0
Secrets to Project
Management for
the Creative Studio

daniel schutzsmith
Presentation Slides
& Worksheets:


http://how.graphicdefine.org
Who Am I?
www.graphicdefine.org
School of
VISUAL ARTS
Who Are You?
Designers?
Project
Managers?
Student or
 Teacher?
Other Design
Professional?
What is Project
Management?
Project Management
organizing and managing
resources so they deliver all
the work required to
complete a project within
a ...
Project Management Defined




           Scope
Project Management Defined




             Time
Project Management Defined




              Cost
Project Management Defined




           Scope
Project Management Defined




             Time
Project Management Defined




              Cost
Why Do We
 Use Project
Management?
Why Project Management?




   saves money
Why Project Management?




       less stress
Why Project Management?




       better
    organization
Why Project Management?




       confirms
      work ethic
Why Project Management?




          makes
          repeat
          clients
So, How Could
It Possibly Fail?
How Can It Fail?




      incomplete
         plan
How Can It Fail?




        poor
     organization
How Can It Fail?




       lack of
    defined roles
How Can It Fail?




   dependency
  on one person
How Can It Fail?




             scope
             creep
How Can It Fail?




         unclear
        objectives
How Can It Fail?




          unstable
           project
          funding
Project
Phases
Project Phases




                 4 D’s
Project Phases


1. Discovery
Project Phases


Discovery
• Kick-off Meeting
• Research
• Gather Requirements
• Technical Specs
• Project Planning
Project Phases




           WORKSHEET:
            Project
             Scope
Project Phases


1. Discovery
2. Design
www.graphicdefine.org
Project Phases


Design
• Wireframes / IA
• Design Comps
• Revisions
Project Management Apps


    Microsoft Project




       Studiometry
Project Phases




           WORKSHEET:
           Scheduling
Project Phases


1. Discovery
2. Design
3. Develop
Project Phases


Develop
• Programming
• Send to Printer
• Vendor Integration
• Alpha & Beta Launch
• Testing
Project Phases


1. Discovery
2. Design
3. Develop
4. Deploy
Project Phases


Deploy
• Project Launch
• Style Guide / Manual
• Wrap-up Meeting
• Possible Additions
• Track Success
Project
Methods
Project Methods




          Agile
           vs.
         Waterfall
Project Methods


Waterfall
based on a fixed length
of time. clear project
end. traditional project
plan.
Project Methods


Waterfall
great for projects with
absolutely define
objectives
Project Methods




   Start          Finish
Project Methods


Agile
based on short, task
oriented periods of
time. project end is
harder to define.
Project Methods


Agile
great for open-ended,
long term projects
where the end result is
unclear
Project Methods


                  Start




        Start             Start




                  Start
Leading
a Team
Leading Talent




     Assign Tasks
     + Objectives
Leading Talent




        Get Out
       of the Way
Leading Talent




         Check in
         Regularly
Leading Talent




       Let People
        Screw Up
Leading Talent




   Preach Time
   Management
Leading Talent




   Weekly Status
    Meetings
Managing
the Client
Managing the Managers




Set Expectations
        +
Define Objectives
Managing the Managers




 Keep Consistent
 Communication
Managing the Managers




 One Channel of
 Communication
Managing the Managers




     Building Trust
     is Important
Managing the Managers




    Show the ROI
Managing the Managers      Sup
                        Imp     er
                            ort
                        ...
Managing the Managers   Lik
                            e fo
                        Rea      r
                          ...
When Shit
Goes Wrong
When Shit Goes Wrong




   Stay Focused
When Shit Goes Wrong




   Remain Calm
When Shit Goes Wrong




      Don’t Act
     Too Quickly
When Shit Goes Wrong




        Rely on
       Your Team
When Shit Goes Wrong




        Make a
       Calculated
        Decision
When Shit Goes Wrong


   Realize that
  Something Will
    Have to be
    Sacrificed
When Shit Goes Wrong




   Don’t Play the
   Blame Game
When Shit Goes Wrong




            Learn
           From It
Staying
Organized
Staying Organized




     Organize All
       Papers
      and Files
Staying Organized




        Use Paper
         Folders
Staying Organized




 Standardize File
    Structure
Staying Organized




          WORKSHEET:
            Ways to
          Standardize
Staying Organized




         Organize
          Tasks
Staying Organized




        WORKSHEET:
    Personal Organizing
         Systems
Staying Organized




        Retaining
          Ideas
Staying Organized




          WORKSHEET:
           Idea Tools
Change
 Order
Change Order




         Make It
         Official
Change Order




         Get it in
         Writing
Change Order

Should Contain:
• specific change to be made
Change Order

Should Contain:
• specific change to be made
• cost to make the change
Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
  the ch...
Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
  the ch...
Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
  the ch...
One Final Tip
One Final Tip

Keep a Playbook
For every project log the total
hours, players, profit/loss, things
learned, strengths, wea...
Presentation Slides
& Worksheets:

http://how.graphicdefine.org

daniel@graphicdefine.org
Secrets to Project Management for the Creative Studio
Secrets to Project Management for the Creative Studio
Secrets to Project Management for the Creative Studio
Secrets to Project Management for the Creative Studio
Secrets to Project Management for the Creative Studio
Secrets to Project Management for the Creative Studio
Secrets to Project Management for the Creative Studio
Secrets to Project Management for the Creative Studio
Secrets to Project Management for the Creative Studio
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Transcript of "Secrets to Project Management for the Creative Studio"

