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Effective Energy Management - Savings Summit 2013


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You don’t have to spend a ton of capital or energy to save on both utility costs and consumption. This session will offer practical advice on both starting and maintaining an effective energy …

You don’t have to spend a ton of capital or energy to save on both utility costs and consumption. This session will offer practical advice on both starting and maintaining an effective energy management plan.

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  • 1. Building the Foundation for anEffective Energy Management ProgramEnergy Conservation:Keep the Change
  • 2. Definition: The sum of measures planned and carriedout to achieve the objective of using the minimum possible energy while the comfort levels and the production rates are maintained. Energy Reduction: Goals that focus on reducing energy consumptionEnergy Conservation:Long term goals that focus on minimizing energy consumption over time What is Energy Management?
  • 3. • Increased Global Demands = Higher Sustained Prices– Electricity, Natural Gas, Coal, Oil• Do NOT have a Baseline• Aging Buildings and Equipment• Climactic Effects and Disasters• No Buy In from StaffPain Points
  • 4. Where Are We?
  • 5. Where Do We Want To Go?Black Mountain‐Elev 4,139 
  • 6. Where Do We Want To Go?Clingmans Dome‐Elev 6,643 
  • 7. Reality Check• The combined number of Commercial and Industrial   Facilities in the USA is over 5 million.• America’s Commercial and Industrial Facilities spend more than $202.3 billion annually on energy.• $20 Billion would be saved if Commercial and Industrial Buildings improved by just 10 percent.(Source: Energy Star) Awareness alone can get you up to 10% in savings. 
  • 9. It Can Be Done• Energy Star rated buildings use 35 percent less energy and generate 35 percent fewer Greenhouse gas emissions compared to average buildings.• Buildings that have earned the Energy Star cost 50 centsless per square foot to operate. (Source: Energy Star) It Starts with the Bills and it Ends with the Bills!
  • 10. SCHOOLDUDE 10
  • 11. Return On InvestmentDistrict with 5,000 StudentsTotal Utility Cost: $1.2 MillionTotal Square Footage: 956,000Average Utility Costs for the District: $1.25 per Square FootEnergy Star says Awareness can save 10%= 12 cents per Square Foot$.12 x 956,000 square feet = $114,720 Approximate SavingsAlso could be Experienced:‐ More Efficient Buildings‐ Longer Lasting Equipment‐ More Satisfied Occupants
  • 12. Which is more efficient?Building A Building B11 KWH per Square Foot 32 KWH per Square Foot
  • 13. No Cost/Low CostKen Wertz‐City of SharonIncentive ProgramsNick Thornton‐Wayne WestlandI‐Save Program/Walks his BuildingsClark Wyatt and Sandra McPeters, Buncombe County SchoolsEnergy Star Ratings for over 30 SchoolsProjects that CostPeggy Graham‐Irvine USDSolar Generation/Conservation InitiativesTristan Aley‐Newport‐Mesa SDLighting Retrofits/Conservation InitiativesCase StudiesKen WertzNick Thornton
  • 14. Energy Manager ResponsibilitiesCreate EnergyPlan and PolicyChair EnergyCommitteeGenerate/Update/ImplementMaster PlanCreateProgramFor IndividualFacilitiesProduce and/orSupervise AnnualAuditsHelp CreatePreventiveMaintenanceProgramHelp BalanceEfficiency andSafety[e.g., IAQ]Help CreateEfficientConstructionInstitute andOverseeCommissioningPrepare BothAnnual andProject BudgetsServe as UtilityNegotiationsCoordinatorEstablish EnergyEfficiencyRewardsFind Technicaland FinancialResources[Grants/Rebates]CreateEvaluationand ReportingProceduresStandardizeSavings andVerificationProceduresInform and Discuss –CommunicateSource: Texas Energy Managers Association
  • 15. Create EnergyPlan and PolicyChair EnergyCommitteeGenerate/Update/ImplementMaster PlanCreateProgramFor IndividualFacilitiesProduce and/orSupervise AnnualAuditsHelp CreatePreventiveMaintenanceProgramHelp BalanceEfficiency andSafety[e.g., IAQ]Help CreateEfficientConstructionInstitute andOverseeCommissioningPrepare BothAnnual andProject BudgetsServe as UtilityNegotiationsCoordinatorEstablish EnergyEfficiencyRewardsFind Technicaland FinancialResources[Grants/Rebates]CreateEvaluationand ReportingProceduresStandardizeSavings andVerificationProceduresInform and Discuss –CommunicateSource: Texas Energy Managers AssociationEnergy Manager Responsibilities
  • 16. SCHOOLDUDE 16
  • 17. What are your Challenges?TimeMoney People to See it ThroughOVERWHELMED!?!?
