080211 How To Choose A Database


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An overview of how to choose the right database for your needs, presented at a workshop that also included a chance to meet some of the key suppliers in the south east

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  • 080211 How To Choose A Database

    1. 1. How to choose a database Mark Walker, SCIP Regional ICT Champion for the South East
    2. 2. <ul><li>These notes are from a workshop prepared and presented by Mark Walker for SCIP, in Brighton on 11 February 2008. This work is licensed under the Creative Commons Attribution-Noncommercial-No Derivative Works 2.0 UK: England & Wales License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-nd/2.0/uk/ </li></ul><ul><li>You are free to copy, distribute, display, and perform the work under the following conditions: </li></ul><ul><ul><li>Attribution. You must give the original author credit. </li></ul></ul><ul><ul><li>Non-Commercial. You may not use this work for commercial purposes. </li></ul></ul><ul><ul><li>No Derivative Works. You may not alter, transform, or build upon this work. </li></ul></ul><ul><li>For any reuse or distribution, you must make clear to others the licence terms of this work. </li></ul><ul><li>Any of these conditions can be waived if you get permission from the copyright holder, who is Mark Walker on behalf of SCIP: www.scip.org.uk </li></ul><ul><li>Nothing in this license impairs or restricts the author's moral rights. </li></ul>
    3. 3. How to choose a database <ul><li>Your requirements </li></ul><ul><li>Your options </li></ul><ul><li>How to choose </li></ul><ul><li>What next? </li></ul>
    4. 4. About SCIP <ul><li>Not for profit social enterprise </li></ul><ul><ul><li>Training inc net:gain </li></ul></ul><ul><ul><li>IT Support </li></ul></ul><ul><ul><li>Web Design </li></ul></ul><ul><ul><li>Databases </li></ul></ul><ul><ul><li>Community Projects </li></ul></ul>
    5. 5. Your questions <ul><li>One thing you want to try to answer today </li></ul><ul><li>Write it on post-it note </li></ul><ul><li>Put it on the wall when we move around </li></ul>
    6. 6. Where to get help <ul><li>www.ICTHubKnowledgebase.org.uk </li></ul><ul><li>ICT Hub Guide to Managing ICT - p49 </li></ul><ul><li>Other voluntary and community organisations </li></ul><ul><ul><li>Local and national </li></ul></ul><ul><li>Suppliers: ICT Hub Suppliers Directory </li></ul>
    7. 8. Project Management <ul><li>Prepare: Permission, buy in, resources, leadership </li></ul><ul><li>Timescale : Scope : Budget </li></ul><ul><li>Understand Your Requirements </li></ul><ul><li>Understand Your Options </li></ul><ul><li>Select a Solution </li></ul><ul><li>Agree a Functional Specification </li></ul><ul><li>Build then Test </li></ul><ul><li>Re-build then Re-test </li></ul><ul><li>Roll Out </li></ul>
    8. 9. What is your database for? <ul><li>Collecting Information </li></ul><ul><li>Managing Information </li></ul><ul><li>Sharing Information </li></ul>
    9. 10. What is your database for? <ul><li>Fundraising </li></ul><ul><li>Managing volunteers </li></ul><ul><li>Managing client records </li></ul><ul><li>Collecting monitoring information </li></ul><ul><li>Managing room hire </li></ul><ul><li>Managing mail outs </li></ul><ul><li>Providing information to clients </li></ul><ul><li>Diary management </li></ul><ul><li>Managing membership </li></ul>
    10. 11. Understanding your options <ul><li>Build it yourself </li></ul><ul><li>Buy one off the shelf </li></ul><ul><li>Have one built for you </li></ul>
    11. 12. Understanding your options <ul><li>Build it yourself </li></ul><ul><ul><li>Use the same project management processes </li></ul></ul><ul><ul><li>Training for key people </li></ul></ul><ul><ul><li>Ongoing management </li></ul></ul>
    12. 13. Understanding your options <ul><li>Buy one off the shelf </li></ul><ul><ul><li>Same project process [?] </li></ul></ul><ul><ul><li>You may need to change your processes to match capabilities of the system </li></ul></ul><ul><ul><li>What is managed by supplier, what is managed by you? </li></ul></ul><ul><ul><li>Upgrades, improvements, versions, etc </li></ul></ul>
