Sbf Paperless Democracy (en)
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Sbf Paperless Democracy (en)

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Sbf Paperless Democracy (en) Presentation Transcript

  • 1. Paperless Democracy Simplicissimus Book Farm Rome 13 May 2009
  • 2. Marco Croella CTO Simplicissimus Book Farm Srl www.simplicissimus.it Professional Blog: http://secondome.simplicissimus.it Personal Blog: http://www.secondome.com/blog http://www.linkedin.com/in/marcocroella
  • 3. Paperless Democracy The aims of the project:
    • To supply equipment and applications for the dematerialisation of document flows
    • 4. To simplify document management
    • 5. To demolish the barriers limiting access to IT tools
    Enabling tools:
    • Electronic ink devices – e-ink
  • 6. Document flows in the public sector There are many areas where paper is consumed in the public sector. Two typical examples:
    • Printing and photocopying (production of documents for self-consumption)
    • 7. Council activities, at all levels, requiring instant management of agendas, amendments and approvals (recurrent sharing of documents)
  • 8. E-Ink technology
  • 9. PC vs E-paper PC
    • need for particular skills (keyboard, mouse, file system)
    • 10. tiring for the eyes
    • 11. limited battery autonomy
    • 12. size and weight
    • 13. poor visibility in bright conditions
    E-paper
    • paperlike user interface (pen and paper)
    • 14. easy to read
    • 15. high level of battery autonomy
    • 16. light and compact
    • 17. visibility similar to that of printed paper
  • 18. Take notes on epaper
  • 19. A typical case
    • The municipal council of a medium-small Italian town has 40 councillors.
    • 20. Each council session accounts for €800 of paper. On top of this there are the administrative costs
    • 21. The council meets on average twice a month, for a total of 20-30 sessions a year.
  • 22. Scenarios This model is suitable for application in all public and private sector decision-making assemblies:
    • Councils of public institutions at various levels (local and national)
    • 23. Councils of public sector agencies, both local and national
    • 24. Boards of directors
  • 25. The information flow The decision-making process entails a number of phases:
    • Transmission of the agenda
    • 26. Transmission of the file for each item on the agenda (proposed resolutions, appendices and presentations)
    • 27. Instant drafting of any changes (amendments or additions) to the agenda
    • 28. Instant drafting of amendment proposals
    • 29. Instant drafting of the final version to be put to the vote
    • 30. Instant drafting of any additional documents (agendas and recommendations, etc.)
  • 31. The Paperless solution The solution is based on a custom application implemented on DR1000 hardware (iRex Technologies, Philips group):
    • every councillor at the meeting will be equipped with an e-ink device connected by wifi to the local network
    • 32. secretarial staff administer the local network server
    • 33. the server distributes the agenda and files for each agenda item
    • 34. each councillor interacts with the documents as normal: using a special pen to write on the e-paper
    • 35. each councillor can edit his proposed amendments or additional documents by hand and transmit them to the local server, which immediately sends them out to everyone
  • 36. Example of electronic document flow COUNCILLORS (DR1000) CHAIRMAN (DR1000) SECRETARIAT (Server) 5 1 2 3 4 Simulazione seduta Consiglio Comunale Digitale
  • 37. Contacts Our headquarters are in Loreto, AN, Italy. We also have offices in Milan. Web: http://www.simplicissimus.it Email: [email_address] Antonio Tombolini (CEO): [email_address] Marco Croella (CTO): [email_address]