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# Lo T5 M7

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### Transcript

• 1. Topic 5: Utilising business computing skills
Module 7: Graphs, charts and spreadsheets.
• 2. Introduction to graphs and charts:
For presentations and statistics
Used to highlight, explain or summarise all kinds of data.
In:
Documents
Reports
Articles
Presentations
Slide shows
Terminology:
Diagram
Graph
Chart
Templates
• 3. Diagrams:
Line drawing showing something’s structure in a simplified format:
Organogram:
• 4. Hierarchy:
• 5. List:
• 6. Cycle:
• 7. Relationship:
• 8. Matrix:
• 9. Pyramid:
• 10. How do I add a diagram?
In MS PowerPoint:
When opening a new slide show, there will be an icon on the page. When clicking on the icon, it will open a window with different diagrams.
(VISTA) On the Insert toolbar an option appears: SmartArt. When clicking on the icon, it will open a window with different diagrams.
(Windows 2000)
• 11. In MS Word:
(VISTA) On the Insert toolbar an option appears: SmartArt. When clicking on the icon, it will open a window with different diagrams.
(Windows 2000)
In MS Excel:
(VISTA) On the Insert toolbar an option appears: SmartArt. When clicking on the icon, it will open a window with different diagrams.
(Windows 2000)
• 12. Graph:
Special diagram:
Shows relationship between two or more viable amounts or quantities.
These quantities are represented on a pair of axes:
Horizontal X axis
Vertical Y axis
They intersect each other at right angles of 90◦
Used regularly used in:
Mathematics
Economics
Finance
Marketing
Medical science
Engineering
Other technical fields
• 13. Process:
• 14. Kinds of graphs:
Stacked Line:
Y
A
X
I
s
X axis
Shows trend of each value’s contribution over time or categories or percentages.
• 15. Line Graph:
Shows trend over time or categories: speed, hours, profit, months, population, years, temperatures, days, depreciation in rand value, years.
Y
A
X
I
s
X axis
• 16. Line graph with markers:
Displays markers at each data value.
Y
A
X
I
s
X axis
• 17. Clustered Column:
Or Bar graph. Compares values across categories in separate columns.
Y
A
X
I
s
X axis
• 18. Bar:
Compares values across categories. Also stacked bar graphs and percentage stacked bar graphs.
Y
A
X
I
s
X axis
• 19. Area graph:
Based on the line graph, shows magnitude (extend) of change over time.
Y
A
X
I
s
X axis
• 20. Stock:
Y
A
X
I
s
X axis
• 21. Stacked column graph:
Compares contribution of each value to a total across categories.
Y
A
X
I
s
X axis
• 22. Percentage stacked column:
Compares percentage each value contributes to a total across categories:
Y
A
X
I
s
X axis
• 23. Exploded pie:
Emphasised individual values.
Y
A
X
I
s
X axis
• 24. Scatter plot:Compares pairs of values.
Y
A
X
I
s
X axis
• 25. Another Scatter:
Y
A
X
I
s
X axis
• 26. How do I add a graph?
In MS PowerPoint:
When opening a new slide show, there will be an chart icon on the page. When clicking on the icon, it will open a window with different diagrams.
(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams.
(Windows 2000)
• 27. In MS Word:
(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams.
(Windows 2000)
In MS Excel:
(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams.
(Windows 2000)
• 28. Chart:
A sheet of information:
Text
Graphics
Presented in the form of a:
diagram
Graph
Large table
• 30. 3 D Pie:
Displays contribution of each value of a single data series to a total value. Data is displayed as a percentage of the whole.
• 31. Doughnut:
Can contain multiple data series as part of a whole.
• 33. How do I add a chart?
In MS PowerPoint:
When opening a new slide show, there will be an chart icon on the page. When clicking on the icon, it will open a window with different diagrams.
(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams.
(Windows 2000)
• 34. In MS Word:
(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams.
(Windows 2000)
In MS Excel:
(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams.
(Windows 2000)
• 35. Templates:
On every MS Office program there are different templates that are available without having to go on the internet.
You can also create your own template for future use. This is very useful if you know that you write the same type of document frequently. For instance: Meeting minutes.
• 36. Online Templates:
Different types of online templates:
Organisation charts
Problem analysis chart
Cost analysis chart
Revenue trend chart
Enterprise planning diagram
Project flowchart
Industry:
Manufacturing output chart
Production errors chart
Run chart(print runs of books)
Control chart
Troubleshooting diagram
Computing:
WAN (wide area network) design
Site planning guideline
Technical overview diagram
Medical and health:
Fitness progress chart for men or woman
Blood sugar chart
Baby growth chart
Other:
Family tree chart
Cause and effect diagram
Some are named after their shape:
Pyramid diagram
Tree diagram
Relationship diagram
Cycle diagram
Matrix diagram
List diagram
Hierarchy diagram
Process diagram
Rack diagram
Channel diagram
Segment diagram
• 37. How do I open a template?
In MS PowerPoint:
When opening a new slide show, there will be a page opening. You can choose a format for your presentation.
(VISTA) On the Home toolbar an option appears: Layout. When clicking on the icon, it will open a window with different layouts for your presentation.
(Windows 2000)
• 38. In MS Word:
(VISTA) On the Main toolbar, click on home, new. A new page opens and templates appear.
(Windows 2000) On the Main toolbar, click on file, home, new. A new page opens and templates appear.
In MS Excel:
(VISTA) On the Main toolbar, click on home, new. A new page opens and templates appear.
(Windows 2000) On the Main toolbar, click on file, home, new. A new page opens and templates appear.