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  1. 1. OH&S Policies and Procedures Emerge, Be Seen, Be Known.
  2. 2. WelcomeWhat we will be covering. Induction Process Current Safety Procedures Equipment Safety Checks Designated Safety Representative Existing and Potential Hazards in Studio How to control these Hazards Procedure for Reporting Risks and Incidents
  3. 3. Welcome SYROMs Meeting and Consultative process Procedure for Emergencies Responsibilities (Employer and Employee) Common Hazard Signs and Symbols Resources OH&S (National Policies)
  4. 4. Induction Process1. Overview of housekeeping  Meal breaks & eating zones  Smoking policies  Storing personal belongings  Tidying up workstations  Restrictions concerning telephone and internet usage  Visitors protocol2. Safety and hazards  Safe handling of chemicals  Emergency exits and procedures  Hazards that you should watch out for pertaining to your job 3. First Aid and reporting of accidents  First aid facilities / kits / location  Reporting processes for accidents
  5. 5. Current Studio safety procedures Current OH&S policies located in lunch room labelled “OHS Procedures and Policy” Current Emergency contact numbers located on poster in the lunch room titled “Emergency Contact Numbers” Current Evacuation Procedure located on poster titled “Evacuation Procedure” near the fire exits
  6. 6. Equipment Safety Checks Equipment Inventory A checklist of equipment safety includes a list of all machinery in the workplace and is recorded. Training Training will be provided on each piece of equipment that you need to use to successfully complete your task Instructions All equipment in the studio comes with a manual. These will be in a folder marked “manuals”. Please make sure you have read the manuals pertaining to your job role and sign off.
  7. 7. Equipment Safety Checks Environment We have ensured that all equipment is being used in a safe location. Some equipment can only be used in specific conditions. Signs Signs and labels are near each piece of equipment that you use. Some equipment can only be used by authorised personnel. These people will be on a list near the equipment. Storage containers with contents and safety instructions will b e clearly labelled. Inventory We schedule routine inventory and maintenance on a regular basis. Each piece of machinery must be checked to ensure it is in working condition. Safety standards must be checked to ensure a safe workplace. Warning labels and instructions will be updated to ensure that they are easily visible and understood.
  8. 8. Designated SafetyRepresentativesOH & S Officer - Marion BunyanContact No: (03) 6574 8376Fire Warden – Robert GatesContact No: (03) 6574 3465First Aid Officer – June CarterContact No: (03) 6574 3456
  9. 9. 10 Important Potential Hazardsat Syrom Graphic Design1. Tripping hazards (cabling, boxes etc.)2. R.S.I.3. Blocked fire exits4. First Aid Kit un-maintained5. Incorrect workstation setup6. Infrequent rests7. Inadequate lighting8. Non functioning computer equipment9. Inadequate ventilation10. Ambient temperature fluctuations
  10. 10. How to control these hazards?1. Be observant2. Be aware of your surroundings3. Offer advice to others who may not know the implication of their action4. Follow procedure to minimise risk5. Report irregularities promptly
  11. 11. Reporting Risks & Incidents1. Identify the hazard2. Report the hazard to manager or designated officer (OHS)3. Follow instructions as given by designated person to minimise hazard4. Fill out hazard form and get sign off 1. Include any sketches, photos drawings that may help 2. Include and equipment, tools and people involved 3. List any suggestions by reducing or eliminating the problem (maintenance etc.)
  12. 12. Studios Meeting & Consultative Process for OH & S IssuesThe studio takes OH&S very seriously. We believe in a safe workplace therefore we continually revise current policies and procedures.Syrom Graphic design:1. Meets once a week (Monday morning) to discuss issues relating to workplace. Any issues should be raised at the meeting that need to be addressed2. An OH&S audit is carried out bi-annually to ascertain the safety of the workplace.3. Audits are then forwarded to upper management to address any issues (4 weeks to comply)
  13. 13. Emergency (Injuries)
  14. 14. Fire Evacuation Plan1. Upon seeing a fire – break the fire alarm glass to set off fire alarm2. Evacuate the building via nearest fire exit. Look for the exit sign3. Assemble at evacuation point “A”. (Map near fire exit)
  15. 15. Emergency (Power Outage) Switch off your heating and cooling appliances and electrical equipment if safe to do so. Store torches in easy to access places. Check your to see if other businesses have also lost power. Call your local electricity distributor’s Faults and Emergencies number to report Where power supply is likely to be interrupted for a prolonged period, an evacuation of the building may be required. Instructions for a non-emergency evacuation will usually be relayed in person. For a non-emergency evacuation, you should leave the building as soon as possible, taking personal possessions, urgent work, etc with you. Shut down any non essential/surge sensitive equipment, close windows and lock doors as you leave.
  16. 16. Emergency (Assault)Individuals who believe they are victims of assault are encouraged / invited to:1. Report the assault to management2. Discuss the situation with a counsellor / manager3. File a formal complaintPlease be aware that the relevant authorities may be brought in to investigate
  17. 17. Responsibilities (Employer and Employee)Employer Will make sure that you have a safe workplace Provide adequate breaks Follow up any complaints presented to them written or verbal Provide information in regards to emergency procedures in an easy to find location Provide training to make sure that you can do your job successfully Provide adequate lighting and ventilation
  18. 18. Responsibilities (Employer and Employee)Employee Obey all reasonable instructions given to you Follow safe procedures for your role Use equipment in a safe manner Not causing a disturbance so as to involve you or follow workers in an unsafe situation Report hazards and accidents Not to be under the influence of drugs or alcohol Offer suggestions on how to improve the safety of the workplace
  19. 19. Common Hazard signs and Symbols Symbol Description Danger – Flammable gas Irritant - Irritant or Harmful Corrosive - Avoid contact with the skin Radioactive material
  20. 20. National ResourcesNational OHS Strategy OHSStrategy_2002-2012.pdfFact Sheets PublicationType=Fact sheetsNational standards and Codes of Practice s/QuickSearchResults.aspx?PublicationType=National Codes of PracticeWork Health and Safety Laws