How to Complete
a Project on Time
and Under Budget

daniel schutzsmith
Presentation Slides
& Worksheets:

http://rgd.graphicdefine.org
What is Project
Management?
Project Management
organizing and managing
resources so they deliver all
the work required to
complete a project within
a ...
Project Management Defined




           Scope
Project Management Defined




             Time
Project Management Defined




              Cost
Project Management Defined




              Cost
Project Management Defined




           Scope
Project Management Defined




             Time
Project Management Defined




              Cost
Project
Phases
Project Phases




                 4 D’s
Project Phases


1. Discovery
Project Phases


1. Discovery
2. Design
Project Phases


1. Discovery
2. Design
3. Develop
Project Phases


1. Discovery
2. Design
3. Develop
4. Deploy
Project Phases


Discovery
• Kick-off Meeting
• Research
• Gather Requirements
• Technical Specs
• Project Planning
Project Management Apps


    Microsoft Project




       Studiometry
Project Phases


Design
• Wireframes / IA
• Design Comps &
  Revisions
• Interactive Design
Project Phases


Develop
• Programming
• Send to Printer
• Vendor Integration
• Alpha & Beta Launch
• Testing
Project Phases


Deploy
• Project Launch
• Style Guide / Manual
• Wrap-up Meeting
• Possible Additions
• Track Success
Project
Methods
Project Methods




          Agile
           vs.
         Waterfall
Project Methods


Waterfall
based on a fixed length
of time. clear project
end. traditional project
plan.
Project Methods


Agile
based on short, task
oriented periods of
time. project end is
harder to define.
Managing
 Talent
Managing Talent




    Assign Tasks
    + Objectives
Managing Talent




        Check in
        Regularly
Managing Talent




       Let People
        Screw Up
Managing Talent




   Preach Time
   Management
Managing Talent




   Weekly Status
    Meetings
Managing
The Client
Managing the Client




Set Expectations
        +
Define Objectives
Managing the Client




 Keep Consistent
 Communication
Managing the Client




 One Channel of
 Communication
Managing the Client




        Be Honest
Managing the Client




        Be Honest
Managing the Client   Imp
                         Sup
                              er
                          ort
    ...
Managing the Client   Lik
                          e fo
                      Rea      r
                          lz!


...
When Shit
Goes Wrong
When Shit Goes Wrong




    Stay Focued
When Shit Goes Wrong




   Remain Calm
When Shit Goes Wrong




      Don’t Act
     Too Quickly
When Shit Goes Wrong




        Rely on
       Your Team
When Shit Goes Wrong




        Make a
       Calculated
        Decision
When Shit Goes Wrong


   Realize that
  Something Will
    Have to be
    Sacrificed
When Shit Goes Wrong




   Don’t Play the
   Blame Game
When Shit Goes Wrong




            Learn
           From It
One Final Tip
One Final Tip

Keep a Playbook
For every project log the total
hours, players, profit/loss, things
learned, strengths, wea...
One Final Tip
Presentation Slides
& Worksheets:

http://rgd.graphicdefine.org
How to Complete a Project on Time and Under Budget
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How to Complete a Project on Time and Under Budget

  1. 1. How to Complete a Project on Time and Under Budget daniel schutzsmith
  2. 2. Presentation Slides & Worksheets: http://rgd.graphicdefine.org
  3. 3. What is Project Management?
  4. 4. Project Management organizing and managing resources so they deliver all the work required to complete a project within a defined scope, time, and cost constraints
  5. 5. Project Management Defined Scope
  6. 6. Project Management Defined Time
  7. 7. Project Management Defined Cost
  8. 8. Project Management Defined Cost
  9. 9. Project Management Defined Scope
  10. 10. Project Management Defined Time
  11. 11. Project Management Defined Cost
  12. 12. Project Phases
  13. 13. Project Phases 4 D’s
  14. 14. Project Phases 1. Discovery
  15. 15. Project Phases 1. Discovery 2. Design
  16. 16. Project Phases 1. Discovery 2. Design 3. Develop
  17. 17. Project Phases 1. Discovery 2. Design 3. Develop 4. Deploy
  18. 18. Project Phases Discovery • Kick-off Meeting • Research • Gather Requirements • Technical Specs • Project Planning
  19. 19. Project Management Apps Microsoft Project Studiometry
  20. 20. Project Phases Design • Wireframes / IA • Design Comps & Revisions • Interactive Design
  21. 21. Project Phases Develop • Programming • Send to Printer • Vendor Integration • Alpha & Beta Launch • Testing
  22. 22. Project Phases Deploy • Project Launch • Style Guide / Manual • Wrap-up Meeting • Possible Additions • Track Success
  23. 23. Project Methods
  24. 24. Project Methods Agile vs. Waterfall
  25. 25. Project Methods Waterfall based on a fixed length of time. clear project end. traditional project plan.
  26. 26. Project Methods Agile based on short, task oriented periods of time. project end is harder to define.
  27. 27. Managing Talent
  28. 28. Managing Talent Assign Tasks + Objectives
  29. 29. Managing Talent Check in Regularly
  30. 30. Managing Talent Let People Screw Up
  31. 31. Managing Talent Preach Time Management
  32. 32. Managing Talent Weekly Status Meetings
  33. 33. Managing The Client
  34. 34. Managing the Client Set Expectations + Define Objectives
  35. 35. Managing the Client Keep Consistent Communication
  36. 36. Managing the Client One Channel of Communication
  37. 37. Managing the Client Be Honest
  38. 38. Managing the Client Be Honest
  39. 39. Managing the Client Imp Sup er ort ant ! Under Promise
  40. 40. Managing the Client Lik e fo Rea r lz! Over Deliver
  41. 41. When Shit Goes Wrong
  42. 42. When Shit Goes Wrong Stay Focued
  43. 43. When Shit Goes Wrong Remain Calm
  44. 44. When Shit Goes Wrong Don’t Act Too Quickly
  45. 45. When Shit Goes Wrong Rely on Your Team
  46. 46. When Shit Goes Wrong Make a Calculated Decision
  47. 47. When Shit Goes Wrong Realize that Something Will Have to be Sacrificed
  48. 48. When Shit Goes Wrong Don’t Play the Blame Game
  49. 49. When Shit Goes Wrong Learn From It
  50. 50. One Final Tip
  51. 51. One Final Tip Keep a Playbook For every project log the total hours, players, profit/loss, things learned, strengths, weaknesses, and so on. This will help you and your employees understand what projects you like and why.
  52. 52. One Final Tip
  53. 53. Presentation Slides & Worksheets: http://rgd.graphicdefine.org

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