Introducing SAP Mobile Documents


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Every day employees move business files onto their mobile devices so they can work at home, on the road, or at client sites. Workers across all industries reach for their smart phones and tablets to share, review, approve, write, read, edit, present, and complete work-oriented activities. This paradigm shift calls for a new way of thinking about document and content management. To address this enterprise need, SAP is pleased to introduce a new solution to our portfolio: SAP Mobile Documents.

SAP Mobile Documents is designed for enterprise deployments where collaboration, security, and control of business content are critical. Available on-premise or in the cloud, it provides anytime, anywhere access to view, edit, and collaborate on personal business documents and corporate content in an easy-to-use native mobile app.

Key Topics
This Webinar will introduce how SAP Mobile Documents can help you:
Reduce the cost and complexity of accessing personal business documents and corporate data on mobile devices.
Gain efficiencies by collaborating to help ensure you always have a “single source of truth.”
Increase accessibility by always having vital corporate content at your fingertips.
Reduce risk by integrating with content stored in current data sources.

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Introducing SAP Mobile Documents

  1. 1. Introducing SAP Mobile DocumentsBryan Whitmarsh, Director, Mobile Solution ManagementMilja Gillespie, Director, Mobile Solution MarketingMarch 20, 2013 Watch webcast replay
  2. 2. Legal disclaimerThe information in this presentation is confidential and proprietary to SAP and may not be disclosed withoutthe permission of SAP. This presentation is not subject to your license agreement or any other service orsubscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in thisdocument or any related presentation, or to develop or release any functionality mentioned therein. Thisdocument, or any related presentation and SAPs strategy and possible future developments, products andor platforms directions and functionality are all subject to change and may be changed by SAP at any timefor any reason without notice. The information in this document is not a commitment, promise or legalobligation to deliver any material, code or functionality. This document is provided without a warranty of anykind, either express or implied, including but not limited to, the implied warranties of merchantability, fitnessfor a particular purpose, or non-infringement. This document is for informational purposes and may not beincorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, exceptif such damages were caused by SAP´s willful misconduct or gross negligence.All forward-looking statements are subject to various risks and uncertainties that could cause actual resultsto differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in makingpurchasing decisions.© 2013 SAP AG. All rights reserved. 2
  3. 3. Today’s presenters Bryan Whitmarsh Milja Gillespie Solution Manager, Solution Marketing, SAP Mobile Documents SAP Mobile Documents SAP SAP @bryanwhitmarsh @miljagillespie© 2013 SAP AG. All rights reserved. 3
  4. 4. AgendaThe need for mobile content managementIntroduction to SAP Mobile DocumentsDemoDeep dive on SAP Mobile Documents Personal business documents Sharing documents Security© 2013 SAP AG. All rights reserved. 4
  5. 5. Status quo: TodayEveryday,employees…© 2013 SAP AG. All rights reserved. 5
  6. 6. Status quo: Today View Share Show Travel Convince Store Present Sell Review Mobilize Prepare Read Learn Write© 2013 SAP AG. All rights reserved. 6
  7. 7. Status quo: Today …using a million files… iWork XML HTTP© 2013 SAP AG. All rights reserved. 7
  8. 8. Status quo: Today …a thousand devices…© 2013 SAP AG. All rights reserved. 8
  9. 9. Status quo: Today …resulting in countless risks. redundancies. efforts. questions.© 2013 SAP AG. All rights reserved. 9
  10. 10. The problem with contentAlmost every worker requires access to content to do some part of their jobThere has been a fundamental shift in the way content is consumedEmail is an inefficient tool to manage and share contentToday’s workers are mobile, and the work environment is dynamicBYOD and mobility bring about increased concerns about security© 2013 SAP AG. All rights reserved. 10
  11. 11. The facts: The demand for secure content is critical employees who need access to 80% work documents outside the office1  IT departments must provide a Mobile Content Management to their end-users 55% don’t  Free solutions pose a risk 66% alert IT1 77% use free file-sharing use personal mobile platforms to share devices/tablets forcorporate documents work11. “New Survey Finds Over Half of Employees Use Unauthorized Consumer Based File-Sharing Apps at Work” (SkyDox survey) (June 2012) © 2013 SAP AG. All rights reserved. 11
  12. 12. Things to think about… Do employees use free file sharing/syncing products? Are you concerned about your company content being at risk? Do you already have an enterprise content management system? Do employees need to share files with colleagues and partners? Do employees need access to content including presentations, documents, spreadsheets, videos, to successfully do their jobs? Do employees need to present files from mobile devices?© 2013 SAP AG. All rights reserved. 13
  13. 13. AgendaThe need for mobile content managementIntroduction to SAP Mobile DocumentsDemoDeep dive on SAP Mobile Documents Personal business documents Sharing documents Security© 2013 SAP AG. All rights reserved. 14
  14. 14. Introducing SAP Mobile DocumentsSAP Mobile Documents is designed for enterprise deployments where collaboration, security and control of business contentis critical. Users enjoy anytime, anywhere access to view and collaborate on personal and corporate content, in an easy-to-use, native mobile app My Files - Any Device Mobilize Enterprise Content Share My Files Access personal Discover and access Share files with teams, business documents content from corporate colleagues, and business instantly on your laptop document management partners from anywhere or any mobile device systems © 2013 SAP AG. All rights reserved. 15
