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Organizing

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  • 1. Concept Of Organization
    • Organization as entity ( explains the collectivity of people for achieving common objectives )
    • Organization as a group of people
    • Organization as structure
    • Organization as process
    • - Linking Departments
    • - Defining authority and responsibility
    • - Defining authority relationships
    Er.Sartaj Singh Bajwa
  • 2. Organizing
    • It is the process of arranging & allocating work authority & resources to achieve organization goals.
    • It involves :
    • Identifying tasks to be performed
    • Allocating the tasks among members
    • Integrating efforts to achieve it objectives
    Er.Sartaj Singh Bajwa
  • 3. Characteristics Of Organizing
    • Division of work
    • Co-ordination
    • Common objectives
    • Cooperative relationship
    • Well defined authority & responsibility
    Er.Sartaj Singh Bajwa
  • 4. Importance of Organizing
    • Helps in administration (for effective managerial control)
    • Helps in optimum utilization of technological innovations (helps in adjusting with new and changing situation )
    • Promotes growth and diversification
    • Easy coordination
    • Encourage initiatives
    • Training & development of personnel
    • Better human relations
    Er.Sartaj Singh Bajwa
  • 5. Factors Affecting Organizing
    • Environment (organization has to adapt with the environment )
    • - monitor environment about the environment
    • - increase organization`s ability to plan
    • - increase organization`s flexibility to adapt
    • Strategy (course of actions through which the organization relates itself with the environment)
    • Technology
    • Size
    • People
    Er.Sartaj Singh Bajwa
  • 6. Objectives Of Organizing
    • To help management ( to have a better control of business functions )
    • To increase production ( duties are assigned to the division of labor )
    • Co-operation of employees
    Er.Sartaj Singh Bajwa
  • 7. Process Of Organizing
    • Division of work ( job is divided / subdivided into various functions to specialize the individual and their roles )
    • Classification of activities ( like similar activities are grouped together )
    • Appointing suitable persons ( experts are appointed as head of the departments )
    • Delegation of authority ( adequate authority for a job )
    Er.Sartaj Singh Bajwa
  • 8. Types Of Organizations
    • Formal Organizations are those where co-ordinated activities are there among the people so that :
      • they are able to communicate with each other
      • they are willing to act
      • they share a purpose
    • Informal organizations refers to the relationship between people not based on the procedure & regulations , but on personal attitudes , culture , taste.
    Er.Sartaj Singh Bajwa
  • 9. CONTD.
    • Line organization
    • In this authority flows in straight line from top to bottom.
    • Every employee is accountable to one supervisor i.e there is unity of command
    Er.Sartaj Singh Bajwa
  • 10.
    • Staff organization
    • - In this all activities in the company are grouped together according to certain functions like prod. , marketing etc
    • - Each function is put under the charge of a specialist as the executive himself cannot perform all of them
    • - These specialists can only recommend but have no right to enforce their preference on other departments
    • - In this an employee reports to more than one supervisor
    Er.Sartaj Singh Bajwa
  • 11. MATRIX ORG.CHART Er.Sartaj Singh Bajwa
  • 12. Span Of Management
    • The number of subordinates reporting directly to a given manager is known as span of management
    • Also known as span of supervision or span of control
    • Classical thinkers has suggested that generally there should be three to eight subordinates under one supervisor for ideal span of management
    • Span of management depends also upon the levels of the management
    • As we go down the hierarchy in an organization the number of subordinates increases
    Er.Sartaj Singh Bajwa
  • 13. Types Of Span Of Management
    • Wider Span of supervision also known as flat organizations implies few levels of supervision
    • - In this type supervisor controls his subordinates directly
    • - This type of span is favored where workers are competent and trained
    • - Cost of supervision is less in this type of span
    • Narrow Span of supervision implies tall or vertical organization
    • - In this type many levels & more supervisors are required to perform the supervision
    • - Efficiency of supervision is more in this case but the cost of supervision is high as compared to the wider span
    Er.Sartaj Singh Bajwa
  • 14. Factors Affecting Span Of Management
    • Capacity of the superior(in decision making leadership)
    • Capacity of the subordinates (in terms of efficiency & training)
    • Nature of work (similar work or different types of work)
    • Degree of decentralization ( higher the degree of decentralization higher is the span of management )
    • Degree of planning ( higher is the degree of planning wider will be the span of management )
    • Communication techniques ( face to face is effective and will lead to greater span of management as compared to communication through electronic means )
    • Use of staff assistance
    • Supervision from others
    Er.Sartaj Singh Bajwa

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