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Jemar Kipp Delta
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Jemar Kipp Delta

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  • 1. Sane in the Membrane: Maximizing Personal Effectiveness Through Time Management & Organization Sara Cotner Educational Consultant Catalyst Consulting www.edcatalyst.org
    • General Principles
    • Action Plan
    • Inbox (a.k.a. piles)
    • E-mail
    • Maintaining it
  • 2. Tips for Being Strategic 1. Categorize Your Tasks Urgent and important Important but not urgent Urgent but not important Not important and not urgent
  • 3. Tips for Being Strategic Prioritizing tasks Urgent and important Important but not urgent Urgent but not important Not important and not urgent
  • 4. Slide 1 Delineate Your Roles
    • List all the roles you play in your life, both professionally and personally.
    • Examples may include:
    • Instructional leader
    • Operational leader
    • Husband/Son/Brother
    • Exerciser
  • 5. Tips for Being Strategic
    • Focus on Quadrant I and II tasks.
    • Balance your time among all your roles.
    • Get everything out of your head and into a system that works for you.
        • The more you hold in your head, the more energy you waste trying to re-remember it.
  • 6. Backwards-Planning Yearly Goals Monthly Goals Weekly Goals Daily Plan
  • 7.  
  • 8. YEARLY Time = Once/year GOAL: Implement reading remediation program MONTHLY GOALS: March = Pull together a committee interested in working on this; Talk to other schools about what they use April = Search the internet for research May = Order samples; decide on program June = Train self on program July = Train staff on program August = Implement program
  • 9.
    • MONTHLY
    • Record appointments
    • Record due dates
    • Record backwards-planned next steps from big due dates
  • 10. WEEKLY/DAILY: Time = 30 min./week Look back at monthly goals Transfer due dates from calendar Transfer appointments from calendar Block out chunks of time for e-mail and important but not urgent things
  • 11.  
  • 12.  
  • 13.
    • Jot down things to check in about
    • Also include a box for things like staff meeting, e-mail updates, etc.
  • 14. Revise as Necessary
  • 15. Q & A
  • 16. Inbox To File Action Required Upcoming
  • 17. Inbox
  • 18. Once per month, file the “To File” stuff
  • 19. Q & A
  • 20.
    • Set aside a chunk of time to read and respond to e-mail. Do not process e-mail one at a time as it comes in. (Just say no to reading e-mail on your Blackberry!)
    • If you can respond to an e-mail in two minutes or less, go ahead and do it. If it will take longer, move it to your “1. Action Required” folder and add it as a to-do task on your action plan. Keep your inbox cleared out. Also create files for “2. Follow-Up” and 3. “Upcoming”.
    • When you are working on something else, turn off your e-mail! You will lose focus and time flipping back and forth.
  • 21. Q & A
  • 22. Ideas for Protecting Your Time
    • Set aside chunks of time for things that are “urgent and important.”
    • When someone interrupts you while you’re working on something important but not urgent, ask them if they can wait until ______ for your attention.
  • 23. Making It Routine
    • A few hours once a year to set yearly goals and translate them into monthly goals
    • 30 minutes once a week to translate monthly goals into weekly goals, transfer weekly goals into your schedule, and transfer calendar items into your schedule (Friday afternoon or Sunday evening?)
    • 10 minutes per day to process your inbox
    • One hour once a month to file items in your “To File” box
  • 24. Q & A
  • 25. Next Steps
    • Decide between electronic or tangible system (if hard, purchase a thin binder or report cover to carry it around in)
    • Revise templates as necessary
    • Delineate your roles
    • Add yearly goals to template
    • Backwards-plan yearly goals into monthly goals
    • Set up inbox and files
    • Decide how to file the “To File” stack
  • 26. Revise as Necessary
  • 27.  

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