Class 5 - acquisitions, weeding, donations and budgeting


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Team challenge for MLIS students in a collection development course with a high school or public library young adult fiction collection. How should you decide what to acquire? Through which sources? What criteria should you use to weed out books? How should you determine how much of your total resource budget is dedicated to this section?

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Class 5 - acquisitions, weeding, donations and budgeting

  1. 1. Acquisitions, Weeding, Donations and Budgeting IS 430 (UCLA) Sarah Clark Monday, October 28, 2013
  2. 2. Overview of Today 1. Hands on Collection Work (60 min) 2. Group-led discussion of readings (30 min) 3. Guest Speaker: Dudee Chiang from Jet Propulsion Laboratory (70-90 min) 4. Closing
  3. 3. Case: School (or Public) Library Teen Fiction Collection photo credit: Flickr @prettybooks
  4. 4. Case: School or Public Library Teen Fiction Collection Goals of this teen fiction collection: 1. Maintain a high-use collection of popular and classic works of fiction ranging from young adult to adult books. 2. Keep a small but current collection that is weeded regularly based on age, use, and condition. 3. Represent diverse experiences and points of view.
  5. 5. Click the image to go to the document… Fiction Circulation Stats
  6. 6. A few problems with circ stats ● When you move to a new ILS, are stats preserved? ● What happens when a book is lost and replaced? ● Does in-library use count as a circulation? ● Caveats at this library: when a book is accidentally checked in twice, it is sometimes counted as an inlibrary use.
  7. 7. Click the image to go to the document… Usage and Acquisition Stats
  8. 8. Acquisitions Team What will you collect for this fiction section?
  9. 9. Acquisitions Team ● How will you decide what to buy? Which reviewing sources might you use? ● How will you get to know your core set of readers? Develop a plan for getting to know your readers, their tastes. How might you involve them in collection decisions? ● Identify a few titles we might consider adding to the collection. How did you decide what to add?
  10. 10. Budget Team How will you budget for this fiction section?
  11. 11. Budget Team You have $10,000 to spend per year on books. Analyze the data you have. ● What information might you use to help you decide how to allocate your money? ● What information is missing or needs reorganizing? ● What criteria should determine how you allocate your spendings? ● How much of the annual budget should be spent on fiction?
  12. 12. Donations, Weeding and Challenges Team What will you decide what to keep, get rid of, and accept for this fiction section?
  13. 13. Donations, Weeding and Challenges Team ● What criteria will you use to assess whether or not to take a donation for the fiction section? What is the most important information to communicate to donors or potential donors? ● What criteria will you use to weed the collection? ● Identify a couple items we should weed from the collection. Why should they go? ● Your collection serves teens from 12-18 years old, and parents might not like some of the items in your fiction collection. How do you plan to deal with any challenges to the items in your collection?