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E-book Cataloging Using the WorldCat KnowledgeBase

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Slides from Charleston Conference 2012 about my experience as a pilot library using the WorldShare Metadata Services.

Slides from Charleston Conference 2012 about my experience as a pilot library using the WorldShare Metadata Services.


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  • But even with the best strategy, it gets overwhelming with records coming from multiple sources at variable times.
  • Currently, batch loading fills the gap between KBs and catalogs. In the future, we’ll be able to say we have something, and the records will appear in our discovery interface, without intervention on our part.
  • What tools and processes can we implement now that will help with the temporary pain we feel now and set us up to move successfully to the future?
  • Using a small collection helps.We won’t be fully implemented until provisional records are provided.
  • Transcript

    • 1. E-book Cataloging Using the WorldCat Knowledge Base Sarah Haight Sanabria Electronic Resources Cataloger Southern Methodist University
    • 2. Institutional background Voyager – Summon library 895,597 e-book records in catalog  Includes 12,793 Demand Driven Acquisitions titles 740,659 records in the catalog for the main circulating locations in our main, science, and arts libraries (over 3 million volumes total) Sarah Haight Sanabria, Electronic Resources Cataloger 11/7/2012
    • 3. MARC Record management for electronicmaterials Use vendors to the extent possible  Consolidate and use as few as possible Enhance records when possible Plan for these before loading:  Unique identifiers  Authorities  Ways to retrieve the set Sarah Haight Sanabria, Electronic Resources Cataloger 11/7/2012
    • 4. Looking on the bright side… This is a temporary problem We are moving to a future where knowledgebases and catalogs are better integrated and workflows can become more automated There will be less local record loading Until then…  We don’t need perfect workflows to manage this  We need something to give our users current data and that causes minimal staff headaches Sarah Haight Sanabria, Electronic Resources Cataloger 11/7/2012
    • 5. Preparing for the future Tools: record services attached to knowledgebases Local: record quality policies that are informed by the possibilities and limitations of bulk loading Sarah Haight Sanabria, Electronic Resources Cataloger 11/7/2012
    • 6. WorldCat KnowledgeBase Can use regardless of ILS/discovery layer Source of MARC records from OCLC Can use for any kind of collection – vendor-created or locally-created Can use for any kind of material  E-books, e-journals  Streaming media  Etc. Sarah Haight Sanabria, Electronic Resources Cataloger 11/7/2012
    • 7. Implementing the WorldCat KnowledgeBaseMARC records Start small – select a single collection Ideally, a collection not being adequately managed Compare the records you get to:  What you already have for the collection  What you have for similar items Sarah Haight Sanabria, Electronic Resources Cataloger 11/7/2012
    • 8. Thank you! Sarah Haight Sanabria shaight@smu.edu 214-768-3646 Sarah Haight Sanabria, Electronic Resources Cataloger 11/7/2012

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