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  1. 1. Concept Of Organization <ul><li>Organization as entity ( explains the collectivity of people for achieving common objectives ) </li></ul><ul><li>Organization as a group of people </li></ul><ul><li>Organization as structure </li></ul><ul><li>Organization as process </li></ul><ul><li>- Linking Departments </li></ul><ul><li>- Defining authority and responsibility </li></ul><ul><li>- Defining authority relationships </li></ul>Er.Sartaj Singh Bajwa
  2. 2. Organizing <ul><li>It is the process of arranging & allocating work authority & resources to achieve organization goals. </li></ul><ul><li>It involves : </li></ul><ul><li>Identifying tasks to be performed </li></ul><ul><li>Allocating the tasks among members </li></ul><ul><li>Integrating efforts to achieve it objectives </li></ul>Er.Sartaj Singh Bajwa
  3. 3. Characteristics Of Organizing <ul><li>Division of work </li></ul><ul><li>Co-ordination </li></ul><ul><li>Common objectives </li></ul><ul><li>Cooperative relationship </li></ul><ul><li>Well defined authority & responsibility </li></ul>Er.Sartaj Singh Bajwa
  4. 4. Importance of Organizing <ul><li>Helps in administration (for effective managerial control) </li></ul><ul><li>Helps in optimum utilization of technological innovations (helps in adjusting with new and changing situation ) </li></ul><ul><li>Promotes growth and diversification </li></ul><ul><li>Easy coordination </li></ul><ul><li>Encourage initiatives </li></ul><ul><li>Training & development of personnel </li></ul><ul><li>Better human relations </li></ul>Er.Sartaj Singh Bajwa
  5. 5. Factors Affecting Organizing <ul><li>Environment (organization has to adapt with the environment ) </li></ul><ul><li>- monitor environment about the environment </li></ul><ul><li>- increase organization`s ability to plan </li></ul><ul><li>- increase organization`s flexibility to adapt </li></ul><ul><li>Strategy (course of actions through which the organization relates itself with the environment) </li></ul><ul><li>Technology </li></ul><ul><li>Size </li></ul><ul><li>People </li></ul>Er.Sartaj Singh Bajwa
  6. 6. Objectives Of Organizing <ul><li>To help management ( to have a better control of business functions ) </li></ul><ul><li>To increase production ( duties are assigned to the division of labor ) </li></ul><ul><li>Co-operation of employees </li></ul>Er.Sartaj Singh Bajwa
  7. 7. Process Of Organizing <ul><li>Division of work ( job is divided / subdivided into various functions to specialize the individual and their roles ) </li></ul><ul><li>Classification of activities ( like similar activities are grouped together ) </li></ul><ul><li>Appointing suitable persons ( experts are appointed as head of the departments ) </li></ul><ul><li>Delegation of authority ( adequate authority for a job ) </li></ul>Er.Sartaj Singh Bajwa
  8. 8. Types Of Organizations <ul><li>Formal Organizations are those where co-ordinated activities are there among the people so that : </li></ul><ul><ul><li>they are able to communicate with each other </li></ul></ul><ul><ul><li>they are willing to act </li></ul></ul><ul><ul><li>they share a purpose </li></ul></ul><ul><li>Informal organizations refers to the relationship between people not based on the procedure & regulations , but on personal attitudes , culture , taste. </li></ul>Er.Sartaj Singh Bajwa
  9. 9. CONTD. <ul><li>Line organization </li></ul><ul><li>In this authority flows in straight line from top to bottom. </li></ul><ul><li>Every employee is accountable to one supervisor i.e there is unity of command </li></ul>Er.Sartaj Singh Bajwa
  10. 10. <ul><li>Staff organization </li></ul><ul><li>- In this all activities in the company are grouped together according to certain functions like prod. , marketing etc </li></ul><ul><li>- Each function is put under the charge of a specialist as the executive himself cannot perform all of them </li></ul><ul><li>- These specialists can only recommend but have no right to enforce their preference on other departments </li></ul><ul><li>- In this an employee reports to more than one supervisor </li></ul>Er.Sartaj Singh Bajwa
  11. 11. MATRIX ORG.CHART Er.Sartaj Singh Bajwa
  12. 12. Span Of Management <ul><li>The number of subordinates reporting directly to a given manager is known as span of management </li></ul><ul><li>Also known as span of supervision or span of control </li></ul><ul><li>Classical thinkers has suggested that generally there should be three to eight subordinates under one supervisor for ideal span of management </li></ul><ul><li>Span of management depends also upon the levels of the management </li></ul><ul><li>As we go down the hierarchy in an organization the number of subordinates increases </li></ul>Er.Sartaj Singh Bajwa
  13. 13. Types Of Span Of Management <ul><li>Wider Span of supervision also known as flat organizations implies few levels of supervision </li></ul><ul><li>- In this type supervisor controls his subordinates directly </li></ul><ul><li>- This type of span is favored where workers are competent and trained </li></ul><ul><li>- Cost of supervision is less in this type of span </li></ul><ul><li>Narrow Span of supervision implies tall or vertical organization </li></ul><ul><li>- In this type many levels & more supervisors are required to perform the supervision </li></ul><ul><li>- Efficiency of supervision is more in this case but the cost of supervision is high as compared to the wider span </li></ul>Er.Sartaj Singh Bajwa
  14. 14. Factors Affecting Span Of Management <ul><li>Capacity of the superior(in decision making leadership) </li></ul><ul><li>Capacity of the subordinates (in terms of efficiency & training) </li></ul><ul><li>Nature of work (similar work or different types of work) </li></ul><ul><li>Degree of decentralization ( higher the degree of decentralization higher is the span of management ) </li></ul><ul><li>Degree of planning ( higher is the degree of planning wider will be the span of management ) </li></ul><ul><li>Communication techniques ( face to face is effective and will lead to greater span of management as compared to communication through electronic means ) </li></ul><ul><li>Use of staff assistance </li></ul><ul><li>Supervision from others </li></ul>Er.Sartaj Singh Bajwa