    13. 14. Understanding your options <ul><li>Have one built for you </li></ul><ul><ul><li>Same project process </li></ul></ul><ul><ul><li>What is managed by supplier, what is managed by you? </li></ul></ul><ul><ul><li>Supplier or volunteer </li></ul></ul><ul><ul><li>Probably based on existing system, tailored to your needs </li></ul></ul><ul><ul><li>Upgrades, improvements, versions, etc </li></ul></ul>
    14. 15. Understanding your options <ul><li>What am I looking for? </li></ul><ul><li>Specific Products </li></ul><ul><li>Bespoke Programmers </li></ul><ul><li>ICT Hub Suppliers Directory </li></ul><ul><ul><li>www.directory.icthub.org.uk </li></ul></ul><ul><li>Local, regional or national networks </li></ul><ul><ul><li>Email lists </li></ul></ul><ul><li>Google, etc </li></ul>
    15. 17. How to choose <ul><li>Key functions </li></ul><ul><li>Reporting </li></ul><ul><li>Ease of use - more than one person to try it out </li></ul><ul><li>Fit with existing setup </li></ul><ul><li>Security issues </li></ul><ul><li>References </li></ul><ul><li>Specialist skills and knowledge </li></ul><ul><li>What support is included + cost </li></ul><ul><li>Training available + cost </li></ul><ul><li>Price vs Total Cost of Ownership </li></ul>
    16. 18. Top Tips from Suppliers <ul><li>One piece of advice to make the process work as well as possible for the client </li></ul><ul><li>Answers included: </li></ul><ul><ul><li>Always be clear about what you want </li></ul></ul><ul><ul><li>Research all available products and talk to suppliers </li></ul></ul><ul><ul><li>Allow twice as long as you think for the project </li></ul></ul><ul><ul><li>Talk to colleagues and get references </li></ul></ul><ul><ul><li>Don’t forget costs after the build - training, upgrades, etc </li></ul></ul>
    17. 19. Who’s here? <ul><ul><li>SCIP www.scip.org.uk </li></ul></ul><ul><ul><li>The Really Helpful IT Company www.trhitc.co.uk </li></ul></ul><ul><ul><li>RISE Computers www.risecomputershop.com </li></ul></ul><ul><ul><li>Tinit www.tinit.co.uk </li></ul></ul><ul><ul><li>Donor Strategy www.donorstrategy.com </li></ul></ul><ul><ul><li>LASA/AIMS www.lasa.org.uk/aims </li></ul></ul><ul><ul><li>eMonitoring www.emonitoring.org </li></ul></ul><ul><ul><li>ContactLink : www.itsorted.org.uk </li></ul></ul><ul><ul><li>Fisk Brett/Progress CRM www.fiskbrett.co.uk </li></ul></ul><ul><ul><li>Iris www.iris.co.uk/nfp </li></ul></ul><ul><ul><li>Lamplight www.lamplightdb.co.uk </li></ul></ul><ul><ul><li>ESIT/ThankQ www.esit.co.uk </li></ul></ul><ul><ul><li>IT4Communities www.it4communities.org.uk </li></ul></ul>
    18. 20. Where to get help <ul><li>What help does your organisation need? </li></ul><ul><ul><li>Project management </li></ul></ul><ul><ul><li>Procurement </li></ul></ul><ul><ul><li>Delivery </li></ul></ul><ul><ul><li>Testing </li></ul></ul><ul><li>Who currently provides that help? </li></ul><ul><li>Where can you get more help? </li></ul>
    19. 21. Types of help for groups <ul><li>Volunteers - project management or delivery </li></ul><ul><li>Accidental Techies </li></ul><ul><li>IT Support Companies - day rate? </li></ul><ul><li>Database Suppliers - day rate? </li></ul><ul><li>Database Consultants - day rate? </li></ul><ul><li>Circuit Riders </li></ul><ul><li>Net:gain Centres </li></ul><ul><li>UK Online Centres </li></ul>
    20. 22. Who can help you? <ul><li>National </li></ul><ul><ul><li>ICT Hub, IT4Communities, NAVCA, helpline </li></ul></ul><ul><li>Regional </li></ul><ul><ul><li>RAISE, ICT Champion </li></ul></ul><ul><li>Local/sub-regional </li></ul><ul><ul><li>IT support orgs, volunteer bureau, university, private companies </li></ul></ul>
    21. 23. Who can help you? <ul><li>ICT Hub: www.icthub.org.uk </li></ul><ul><ul><li>Knowledgebase - www.icthubknowledgebase.org.uk </li></ul></ul><ul><ul><li>Suppliers Directory </li></ul></ul><ul><ul><li>Publications </li></ul></ul><ul><li>IT 4 Communities: www.it4communities.org.uk </li></ul><ul><ul><li>Volunteers </li></ul></ul><ul><li>AbilityNet: www.abilitynet.org.uk </li></ul><ul><ul><li>Accessibility </li></ul></ul>
    22. 24. Any other questions? <ul><ul><ul><li>Mark Walker </li></ul></ul></ul><ul><ul><ul><li>SCIP </li></ul></ul></ul><ul><ul><ul><li>01273 234049 </li></ul></ul></ul><ul><ul><ul><li>[email_address] .org.uk </li></ul></ul></ul><ul><ul><ul><li>www.scip.org.uk </li></ul></ul></ul><ul><ul><ul><li>www.scipmark.org.uk </li></ul></ul></ul>