  • 18. Energy Management PlanTop 5 Places to Start• Gather Utility Bills• Create Energy Policy• Create Energy Audit Plan• Gain Buy In and Startchanging Behaviors• Create Evaluation and Reporting Procedures
  • 19. • Enter and Track Billing Data• Bill Review[Error Checking‐Missing Bills‐Cost and Use Spikes]• Keep Bills Available???Gather Utility Bills MISSINGHAVE YOU SEEN THIS BILL?Electric BillAge: 6 Months   Shape: 8 x 11 in   Weight: 2 OzPLEASE – INFORMATION NEEDEDLast seen April 28th, 2008 on Debbie’s desk or Dave’s file cabinet in the Main Office. Is allergic to water, fire, and crumpling.If you have any information or have seen Bill, please contact the Facilities Dept. IMMEDIATELY at (555)555‐5555“You don’t know what you don’t know…”
  • 20. What do the Bills Tell You?• What I am spending and using• Helps me establish a baseline• Understand my high and low performing buildingsGather Utility Bills
  • 21. Creating a Viable Energy PolicyAn Energy Policy is a great step to being effective.POLICYREALAUTHORITYEFFECTIVEPROGRAM
  • 22. What the Energy Policy States• Rising Utility and Maintenance Costs are a concern.• A trained employee is needed to manageenergy‐related issues.• The Administration is authorizing theEnergy Manager position.• Certain energy management goals will be obtained.• A plan will be prepared and implemented.• Incentive and reward ideas will be considered
  • 23. Sample Energy Management Policy
  • 24. • Each Building is Different• Individualized Energy Plan• Start with a friendly BuildingBuilding Policies
  • 25. Annual Energy AuditsKnowing what you have and the condition it is in is essential to saving energy.• Inventory Equipment• Develop records of problem areas• Record changes inbuilding use.• Refine list of neededprojects.
  • 26. What are the Catalysts?Preventive MaintenanceFacility UseHuman BehaviorTechnologyUtility Contracts
  • 27. What should you be doing???• Develop relationships with facilities and building staff• Maintaining Equipment essential to your Buildings   through a routine PM program• Establish an Energy Master Plan for replacing inefficient  equipment• Implement Technology that ensures more efficient use of  energy
  • 28. Facility Director• # of Reactive Energy Equipment WOs• # Climate Control WOs• # PM Energy Equipment WOs• Technical IssuesEnergy Manager• Monthly Energy Cost and Use Trends per Building• Monthly Energy Cost and Use Trends by Utility• Energy Action PlanWorking as a Team
  • 29. [Motivation] – Low Cost• Involve building occupants• Make decision makers aware• Train staff• Reward• Provide informationChanging Human Behaviors
  • 30. The Winds of ChangePower of the People!• Sustainability Council:Made up of faculty, staff, and students from different departments.• Internal Energy Competitions• Challenge other schools or even different districts in the same area.• Leverage the community by working with differentgroups to use energy more efficiently.
  • 31. Awards, Awards, Awards!!!
