How to make effective presentation

Designing Effective “PowerPoint Presentations” By: Satyajeet Singh [email_address]

Designing Effective PowerPoint Presentation Simple Consistent Clear Big Progressive Summary

Make It Big

Make it Big (Text)
This is Arial 12
This is Arial 18
This is Arial 24
This is Arial 32
This is Arial 36
This is Arial 44

Make it Big (Text)
This is Arial 12
This is Arial 18
This is Arial 24
This is Arial 32
This is Arial 36
This is Arial 44
Too Small

Make It Big (How to Estimate)
Look at it from 2 metres away
2 m

Keep It Simple

Keep It Simple (Text)
T o o m a n y c o l o u r s
Too Many Fonts and Styles
The 6 x 7 rule
No more than 6 lines per slide
No more than 7 words per line

Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.)
Too detailed !

A process
involving people, procedures & tools
for solutions
to problems in learning
(HMRS 5th ed.)
Instructional Technology: Much Simpler

Falling Leaves Observed Too detailed ! 3,045,654 9,532,111 12,234,123 December 6,678,125 478,023 5,864,034 November 5,596,096 9,945,890 2,608,096 October 9,950,498 18,923,239 4,032,045 September 17,230,095 18,107,110 8,674,234 August 18,885,786 15,347,934 8,890,345 July 4,123,656 678,095 16,184,345 June 14,856,456 10,345,394 8,036,897 May 7,940,096 10,870,954 16,098,897 April 16,034,786 6,567,123 17,234,778 March 16,128,234 12,345,567 1,078,456 February 3,034,564 14,123,654 11,532,234 January Goa Mumbai Delhi

Falling Leaves in Millions Much Simpler 3 9 12 December 6 0 5 November 5 9 2 October 9 18 4 September 17 18 8 August 18 15 8 July 4 0 16 June 14 10 8 May 7 10 16 April 16 6 17 March 16 12 1 February 3 14 11 January Goa Mumbai Delhi In 10 6

Falling Leaves Too detailed !

Falling Leaves Much Simpler

Keep It Simple (Picture)
Art work may distract your audience
Artistry does not substitute for content

Keep It Simple (Sound)
Sound effects may distract too
Use sound only when necessary

Keep It Simple (Transition)
This transition is annoying, not enhancing
"Appear" and "Disappear" are better

Keep It Simple (Animation) 2 m Too distracting !

Keep It Simple (Animation) Simple & to the point 2 m

Make It Clear

Make It Clear (Capitalisation)
ALL CAPITAL LETTERS ARE DIFFICULT TO READ
Upper and lower case letters are easier

Sanserif Z
Serif Z
Make It Clear (Fonts) busy clear

Serif fonts are difficult to read on screen
Sanserif fonts are clearer
Italics are difficult to read on screen
Normal or bold fonts are clearer
Underlines may signify hyperlinks
Instead, use colours to emphasise
Make It Clear (Fonts)

Make It Clear (Numbers)
Use numbers for lists with sequence
For example:
How to put an elephant into a fridge?
1. Open the door of the fridge
2. Put the elephant in
3. Close the door

Make It Clear (Numbers)
How to put a giraffe into a fridge?
1. Open the door of the fridge
2. Take out the elephant
3. Put the giraffe in
4. Close the door

Make It Clear (Bullets)
Use bullets to show a list without
Priority
Sequence
Hierarchy, …..

Make It Clear (Colours)
Use contrasting colours
Light on dark vs dark on light
Use complementary colours

Make It Clear (Contrast)
low contrast high contrast

This is light on dark

This is dark on light

Make It Clear (Complement)
These colours do not complement

Make It Clear (Complement)
These colours complement

Make It Clear (Size)
Size implies importance

Make It Clear (Focal Points)
Focal points direct attention

Be Progressive

Types of Instructional Tools Complexity of Interactions Mode of Instruction Individual Pair Group Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Too many in one go!

Types of Instructional Tools Complexity of Interactions Mode of Instruction Individual Pair Group Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Progressive & thus focused

Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Too many & not focused

Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Progressive & thus focused

Be Consistent

Be Consistent
Differences draw attention
Differences may imply importance
Use surprises to attract not distract

Be Consistent
This tick draws attention

Be Consistent
These differences distract!

Be Consistent
This implies importance

Be Consistent
Confusing differences!

Be Consistent
This surprise attracts

Be Consistent
These distract!

In Summary
Big
Simple
Clear
Progressive
Consistent

Some Final Words

When Creating
Text to support the communication
Pictures to simplify complex concepts
Animations for complex relationships
Visuals to support, not to distract
Sounds only when absolutely necessary
Think about the people in the back of the room when creating slides

When Presenting
Speak loudly and clearly with fluctuation
Direct your words to all aspects of the room
Maintain eye contact with your audience
Ask questions of your audience
(if applicable)
Don’t read the slides word-for-word, use them for reference

Closing Remarks
Practice your presentation before a neutral audience
Ask for feedback
Be particular about the time allotted for presentation
Leave time for questions

Thank You !

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How to make effective presentation

by Satyajeet Singh on Nov 08, 2006

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