Effective Presentations

What are we going to discuss What is an effective presentation Stage Fright Voice as a Communication tool Logical structure of a presentation Delivery Power point esthetics

What is an effective presentation

Stage Fright

Voice as a Communication tool

Logical structure of a presentation

Delivery

Power point esthetics

where presentation skills are required Departmental briefings Conferences and meetings Teaching Academic and other job interviews As part of your job Extracurricular activities

Departmental briefings

Conferences and meetings

Teaching

Academic and other job interviews

As part of your job

Extracurricular activities

Why Is It Important ? Good ideas will not be recognised unless they are effectively communicated to others

Public speaking is one of the most feared thing Stage Fright

fear of being judged inadequate preparation unfamiliarity with the audience or the environment fear of the unknown negative past experiences What Causes Stage Fright I could make a fool of myself

fear of being judged

inadequate preparation

unfamiliarity with the audience or the environment

fear of the unknown

negative past experiences

Some nerves are good for performance Beyond this – what are your fears? If real – deal If imagined – get real Practice, practice, practice Dealing with nerves

Some nerves are good for performance

Beyond this – what are your fears?

If real – deal

If imagined – get real

Practice, practice, practice

It is normal Almost everyone experiences some nervousness about speaking in some situations.

It is normal

Almost everyone experiences some nervousness about speaking in

some situations.

Know your audience Re-create the speech environment Use visual aids Don’t expect perfection Know that most nervousness is not visible Rehearse Success Reducing Speech Anxiety Prepare, prepare, prepare Preparation is the Key

Know your audience

Re-create the speech environment

Use visual aids

Don’t expect perfection

Know that most nervousness is not visible

Rehearse Success

Presenting is a Skill… Developed through experience and training. Great speakers aren’t born they are trained

Presenting is a Skill…

Developed through experience

and training.

UNCONSCIOUOS INCOMPETANCE KNOWLEDGE CONSCIOUS INCOMPETANCE PRACTICE CONSCIOUS COMPETANCE EXPERIENCE UNCONSCIOUS COMPETANCE

Transferable skills are always necessary, regardless of the career you choose. Transferable Skills Communication skills Listening skills Problem-solving skills Adaptability skills Teamwork skills Organizing skills

Top 10 skills in order of importance

To Inform To Persuade To Instruct Formal or informal Why Presentation

To Inform

To Persuade

To Instruct

You Information Visuals Components of Good Presentation You Visuals Information You Information Visuals Information Visuals You

You

You Information Visuals Components of Good Presentation

You

Theme Tone Support Visuals Story Data Closing Presentation Flow Point Point Point Point Point

A. Key point B. Key assertions C. Sub - assertions D. Evidence The Point Assertion 2 A Pyramid Structure Assertion 1

“ Pyramid Principle” requires you to begin with the insight or conclusion and then follow up with the support Mint candy consumption is expected to grow rapidly over the next five years Current capacity will reach maximum next year May want to add capacity meet demand Limits the amount of energy needed from the audience to connect ideas Ensures the audience will focus on the essential points Limits the risk the audience misconnect points or misinterpret relations you want to emphasize Enables one to structure the storyline clearly and efficiently, starting from the top of the pyramid We should consider adding capacity to meet growing demand Mint candy market is expected to grow rapidly over the next five years (CAGR 30%) Our capacity will reach maximum next year Reverse your logic flow

Mint candy consumption is expected to grow rapidly over the next five years

Current capacity will reach maximum next year

May want to add capacity meet demand

Limits the amount of energy needed from the audience to connect ideas

Ensures the audience will focus on the essential points

Limits the risk the audience misconnect points or misinterpret relations you want to emphasize

Enables one to structure the storyline clearly and efficiently, starting from the top of the pyramid

We should consider adding capacity to meet growing demand

Mint candy market is expected to grow rapidly over the next five years (CAGR 30%)

Our capacity will reach maximum next year

Your purpose is to tell an interesting story of your idea

Tell what you are going to tell 2. Tell it 3. Then, tell what you have told

Tell what you are going to tell

2. Tell it

3. Then, tell what you have told

Get audience attention Introduce yourselves Provide motivation to listen Establish credibility Provide an overview & structure Set the tone/atmosphere Tell them what you’re going to tell them

