Topic 5: Utilising business computing skills<br />Module 7: Graphs, charts and spreadsheets.<br />
Introduction to graphs and charts:<br />For presentations and statistics<br />Used to highlight, explain or summarise all ...
Diagrams:<br />Line drawing showing something’s structure in a simplified format:<br />Organogram:<br />
Hierarchy:<br />
List:<br />
Cycle:<br />
Relationship:<br />
Matrix:<br />
Pyramid:<br />
How do I add a diagram?<br />In MS PowerPoint:<br />When opening a new slide show, there will be an icon on the page. When...
In MS Word:<br />(VISTA) On the Insert toolbar an option appears: SmartArt. When clicking on the icon, it will open a wind...
Graph:<br />Special diagram:<br />Shows relationship between two or more viable amounts or quantities.<br />These quantiti...
Process:<br />
Kinds of graphs:<br />Stacked Line:<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />Shows trend of each value’s contr...
Line Graph:<br />Shows trend over time or categories: speed, hours, profit, months, population, years, temperatures, days,...
Line graph with markers:<br />Displays markers at each data value.<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
Clustered Column:<br />Or Bar graph. Compares values across categories in separate columns.<br />Y <br />A<br />X<br />I<b...
Bar:<br />Compares values across categories. Also stacked bar graphs and percentage stacked bar graphs.<br />Y <br />A<br ...
Area graph:<br />Based on the line graph, shows magnitude (extend) of change over time.<br />Y <br />A<br />X<br />I<br />...
Stock:<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
Stacked column graph:<br />Compares contribution of each value to a total across categories.<br />Y <br />A<br />X<br />I<...
Percentage stacked column:<br />Compares percentage each value contributes to a total across categories:<br />Y <br />A<br...
Exploded pie:<br />Emphasised individual values.<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
Scatter plot:Compares pairs of values.<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
Another Scatter: <br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
How do I add a graph?<br />In MS PowerPoint:<br />When opening a new slide show, there will be an chart icon on the page. ...
In MS Word:<br />(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window ...
Chart:<br />A sheet of information:<br />Text<br />Graphics <br />Presented in the form of a:<br /> diagram<br />Graph<br ...
Spreadsheet:<br />
3 D Pie:<br />Displays contribution of each value of a single data series to a total value. Data is displayed as a percent...
Doughnut:<br />Can contain multiple data series as part of a whole. <br />
Radar:<br />
How do I add a chart?<br />In MS PowerPoint:<br />When opening a new slide show, there will be an chart icon on the page. ...
In MS Word:<br />(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window ...
Templates:<br />On every MS Office program there are different templates that are available without having to go on the in...
Online Templates:<br />Different types of online templates:<br />Business and finance:<br />Organisation charts<br />Probl...
How do I open a template?<br />In MS PowerPoint:<br />When opening a new slide show, there will be a page opening. You can...
In MS Word:<br />(VISTA) On the Main toolbar, click on home, new. A new page opens and templates appear.<br />(Windows 200...
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Lo T5 M7

  1. 1. Topic 5: Utilising business computing skills<br />Module 7: Graphs, charts and spreadsheets.<br />
  2. 2. Introduction to graphs and charts:<br />For presentations and statistics<br />Used to highlight, explain or summarise all kinds of data.<br />In:<br />Documents<br />Reports<br />Articles<br />Presentations<br />Slide shows<br />Terminology:<br />Diagram<br />Graph<br />Chart<br />Templates<br />
  3. 3. Diagrams:<br />Line drawing showing something’s structure in a simplified format:<br />Organogram:<br />
  4. 4. Hierarchy:<br />
  5. 5. List:<br />
  6. 6. Cycle:<br />
  7. 7. Relationship:<br />
  8. 8. Matrix:<br />
  9. 9. Pyramid:<br />
  10. 10. How do I add a diagram?<br />In MS PowerPoint:<br />When opening a new slide show, there will be an icon on the page. When clicking on the icon, it will open a window with different diagrams.<br />(VISTA) On the Insert toolbar an option appears: SmartArt. When clicking on the icon, it will open a window with different diagrams. <br />(Windows 2000) <br />
  11. 11. In MS Word:<br />(VISTA) On the Insert toolbar an option appears: SmartArt. When clicking on the icon, it will open a window with different diagrams.<br />(Windows 2000) <br />In MS Excel:<br />(VISTA) On the Insert toolbar an option appears: SmartArt. When clicking on the icon, it will open a window with different diagrams.<br />(Windows 2000) <br />
  12. 12. Graph:<br />Special diagram:<br />Shows relationship between two or more viable amounts or quantities.<br />These quantities are represented on a pair of axes:<br />Horizontal X axis<br />Vertical Y axis<br />They intersect each other at right angles of 90◦<br />Used regularly used in:<br />Mathematics<br />Economics<br />Finance<br />Marketing<br />Medical science<br />Engineering<br />Other technical fields<br />
  13. 13. Process:<br />