  1. 1. Secrets to Project Management for the Creative Studio daniel schutzsmith
  2. 2. Presentation Slides & Worksheets: http://how.graphicdefine.org
  3. 3. Who Am I?
  4. 4. www.graphicdefine.org
  5. 5. School of VISUAL ARTS
  6. 6. Who Are You?
  7. 7. Designers?
  8. 8. Project Managers?
  9. 9. Student or Teacher?
  10. 10. Other Design Professional?
  11. 11. What is Project Management?
  12. 12. Project Management organizing and managing resources so they deliver all the work required to complete a project within a defined scope, time, and cost constraints
  13. 13. Project Management Defined Scope
  14. 14. Project Management Defined Time
  15. 15. Project Management Defined Cost
  16. 16. Project Management Defined Scope
  17. 17. Project Management Defined Time
  18. 18. Project Management Defined Cost
  19. 19. Why Do We Use Project Management?
  20. 20. Why Project Management? saves money
  21. 21. Why Project Management? less stress
  22. 22. Why Project Management? better organization
  23. 23. Why Project Management? confirms work ethic
  24. 24. Why Project Management? makes repeat clients
  25. 25. So, How Could It Possibly Fail?
  26. 26. How Can It Fail? incomplete plan
  27. 27. How Can It Fail? poor organization
  28. 28. How Can It Fail? lack of defined roles
  29. 29. How Can It Fail? dependency on one person
  30. 30. How Can It Fail? scope creep
  31. 31. How Can It Fail? unclear objectives
  32. 32. How Can It Fail? unstable project funding
  33. 33. Project Phases
  34. 34. Project Phases 4 D’s
  35. 35. Project Phases 1. Discovery
  36. 36. Project Phases Discovery • Kick-off Meeting • Research • Gather Requirements • Technical Specs • Project Planning
  37. 37. Project Phases WORKSHEET: Project Scope
  38. 38. Project Phases 1. Discovery 2. Design
  39. 39. www.graphicdefine.org
  40. 40. Project Phases Design • Wireframes / IA • Design Comps • Revisions
  41. 41. Project Management Apps Microsoft Project Studiometry
  42. 42. Project Phases WORKSHEET: Scheduling
  43. 43. Project Phases 1. Discovery 2. Design 3. Develop
  44. 44. Project Phases Develop • Programming • Send to Printer • Vendor Integration • Alpha & Beta Launch • Testing
  45. 45. Project Phases 1. Discovery 2. Design 3. Develop 4. Deploy
  46. 46. Project Phases Deploy • Project Launch • Style Guide / Manual • Wrap-up Meeting • Possible Additions • Track Success
  47. 47. Project Methods
  48. 48. Project Methods Agile vs. Waterfall
  49. 49. Project Methods Waterfall based on a fixed length of time. clear project end. traditional project plan.
  50. 50. Project Methods Waterfall great for projects with absolutely define objectives
  51. 51. Project Methods Start Finish
  52. 52. Project Methods Agile based on short, task oriented periods of time. project end is harder to define.
  53. 53. Project Methods Agile great for open-ended, long term projects where the end result is unclear
  54. 54. Project Methods Start Start Start Start
  55. 55. Leading a Team
  56. 56. Leading Talent Assign Tasks + Objectives
  57. 57. Leading Talent Get Out of the Way
  58. 58. Leading Talent Check in Regularly
  59. 59. Leading Talent Let People Screw Up
  60. 60. Leading Talent Preach Time Management
  61. 61. Leading Talent Weekly Status Meetings
  62. 62. Managing the Client
  63. 63. Managing the Managers Set Expectations + Define Objectives
  64. 64. Managing the Managers Keep Consistent Communication
  65. 65. Managing the Managers One Channel of Communication
  66. 66. Managing the Managers Building Trust is Important
  67. 67. Managing the Managers Show the ROI
  68. 68. Managing the Managers Sup Imp er ort ant ! Under Promise
  69. 69. Managing the Managers Lik e fo Rea r lz! Over Deliver
  70. 70. When Shit Goes Wrong
  71. 71. When Shit Goes Wrong Stay Focused
  72. 72. When Shit Goes Wrong Remain Calm
  73. 73. When Shit Goes Wrong Don’t Act Too Quickly
  74. 74. When Shit Goes Wrong Rely on Your Team
  75. 75. When Shit Goes Wrong Make a Calculated Decision
  76. 76. When Shit Goes Wrong Realize that Something Will Have to be Sacrificed
  77. 77. When Shit Goes Wrong Don’t Play the Blame Game
  78. 78. When Shit Goes Wrong Learn From It
  79. 79. Staying Organized
  80. 80. Staying Organized Organize All Papers and Files
  81. 81. Staying Organized Use Paper Folders
  82. 82. Staying Organized Standardize File Structure
  83. 83. Staying Organized WORKSHEET: Ways to Standardize
  84. 84. Staying Organized Organize Tasks
  85. 85. Staying Organized WORKSHEET: Personal Organizing Systems
  86. 86. Staying Organized Retaining Ideas
  87. 87. Staying Organized WORKSHEET: Idea Tools
  88. 88. Change Order
  89. 89. Change Order Make It Official
  90. 90. Change Order Get it in Writing
  91. 91. Change Order Should Contain: • specific change to be made
  92. 92. Change Order Should Contain: • specific change to be made • cost to make the change
  93. 93. Change Order Should Contain: • specific change to be made • cost to make the change • additional time needed for the change
  94. 94. Change Order Should Contain: • specific change to be made • cost to make the change • additional time needed for the change • signatures of approval (client and you)
  95. 95. Change Order Should Contain: • specific change to be made • cost to make the change • additional time needed for the change • signatures of approval (client and you) • date
  96. 96. One Final Tip
  97. 97. One Final Tip Keep a Playbook For every project log the total hours, players, profit/loss, things learned, strengths, weaknesses, and so on. This will help you and your employees understand what projects you like and why.
  98. 98. Presentation Slides & Worksheets: http://how.graphicdefine.org daniel@graphicdefine.org
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