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    Organizing Organizing Presentation Transcript

    • Concept Of Organization
      • Organization as entity ( explains the collectivity of people for achieving common objectives )
      • Organization as a group of people
      • Organization as structure
      • Organization as process
      • - Linking Departments
      • - Defining authority and responsibility
      • - Defining authority relationships
      Er.Sartaj Singh Bajwa
    • Organizing
      • It is the process of arranging & allocating work authority & resources to achieve organization goals.
      • It involves :
      • Identifying tasks to be performed
      • Allocating the tasks among members
      • Integrating efforts to achieve it objectives
      Er.Sartaj Singh Bajwa
    • Characteristics Of Organizing
      • Division of work
      • Co-ordination
      • Common objectives
      • Cooperative relationship
      • Well defined authority & responsibility
      Er.Sartaj Singh Bajwa
    • Importance of Organizing
      • Helps in administration (for effective managerial control)
      • Helps in optimum utilization of technological innovations (helps in adjusting with new and changing situation )
      • Promotes growth and diversification
      • Easy coordination
      • Encourage initiatives
      • Training & development of personnel
      • Better human relations
      Er.Sartaj Singh Bajwa
    • Factors Affecting Organizing
      • Environment (organization has to adapt with the environment )
      • - monitor environment about the environment
      • - increase organization`s ability to plan
      • - increase organization`s flexibility to adapt
      • Strategy (course of actions through which the organization relates itself with the environment)
      • Technology
      • Size
      • People
      Er.Sartaj Singh Bajwa
    • Objectives Of Organizing
      • To help management ( to have a better control of business functions )
      • To increase production ( duties are assigned to the division of labor )
      • Co-operation of employees
      Er.Sartaj Singh Bajwa
    • Process Of Organizing
      • Division of work ( job is divided / subdivided into various functions to specialize the individual and their roles )
      • Classification of activities ( like similar activities are grouped together )
      • Appointing suitable persons ( experts are appointed as head of the departments )
      • Delegation of authority ( adequate authority for a job )
      Er.Sartaj Singh Bajwa
    • Types Of Organizations
      • Formal Organizations are those where co-ordinated activities are there among the people so that :
        • they are able to communicate with each other
        • they are willing to act
        • they share a purpose
      • Informal organizations refers to the relationship between people not based on the procedure & regulations , but on personal attitudes , culture , taste.
      Er.Sartaj Singh Bajwa
    • CONTD.
      • Line organization
      • In this authority flows in straight line from top to bottom.
      • Every employee is accountable to one supervisor i.e there is unity of command
      Er.Sartaj Singh Bajwa
      • Staff organization
      • - In this all activities in the company are grouped together according to certain functions like prod. , marketing etc
      • - Each function is put under the charge of a specialist as the executive himself cannot perform all of them
      • - These specialists can only recommend but have no right to enforce their preference on other departments
      • - In this an employee reports to more than one supervisor
      Er.Sartaj Singh Bajwa
    • MATRIX ORG.CHART Er.Sartaj Singh Bajwa
    • Span Of Management
      • The number of subordinates reporting directly to a given manager is known as span of management
      • Also known as span of supervision or span of control
      • Classical thinkers has suggested that generally there should be three to eight subordinates under one supervisor for ideal span of management
      • Span of management depends also upon the levels of the management
      • As we go down the hierarchy in an organization the number of subordinates increases
      Er.Sartaj Singh Bajwa
    • Types Of Span Of Management
      • Wider Span of supervision also known as flat organizations implies few levels of supervision
      • - In this type supervisor controls his subordinates directly
      • - This type of span is favored where workers are competent and trained
      • - Cost of supervision is less in this type of span
      • Narrow Span of supervision implies tall or vertical organization
      • - In this type many levels & more supervisors are required to perform the supervision
      • - Efficiency of supervision is more in this case but the cost of supervision is high as compared to the wider span
      Er.Sartaj Singh Bajwa
    • Factors Affecting Span Of Management
      • Capacity of the superior(in decision making leadership)
      • Capacity of the subordinates (in terms of efficiency & training)
      • Nature of work (similar work or different types of work)
      • Degree of decentralization ( higher the degree of decentralization higher is the span of management )
      • Degree of planning ( higher is the degree of planning wider will be the span of management )
      • Communication techniques ( face to face is effective and will lead to greater span of management as compared to communication through electronic means )
      • Use of staff assistance
      • Supervision from others
      Er.Sartaj Singh Bajwa