  14. 14. Kinds of graphs:<br />Stacked Line:<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />Shows trend of each value’s contribution over time or categories or percentages.<br />
  15. 15. Line Graph:<br />Shows trend over time or categories: speed, hours, profit, months, population, years, temperatures, days, depreciation in rand value, years.<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
  16. 16. Line graph with markers:<br />Displays markers at each data value.<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
  17. 17. Clustered Column:<br />Or Bar graph. Compares values across categories in separate columns.<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
  18. 18. Bar:<br />Compares values across categories. Also stacked bar graphs and percentage stacked bar graphs.<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
  19. 19. Area graph:<br />Based on the line graph, shows magnitude (extend) of change over time.<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
  20. 20. Stock:<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
  21. 21. Stacked column graph:<br />Compares contribution of each value to a total across categories.<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
  22. 22. Percentage stacked column:<br />Compares percentage each value contributes to a total across categories:<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
  23. 23. Exploded pie:<br />Emphasised individual values.<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
  24. 24. Scatter plot:Compares pairs of values.<br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
  25. 25. Another Scatter: <br />Y <br />A<br />X<br />I<br />s<br />X axis<br />
  26. 26. How do I add a graph?<br />In MS PowerPoint:<br />When opening a new slide show, there will be an chart icon on the page. When clicking on the icon, it will open a window with different diagrams.<br />(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams. <br />(Windows 2000) <br />
  27. 27. In MS Word:<br />(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams.<br />(Windows 2000) <br />In MS Excel:<br />(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams.<br />(Windows 2000) <br />
  28. 28. Chart:<br />A sheet of information:<br />Text<br />Graphics <br />Presented in the form of a:<br /> diagram<br />Graph<br />Large table<br />
  29. 29. Spreadsheet:<br />
  30. 30. 3 D Pie:<br />Displays contribution of each value of a single data series to a total value. Data is displayed as a percentage of the whole.<br />
  31. 31. Doughnut:<br />Can contain multiple data series as part of a whole. <br />
  32. 32. Radar:<br />
  33. 33. How do I add a chart?<br />In MS PowerPoint:<br />When opening a new slide show, there will be an chart icon on the page. When clicking on the icon, it will open a window with different diagrams.<br />(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams. <br />(Windows 2000) <br />
  34. 34. In MS Word:<br />(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams.<br />(Windows 2000) <br />In MS Excel:<br />(VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams.<br />(Windows 2000) <br />
  35. 35. Templates:<br />On every MS Office program there are different templates that are available without having to go on the internet. <br />You can also create your own template for future use. This is very useful if you know that you write the same type of document frequently. For instance: Meeting minutes.<br />
  36. 36. Online Templates:<br />Different types of online templates:<br />Business and finance:<br />Organisation charts<br />Problem analysis chart<br />Cost analysis chart<br />Revenue trend chart<br />Enterprise planning diagram<br />Project flowchart<br />Industry:<br />Manufacturing output chart<br />Production errors chart<br />Run chart(print runs of books)<br />Control chart<br />Troubleshooting diagram<br />Computing:<br />WAN (wide area network) design<br />Site planning guideline<br />Technical overview diagram<br />Medical and health:<br />Fitness progress chart for men or woman<br />Blood sugar chart<br />Baby growth chart<br />Other:<br />Family tree chart<br />Cause and effect diagram<br />Some are named after their shape:<br />Pyramid diagram<br />Tree diagram<br />Relationship diagram<br />Cycle diagram<br />Matrix diagram<br />List diagram<br />Hierarchy diagram<br />Process diagram<br />Rack diagram<br />Channel diagram<br />Segment diagram<br />
  37. 37. How do I open a template?<br />In MS PowerPoint:<br />When opening a new slide show, there will be a page opening. You can choose a format for your presentation.<br />(VISTA) On the Home toolbar an option appears: Layout. When clicking on the icon, it will open a window with different layouts for your presentation. <br />(Windows 2000) <br />
  38. 38. In MS Word:<br />(VISTA) On the Main toolbar, click on home, new. A new page opens and templates appear.<br />(Windows 2000) On the Main toolbar, click on file, home, new. A new page opens and templates appear.<br />In MS Excel:<br />(VISTA) On the Main toolbar, click on home, new. A new page opens and templates appear.<br />(Windows 2000) On the Main toolbar, click on file, home, new. A new page opens and templates appear.<br />

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