  • 32. Incentives Make a DifferenceFree T-ShirtsPizza PartyCouponsPublicity intheSchoolNewspaper orMagazineMovie Ticketsor PrioritySeating atAthletic Event
  • 33. Education and Awareness:This is How We Do It!‘Two‐pronged’ approach•Tresine Logsdon: •Teaching background•E=USE2 & other curriculum, student energy teams•Britney Thompson: •Engineering background•Energy monitoring, data analysis, other technical areasFayette County Public Schools, Lexington KY•40,000 students•6,200 employees•59 schools + support buildings
  • 34. Successes in Energy ManagementTwo‐year energy savings & avoided costs: $2,168,777FY2009AverageEUIFY2012AverageEUIChange inEUISchools Only 81.96 65.57 -19.99%Schools, Athletic, Support 82.54 69.17 -16.20%Fayette County Public Schools EnergyUtilization Index – Ranking by ChangeBuilding2009 EUI(KBTU/ft2)2012 EUI(KBTU/ft2) ChangeRosa Parks Elementary 88.99 51.27 -42.39%Henry Clay High 130.63 88.33 -32.38%Eastside Tech 84.40 57.66 -31.68%Tates Creek High¹ 113.43 80.97 -28.61%Lafayette High¹ 122.58 93.26 -23.92%Johnson Elementary 72.10 57.66 -20.03%Northern Elementary 103.46 83.13 -19.65%Jessie M. Clark Middle 66.18 53.79 -18.73%Picadome Elementary 79.79 64.91 -18.65%Beaumont Middle 90.67 74.35 -18.00%FY12 Utility CostsElectricity: $6,700,000 Natural Gas: $780,000
  • 35. Education Leads to Understanding Sustainability, Energy & the EnvironmentStudent‐driven, Core Content‐based 8‐step programStep 1: Form an E=USE2 TeamStep 2: Energy Assessment (Secret Energy Audit, Plug LoadSurvey, Light Level Survey, KGHS Energy Inventory)Step 3: Awareness & Education (Light switch/exterior doorstickers, posters, video, patrol Post-Its)Step 4: Design/Implement Sustainability School ImprovementProject; KAW Excellence in Water Education Award;LiveGreen Lexington GamesStep 5: STEM and our Environment (UK College of Education)Step 6: KY NEED Youth Awards for Energy AchievementprogramStep 7: Summary & Wrap Up: School Energy & SustainabilityPlanStep 8: Recognition and Reward ($$$)
  • 36. Sustainability Not just energy, but everything ‘sustainable’ or ‘green’ including•School Gardens•Design & Renovation 101•Pilot High School Bio‐fuels lab•Indoor & Outdoor Air Quality •Bluegrass Youth Sustainability CouncilSustainability Council developed Sustainability Plan in 2011 with four main goals:•Strive to be toxins free•Use natural resources responsibly•Create indoor and outdoor green and healthy spaces•Teach, Learn, Engage, and Celebrate
  • 37. Awareness & Communication•Student energy team patrols•Student produced videos & announcements•Monthly Energy Reports•Faculty Meeting & Staff Presentations•Bi‐annual board reports•Local Ch. 13 Quarterly It’s About Sustainability Program•Online:•Twitter: @EnergyFCPS•Branding program with logo
  • 38. Monthly Energy Reports
  • 39. Awards & Incentives
  • 40. Preventive Maintenance•Possibly the most under‐rated aspect of any energy management program.•Where proper Preventive Maintenance (PM) exists,  the lowest energy costs/sf are normally discovered•With a PM program, maintenance costs morethan Administrators wanted to spend that year, but less than they expected to spend that decade.