Get audience attention

Introduce yourselves

Provide motivation to listen

Establish credibility

Provide an overview & structure

Set the tone/atmosphere

Provide information Spark interest/discussion Share insights Explain information Answer questions Get them involved Use activities Tell them

Provide information

Spark interest/discussion

Share insights

Explain information

Answer questions

Get them involved

Use activities

Summarize presentation Add emphasis to important points Motivate response/further investigation Provide closure Tell them what you told them

Summarize presentation

Add emphasis to important points

Motivate response/further investigation

Provide closure

0 Use emphasis to express meaning. Adjust your volume and rate. Control your pitch. Work on your voice quality . Improve your pronunciation. Using Your Voice as a Communication Tool

“ naturally” – not “natcherly” “ accessory” – not “assessory” “ don’t you” – not “doncha” 0 Improve your pronunciation. Using Your Voice as a Communication Tool

“ naturally” – not “natcherly”

“ accessory” – not “assessory”

“ don’t you” – not “doncha”

0 Do you sound friendly, alert, or positive? Do you sound angry, slow-witted, or negative? Work on your voice quality . Improve your pronunciation. Using Your Voice as a Communication Tool

Do you sound friendly, alert, or positive?

Do you sound angry, slow-witted, or negative?

Avoid a flat, monotone voice. Strive for a variety of pitch patterns. 0 Work on your voice quality . Control your pitch. Using Your Voice as a Communication Tool

Avoid a flat, monotone voice.

Strive for a variety of pitch patterns.

0 Adjust your volume and rate. Control your pitch. Using Your Voice as a Communication Tool Speak as loudly or softly as the occasion demands. Don’t make your listeners strain to hear you. Don’t speak too rapidly.

Stress those words that require emphasis. A lower pitch and volume make you sound professional or reasonable. 0 Use emphasis to express meaning. Adjust your volume and rate. Using Your Voice as a Communication Tool

Stress those words that require emphasis.

A lower pitch and volume make you sound professional or reasonable.

John Kennedy “ Ask not what your country can do for you; “ ask what you can do for your country”. Same message: many ways to deliver

John Kennedy

“ Ask not what your country can do for you;

“ ask what you can do for your country”.

Martin Luther King. I have a dream that one day this nation will rise up; live up to the true meaning to its creed: We hold these truths to be self-evident that all men are created equal. Vocal Skills : Enthusiasm

Martin Luther King.

I have a dream

that one day this nation will rise up; live up to the true meaning to its creed: We hold these truths to be self-evident that all men are created equal.

Visuals Reinforce Message Design Focus on one idea per visual Stay conceptual Don’t over design Copy Use headlines that hammer main ideas Write like you speak

Design

Focus on one idea per visual

Stay conceptual

Don’t over design

Copy

Use headlines that hammer main ideas

Write like you speak

Speaker Reads Slides A speaker may put his entire presentation on his slides. He turns his back to the audience and reads the slides aloud. Perhaps he feels this approach guarantees all the information will get to the audience. This may be the most annoying way to give a presentation. Audience members feel insulted: they already know how to read! They wonder why the lecturer doesn’t simply hand out a copy of the slides. The visual presentation dominates the presenter. The presenter is not adding any value to what is on the slides.

A speaker may put his entire presentation on his slides. He turns his back to the audience and reads the slides aloud. Perhaps he feels this approach guarantees all the information will get to the audience.

This may be the most annoying way to give a presentation. Audience members feel insulted: they already know how to read! They wonder why the lecturer doesn’t simply hand out a copy of the slides.

The visual presentation dominates the presenter. The presenter is not adding any value to what is on the slides.

Speaker Interprets Slides Slides dominate Provide all content Audience’s attention Speaker supports Faces slides Helps audience understand

Slides dominate

Provide all content

Audience’s attention

Speaker supports

Faces slides

Helps audience understand

Slides Enhance Speaker Speaker dominates Faces audience Provides content Slides support speaker Reinforce message Orient listeners

Speaker dominates

Faces audience

Provides content

Slides support speaker

Reinforce message

Orient listeners

Here are some of the things many listeners want from a talk:

Change in Thinking Higher level of understanding Change in Performance Change in Behavior Learning