NIST A premier engineering institute of south Orissa since 1996. Since its inception it caters Bachelor in Engineering , Master in Engineering, Master in Computer Application, Master in Business Administration and Post Graduate Diploma in Management.
This Help System is designed to help you work with NTCS Library Management System Package. However, the Help will give you a good idea of what the software can do other than what you already have. The Library mainly consist of these parts.
Book reservation: An alias for Book Demand. If a book is not in library at present, i.e. issued to some one; this book can be reserved in advance by another user.
Book review: If a user wants he can place some comments about a book so that other users can be benefited.
Book transaction: User transaction including Add, Update, Withdraw for repair, lost, etc. of a book.
Book: Each copy of a title is represented as a book. A book is the basic unit for a user transaction. Each book is uniquely identified by its Index Number.
Copy Number: Each book is associated with a copy number. It represents the serial number of a book under its title. For example, if there are two books of same title then copy number of one book is 1 and the copy number of the other is 2.
Borrower: For a particular time, any library user to whom a book is issued and hasn’t been returned, is a borrower for that time.
Extending loan of a book: Reissue of a book by the user.
Issue type: The books are issued in three ways such as Reference , Text or General. The number of days a book can be issued depends on type of the issue.
Issue policy: It specifies the number of text and general books that can be issued to a user depending on the user category
Keywords: These are some important references to a book which helps in searching the book in library. E.g. client/server, java, networking, etc.
Library User: The students, staff and faculty members can be library users. Besides them the hostel book banks are also treated as users to the system.
New book requisition: If a library user finds a title information which is not in library, he can place the details of the book into the system.
Subject: The library books are categorized under different subjects , such as Physics, Chemistry, Electronics, etc. Each subject is uniquely identified by a Subject ID.
Subject Last Number: Associated with a subject. Represents the number of titles available under the subject. On addition of a title under the subject, it is incremented.
Subject Serial Number: Associated with a title. This represents the serial number of the title under its subject.
Title: A title represents a particular book name. There may be a number of books (copies) for a particular title. Each title is uniquely identified by a Title ID.
Topic: A alias for sub title, i.e. under each subject there are a number of topics, like under Physics subject the various topics are Kinematics, Dynamics, Optics, etc. A Topic ID uniquely identifies each topic.
User Category: The library users are categorized into three categories such as: Student, Staff and Faculty
User transaction: Issue, Reissue and Return process of a book.
This form is used to issue, reissue and return books to a library user.
To do any transaction a valid library user ID has to be entered. After entering a valid ID, the details of book issued/reissued to the user will be shown on the grid.
To Issue a book, enter the index number of the book in the text box displayed on the frame "Issue Book", after which the current status of the book will be shown. If this is a valid book to issue then click Issue button to finish the transaction. If already max. allotted books are issued, then the frame will be disabled.
To Reissue a book, select a book shown on the grid and then click Reissue button to finish the transaction.
To Return a book, select a book shown on the grid and then click Return button to finish the transaction.
This form is used to return books using book index number.
Enter the index number of the book in the text box 'Index N um'. Then press enter. It will display the information about the book such as Name, User ID of the user and Title, Issue Date, Due Date of the book.
Press the ' R eturn' button to return the book into the library.
The list box 'List of books returned' shows the index number of books which are returned into the library with in the current session. If you want to get the information about the return book in ‘List of books returned’ then Double Click on the Index Number.
If the book is not issued or reissued to any Library User then after entering the Index Number It will Display a Message Box ‘The Book is not Issued or Reissued’.
This form is used for Book Transaction report From a particular Date To a particular Date. Book Transaction Report mainly shows the number of books Issued, Returned and number of New Books added in that selected range of dates.
By default it shows the Book Transaction of Current Date. The From Date and To Date can be changed as per the requirement.
This form is used for a report based on New Books which are added to the Library in a particular Date range. By default it shows the report of last 10 days. The From Date and To Date can be changed to see the list of new books in the data range.
This form is used for a report of ‘List of Titles’ based on a Topic corresponding to a particular Subject. This report can be used to show List of Titles of a particular Topic or List of Titles of the entire Topics.
The report can be short by Title or Author by selecting the ‘Order by’ combo.
This form is used to show a report of List of Books based on a Topic corresponding to a particular Subject. This report can be used to show List of Books of a particular Topic or List of Books of all Topics.
For a particular time, any library user to whom a book is issued and he has not returned the book after the due date, he is the defaulter for the library. This form is used to show defaulters as per the option chosen.
All Users: Show the list of all the Defaulters including all the Students and Staffs.
All Students: Show the list of student who are Defaulters.
All Staff: Show the list of all Staffs who are Defaulters.
By User ID: This option shows the details of the Defaulter whose UserID is given in the text box.
By Student Batch: Show all the Defaulters of a particular Batch by selecting the batch from the combo box.