Integrated information management       for University researchPatricia LiebetrauApril 2012University of Botswana
Research data growthScattered data                 meaningful information                                  corporate knowl...
Key challenges1. Integrated management of research information2. Integrated and visible research output3. Academic self ar...
Key challenges1. Integrated management of research information2. Academic self archiving/deposit3. Integrated and visible ...
Research informationGrant applicationsResearch incomeResearch projectsPublicationsResearchersPostgraduatesFunding bodiesEx...
Research activity informationData  Persons – biographical information and profiles  Publications – including full-text ...
CRISCurrent Research Information Systems (CRIS)     A Current Research Information System,     commonly known as "CRIS", i...
euroCRIShttp://www.eurocris.org
Management Systems
RequirementsHolistic view of research informationGranularity of information  Drill down to level of individualsIntegrated...
Measure University research outputs  Research output statistics  Completed research by year/faculty/discipline  PhDs compl...
Key challenges1. Integrated management of research information2. Integrated and visible research output3. Academic self ar...
Research output made visibleResearch output from academic staff  Academic research papers  Research data sets  Journal ...
Websites and webpagesUB web siteDepartmental web page/ websiteIndividual academic web page /website  All research activit...
Academic web pagesUniversity templateUniversity branding                      = increased Web exposure                    ...
Institutional repository“A university-based institutional repository is a set of services   that a university offers to th...
Important elements of IRsInstitutionally definedScholarly and research purposesCumulative and perpetualOpen and interopera...
Strategic importance of IRsFacilitate access to University wide researchDisseminate and publicise public funded researchFa...
Many levels of repositoriesInstitutional repository  Research output from an individual institutionsNational repository ...
OpenDOARhttp://www.opendoar.org/
Push and pullInformation push  Dissemination – websites, social media tools  Social media for scholarly purposesInformat...
Repositories by Continent
UB published journalsOpen Journal Systems (OJS)Articles linked via metadata to the IROpen access to the full text
Key challenges1. Integrated management of research information2. Integrated and visible research output3. Academic self ar...
Academic self-archivingRemove barriers to depositDeposit once onlyAccredited and non-accredited research outputMotivation
Key challenges1. Integrated management of research information2. Integrated and visible research output3. Academic self ar...
ResourcesHuman resources  New skills  New posts    • Programmer    • Systems administrator    • Metadata librarian    • ...
AdvocacyChampionsTarget audienceMedia optionsCovering the costs
This work was carried out with the aid of a grant from theInternational Development Research Centre, Ottawa, Canada
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Integrated Information Management for Libraries

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Integrated Information Management for Libraries

  1. 1. Integrated information management for University researchPatricia LiebetrauApril 2012University of Botswana
  2. 2. Research data growthScattered data meaningful information corporate knowledge
  3. 3. Key challenges1. Integrated management of research information2. Integrated and visible research output3. Academic self archiving/deposit4. Institutional commitment to IR initiatives
  4. 4. Key challenges1. Integrated management of research information2. Academic self archiving/deposit3. Integrated and visible research output4. Institutional commitment to IR initiatives
  5. 5. Research informationGrant applicationsResearch incomeResearch projectsPublicationsResearchersPostgraduatesFunding bodiesExternal collaborations
  6. 6. Research activity informationData  Persons – biographical information and profiles  Publications – including full-text  Projects – funding, costing, statusSilo information systems on campus  Student  Researchers  Academics  Finance administration  Research Office
  7. 7. CRISCurrent Research Information Systems (CRIS) A Current Research Information System, commonly known as "CRIS", is any information tool dedicated to provide access to and disseminate research information (www.eurocris.org)
  8. 8. euroCRIShttp://www.eurocris.org
  9. 9. Management Systems
  10. 10. RequirementsHolistic view of research informationGranularity of information  Drill down to level of individualsIntegrated information management – input onceUser friendly interface
  11. 11. Measure University research outputs Research output statistics Completed research by year/faculty/discipline PhDs completed Journal articles published Books published Article citation numbers Innovation activities  Commercialisation
  12. 12. Key challenges1. Integrated management of research information2. Integrated and visible research output3. Academic self archiving/deposit4. Institutional commitment to IR initiatives
  13. 13. Research output made visibleResearch output from academic staff  Academic research papers  Research data sets  Journal articles  Conference papers  Research project reports  Policy briefsResearch output from students  Theses and dissertations  Research data sets
  14. 14. Websites and webpagesUB web siteDepartmental web page/ websiteIndividual academic web page /website  All research activities  All research output  Contact informationLibrary websiteUBRISA website
  15. 15. Academic web pagesUniversity templateUniversity branding = increased Web exposure = increased corporate knowledge
  16. 16. Institutional repository“A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.It is most essentially an organisational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organisation and access or distribution.”Clifford A. Lynch. Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age ARL, no. 226 (February 2003): 1-7.
  17. 17. Important elements of IRsInstitutionally definedScholarly and research purposesCumulative and perpetualOpen and interoperable
  18. 18. Strategic importance of IRsFacilitate access to University wide researchDisseminate and publicise public funded researchFacilitate new forms of scholarly communicationMeasure of research outpute-Research
  19. 19. Many levels of repositoriesInstitutional repository  Research output from an individual institutionsNational repository  Research output from several individual institutionsInternational repository  Research output from several national repositories
  20. 20. OpenDOARhttp://www.opendoar.org/
  21. 21. Push and pullInformation push  Dissemination – websites, social media tools  Social media for scholarly purposesInformation pull  OpenDoar
  22. 22. Repositories by Continent
  23. 23. UB published journalsOpen Journal Systems (OJS)Articles linked via metadata to the IROpen access to the full text
  24. 24. Key challenges1. Integrated management of research information2. Integrated and visible research output3. Academic self archiving/deposit4. Institutional commitment to IR initiatives
  25. 25. Academic self-archivingRemove barriers to depositDeposit once onlyAccredited and non-accredited research outputMotivation
  26. 26. Key challenges1. Integrated management of research information2. Integrated and visible research output3. Academic self archiving/deposit4. Institutional commitment to IR initiatives
  27. 27. ResourcesHuman resources  New skills  New posts • Programmer • Systems administrator • Metadata librarian • Scholarly Communications Librarian • Academic Research LibrarianFinancial resources  Upgraded IT infrastructure  Conference attendance
  28. 28. AdvocacyChampionsTarget audienceMedia optionsCovering the costs
  29. 29. This work was carried out with the aid of a grant from theInternational Development Research Centre, Ottawa, Canada
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