  • 41. • HVAC•Replace Air Filters and Belts•Clean Coils•Check and calibrate thermostats/ sensorsPreventive and Proactive Maintenance Measures
  • 42. Refrigeration• Checking temperatures and regulating on  refrigerators and freezers• Inspecting compressors and related componentsBuilding Envelope• Re‐caulk all open cracks of exterior• Check all outside doors for weather seals.• Limit/restrict usage of outside doors where safely possible.• Do not open windows or doors for ventilation ‐ adjust the system.Preventive and Proactive Maintenance Measures
  • 43. Electrical• Inspect Lighting and ballasts• Install and check operation of room occupancy sensors• Turn off computers, printers and copiers at the end of each day• Turn off classroom lights after special events and after cleaning• Removal or payback concerning personal appliancesPreventive and Proactive Maintenance Measures
  • 44. Energy Master PlanningPrimary Purpose of an EMP:To prepare a concise, well‐thought‐out plan for the systematic replacement of the facility’s primary energy consuming equipment.Typically:Equipment replacement projects occur as a result of equipment failure.The Necessary EvilEmergency equipment replacement projects occur as a result of planning failure.
  • 45. Energy Master PlanningThe typical return on investment for energy efficient projects:HVAC Renovation = 5‐7 YearsLighting and Controls = 3‐5 Years*Retro‐Commissioning = 1 YearOperations Changes = 6 Months*Commissioning for Existing Buildings (sometimes referred to as retro‐commissioning) is a systematic process for investigating, analyzing, and optimizing the performance of building systems by improving their operation and maintenance to ensure their continued performance over time. This process helps make the building systems perform interactively to meet the owner’s current facility requirements.The Necessary Evil
  • 46. Use by BuildingReportBill EntryReporting & Benchmarking‐EvaluationUtility Management Software allows you to organize, track, and analyze your Energy bill data.You can see how much you are using per square foot and compare buildings side by side
  • 47. Making it Easier
  • 48. Continuous CommunicationRegular Communication at all levels is necessary to create the best possible energy program.• Visible: It must be seen.• If people don’t see it, it isn’t important.• Relevant: It must meet a need.• Support comes from those who know the WHY.• Responsive: It must support, not hinder.• They work with you when you work with them.
  • 49. Education‐Newsletters!
  • 50. Education‐Not Just Your Website…Social Media!
  • 51. Tools and Resources
  • 52. Appliance Calculator
  • 53. Looking for Other Savings Opportunities“You don’t get anything unless you ask!”• Understand billing structure, evaluate rates, and negotiate with utility companies  when applicable.• Research Rebates and Incentives with Federal, State, Local Government, and Utility Providers.
  • 54. Educational Resourcesfor Energy Conservation
  • 55. Resourcesfor Energy Conservation
  • 56. Educational Resourcesfor Energy Conservation in Kentucky
  • 57. Educational Resourcesfor Energy Conservation in Tennessee
  • 58. Educational Resourcesfor Energy Conservation
  • 59. Resources Available‐management/
  • 60. Newport‐Mesa Facility Support Services Newsletter• Clearinghouse for Educational Facilities ‐‐• www.edfacilities.comENERGY STAR ‐‐• County Public Schools Energy Website•‐data/schooldudeThe Texas Energy Managers Association (TEMA)• of South Carolina Energy Managers (ASCEM)• Fe Public Schools Newsletter•‐content/uploads/downloads/2012/01/Example‐Energy‐Conservation‐Newsletter‐1‐12‐12.pdfAdditional Resources
  • 61. Tyingit allTogetherMotivationValidationEvaluationEducation
  • 62. Action Plan1. Review Existing Energy Management Plan or Create New one2. Begin Fostering Relationship with Facility Manager and Building Staff3. Walk through Buildings and conduct a preliminary energy audit4. Collect Utility Bills and start tracking them to establish a baseline5. Create Evaluation and Reporting Procedures
  • 63. • Find out Cost and Usage –Starts with Bills and Ends with BIlls•Track Data• Track Historical Data to get a Benchmark• Check for billing errors in current bills• Address Human Behaviors and modify them• Look for Savings Opportunities•Implement an  Effective Energy Management Program that focuses on  changing behaviors, leverage technology, and focus on Preventive  Maintenance to reduce energy usage.BronzeSilverGoldBest Practices: An Olympic Approach
  • 64. Client ServicesLifetime Training and Support! Office: 877‐883‐8337Email: support@schooldude.comQuestions? Contact Us!