  15. 15. Key enterprise features Security/Compliance Centralized Control Meet the highest security standards Centralized authentication, controlled including document level security and access to repositories, reporting and compliance management with SAP Afaria. auditing controls* to ensure data loss Share documents that are password and prevention. time protected. App Integration Cloud and On Premise Standards Based Secure data transfer via app to Choice of deployment options: cloud, Utilize industry standard CMIS to ensure app integration. Embed content in on-premise or hybrid* (access your broad interoperability. Integrate with SAP mobile applications via an SDK. on-premise data utilizing SAP and non-SAP solutions using a CMIS NetWeaver Cloud services). based SDK.*Priority features to be added in future releases. Features vary between cloud and on-premise versions. © 2013 SAP AG. All rights reserved. 16
  16. 16. Choice of deployment scenarios Cloud Hybrid On Premise Runtime and Data in SAP Runtime in SAP NetWeaver Cloud Runtime and Data NetWeaver Cloud / Data On Premise On Premise SAP NetWeaver Cloud SAP NetWeaver Cloud Customer SAP Mobile Documents SAP Mobile Documents Intranet SAP Mobile Documents Customer Intranet© 2013 SAP AG. All rights reserved. 17
  17. 17. Critical issues to consider Encryption Documents need to be encrypted Users must be authenticated through Identity management Authentication (IdM) Data loss prevention Remote wipe capability with Afaria Personal and business Separate personal and business content document isolation Rights-controlled Classify content as confidential, internal, customer, public sharing* Assign specific security policies Track content usage and management, and remain in Reports and auditing* compliance Group-based Push updated content to teams for version and access control collaboration** planned functionality © 2013 SAP AG. All rights reserved. 18
  18. 18. Feature requirements for an MCM system Secures access to corporate content Simplifies access to enterprise content and personal files management platforms Ensures control over corporate data Adapts to cloud, onsite, and hybrid* data environments Provides exceptional user experience Built on open, interoperable systems Supports market-leading mobile devices Ability to leverage content in workflows and and operating systems mobile applications Enables and promotes team collaboration Delivers visibility and insight into mobile content usage*© 2013 SAP AG. All rights reserved. 19
  19. 19. Demo
  20. 20. Your files anywhere and on any device Any file you save to SAP Mobile Documents is instantly accessible by your computers, phones, and other devices – anywhere at anytime SAP Mobile Documents works with Windows, Mac, in your HTML5 web browser and on iPad. Additional device support for Android devices and iPhone planned for next releases© 2013 SAP AG. All rights reserved. 45
  21. 21. Demo HighlightsOffline and online support Share your documents withHave your documents available on your individuals and teamsmobile device even when not online Allow shared folders for document – Just by one click exchange with other users – Synchronize single documents or complete – Users: Shared documents are copied folders snapshots, No SAP Mobile Documents license needed for sharing partner, Anonymous access – Offline content updates automatically when with password protection online next time – Teams: Collaborative working with documents,Present your documents from your Changes in documents are reflected to every group member, Access restrictions based onmobile device group permissionsNavigate through documents in on yourmobile device SDK for app to app integration – See and navigate to previous, current and next Ability to build secure content into slide business applications – Navigation pane for easy slide selection© 2013 SAP AG. All rights reserved. 46
  22. 22. Discover and access corporate content Open up your content management system for mobile device usage  Extend the reach of your SAP NetWeaver Portal KM or other content management systems  Navigate your CMS based on your user rights  Standard based communication … utilizing the Content Management Interoperability Services (CMIS) standard SAP NetWeaver e.g. Microsoft Portal SharePoint© 2013 SAP AG. All rights reserved. 47
  23. 23. Content Management Interoperability Services (CMIS)OverviewOASIS based Standard SAP drives CMIS Active in Technical Committee Spec Editors SAP Chairs Apache ChemistryBroad Industry SupportSAP, IBM, Microsoft, EMC², Alfresco,OpenText and other members Current CMIS Project State V1.0 released 05/2010CMIS@SAPCMIS ABAP Connectivity since NW7.03CMIS Document Service inSAP NetWeaver Cloud since Q1/2012© 2013 SAP AG. All rights reserved. 48
  24. 24. IntegrationCMIS libraries allow new integrationscenarios Backend integration with CMIS- enabled systems© 2013 SAP AG. All rights reserved. 49
  25. 25. Business level securitySAP Mobile Documents protects yourfilesSecurity Policies prevent leakage ofconfidential dataData encryption is applied for data inmotion and data at restDevice and policy management via SAPAfaria (optional)Secure platform for on-demandscenarios with SAP NetWeaver Cloud© 2013 SAP AG. All rights reserved. 50
  26. 26. Best practices when adopting an MCM solution 1 Assess your current situation 2 Be afraid of the unknown Don’t rip and replace; maintain your existing investment in systems like 3 SAP Portal or Microsoft SharePoint 4 Establish file-sharing policies that make sense for your industry 5 Consider the impact of BYOD Avoid lock ins by adopting standards 6 Avoid lock ins by adopting standards 7 Regularly audit content usage and corporate-distributed content 8 Train users in the importance of securing content, and how to share content safely© 2013 SAP AG. All rights reserved. 51
  27. 27. Q&AFor more information visit Webinar with Gartner tomorrowMilja GillespieDirector, Mobile Solution Marketingmilja.gillespie@sap.comBryan WhitmarshDirector, Mobile Solution
  28. 28. Closing and Q&AParticipate in today’s TweetChat about wholesale distribution #MobileInsightsSAP Mobile Insights Webcast Series 25thAre You Measuring or Guessing? Determining Mobile Project ROILearn the 7 Components of a Mobile ROI/TCO ModelJoin this Webcast with SAP and industry analyst Jack Gold to learn: How to create guidelines and measurement criteria to determine your ROI Techniques to help you to plan, implement, and operate the most cost-effective apps What constitutes a successful return on enterprise mobile initiativesMobile Sense Thought Leadership Series (webcasts & white papers):
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