3. 3. Agenda9.00 am Welcome9.10am SCIS update and consultation goals9.15am Strategic directions for school libraries9.45am Resource Description and Access11.00 am Morning tea break11.30 am Subject access looking forward12.15pm Integrating digital collections12.50 pm Summing up1.00 pm Close
    4. 4. Education Services Australia• a national, not-for-profit company owned by all Australian ministers with responsibility for education• established in 2010 through the merger of Curriculum Corporation and• established to support the delivery of national priorities and initiatives in the schools, training and Higher Education• Ministers’ priorities outlined in the Letter of Expectation and Company Objects• reports to Ministers through the Standing Council on School Education and Early Childhood (SCSEEC).
    5. 5. Education Services Australia• develops innovative technology systems• provides curriculum, assessment and professional, support; career and information services• manages national and client projects• facilitates sharing and distribution of knowledge, resources and services to support e-learning• supports the national infrastructure to ensure access to quality-assured systems and content and interoperability• creates and publishes curriculum and assessment materials and ICT-based solutions, products and services.
    6. 6. Projects and Services 2012-13• SCSEEC funded national services – eg myfuture, the National Digital Learning Resources Network• National architecture projects – eg for ACARA, AITSL, ACECQA , ASQA and SCSEEC• VET sector projects – eg for the Flexible Learning Advisory Group (FLAG)• DEEWR-funded projects – eg Supporting the Australian Curriculum Online, myskills, ICTF Innovation Fund• Jurisdiction-funded projects – eg NotSchool• Ongoing ESA services – eg SCIS and ScOT• Other clients – eg Australian Tax Office
    7. 7. National School Architecture AITSL ACARA Quality Teaching Curriculum Leadership Assessment National Reporting Professional Standards ESA Digital learning resources Teacher support resources National technology systems National projects & services Client projects &services
    8. 8. Supporting the AustralianCurriculum Online (SACOL) $41.2 million project announced by Minister Garrett in September 2011 to support teachers to implement the Australian Curriculum: • procuring digital student resources and teacher support materials • supporting flexible language learning for Chinese Mandarin • enhancing and future-proofing the national
    9. 9. SCIS update Pru Mitchell, SCIS Manager • Products Education-specific MARC records for resources in Australian & New Zealand schools, incl SCIS Subject Headings List subject vocabulary • Services Customer support, Connections journal, social media channels Professional learning
    10. 10. State of SCIS• 8 million SCIS records downloaded p.a. plus 1,000+ users accessing via Z39.50• 1.5 million bibliographic records • 10,000+ records for educational websites • 7,000+ records for e-books• 525,000 authority records• 230,000 records with ScOT termsAdded at a rate of 48,000 items p.a 1 July 2012 statistics
    11. 11. ESA SCIS Cataloguer QLDESA ESA SCISSCIS Cataloguersoffice New Vic Zealand SCIS Database NSWALS Dept of Education(SA) and Training WA Dept of Education
    12. 12. Consultation goals • Making maximum use of time/expertise of key partners/representatives • Collecting discussion and issues electronically • Providing basis of wider consultation 2013
    13. 13. Contributing Wireless Google form: [] Blog: Twitter: #scisasks @schoolscatinfo
    14. 14. Strategic directions How will education libraries best serve their communities in 2015 Judy O’Connell Course Director (Teacher Librarianship) School of Information Studies Faculty of Education Charles Sturt University
    15. 15. Discussion1. How will SCIS best serve schools in 2015?2. How will technology service providers best serve schools in 2015?3. How will content providers best serve schools in 2015?
    16. 16. RDA:Resource Description and Access Renate Beilharz, Teacher Library and Information Studies, Box Hill Institute
    17. 17. ISSC RDA recommendations Pam Kadow, SCIS Cataloguing Team Leader Education Services Australia • Christine Hyne, NSW Department of Education • Bev Blackwell & Tina Hoyland, WA Dept of Education • Mary Gough & Ann Duncan, ESA cataloguers
    18. 18. New MARC21 fields 264 Production, Publication, Distribution, Manufacture, and Copyright Notice SCIS will continue to use 260 for the foreseeable future and may elect to use the 264 field ie both need to be allowed for
    19. 19. Types336 Content Type Media Type Carrier Type Descriptors to be taken from the RDA Toolkit list (See page 3)
    20. 20. Characteristics344 Sound Characteristics SCIS may implement as need arises345 Projection Characteristics of Moving Image SCIS may implement as need arises346 Video Characteristics SCIS may implement as need arises347 Digital Characteristics SCIS will implement
    21. 21. Grappling with GMD MARC21 elements no longer used 245 $h [GMD] Following consultation SCIS proposes to continue to include GMD for a short term (initially 12 months). Library systems may wish to strip this data Mapping from GMD to 336, 337, 338 is not feasible
    22. 22. Field lengths SCIS will implement RDA guideline that bibliographic information to be transcribed as it appears on the item, without abbreviations, etc 250 $a 2nd edition 260 $a Washington, District of Columbia $b 300 $a 44 pages : $b colour illustrations. Library systems with fixed length fields may need to allow for an increased number of characters
    23. 23. Timeline SCIS intends to stay as closely aligned to Libraries Australia’s implementation dates as possible, ie 31 March 2013. SCIS will not be changing bibliographic records retrospectively*, so library systems will need to be able to cope with both AACR2 and RDA for the foreseeable future. * Bible and Qur’an uniform titles global change mid 2013
    24. 24. SCIS subject headings • Rationale • Reference structures • Getting the message out about value of authority files • Updates and usability of authority files • Future
    25. 25. ScOT in SCIS project “Schools of the future will most likely move to unified discovery systems which will make a standardised approach to resource subject description very desirable for schools – keyword searching is rapidly becoming the pre-eminent means of resource retrieval” ScOT in SCIS project, 2006
    26. 26. Discussion How can school library systems realise the benefits of ScOT for curriculum alignment, multilingual subject access and search? Option 1 Transition from use of SCIS subject headings to ScOT terms Option 2 Manage and display both SCIS subject headings AND ScOT terms in a meaningful way for users
    27. 27. Integrating digital collectionsa consistent experience for staff, students, parents and communitiesaccess anytime, anywhere, by those who need the informationan authoritative source for each item of informationa capability for self-service MCEETYA 2003
    28. 28. Discussion points What is the experience for your users in accessing and linking to digital content? What is the workflow experience for cataloguing and linking digital resources? What priorities should SCIS consider in cataloguing digital content?