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  • 1. Cover Letter Writing
  • 2. When you’re serious about pursuing a career, your attention to the little things can make a big difference in being perceived as a quality candidate. It can separate you from the crowd, elevating you from “good” to “great.” Eric Mason, Federated Insurance Company
  • 3. When & Why Do I Need a Cover Letter?
    • Any time you send your resume to an employer it should be accompanied by a cover letter.
    • A cover letter acts as an introduction for your resume.
    • A cover letter also stands as a sample of your writing skills, so be sure to make it the best possible sample you can.
    • If you are sending your resume via email - the cover letter is the email message itself. Then attach the resume following the employer's instructions (i.e., MSWord document, text document, etc.)
  • 4. Cover Letters
    • Should give the employer a reason to look at the resume
    • 3 to 5 bulleted points leading to the resume
    • If the cover letter does not “ speak well, ” the resume will not be read!
  • 5. Application (Cover) Letter
    • Purpose: persuade your audience to move you onto the next step of the job search process
    • Tone: project self-confidence and maturity; do not be apologetic, timid, stuffy, or arrogant
    • Homework: learn something about the company that you can mention in the letter. Can you tie your qualifications to what you learned or the way you might benefit the company?
  • 6. Format
    • Letter conventions: heading, Date,inside address, salutation, complimentary close, end notations
    • Single spacing
    • Introduction, body, and conclusion paragraphs
    • Letter length-- one page (entry level job)
  • 7. Letter Format
    • Heading: your address; city, state, zip code; date
    • Inside address: audience name and job title, company name, address, city, state, zip
    • Salutation or attention line
    • Body of letter
    • Complimentary close, signature block
    • End notations Enclosure
  • 8. Specifics
    • Use an attention line when you don ’ t have a specific person to address
      • Ex. Attention: Human Resources Department
    • Choose a traditional complimentary closing
      • Sincerely yours,
      • Very truly yours,
      • Respectfully yours ,
    • End notations
      • Signature block
        • Enclosure: r é sum é
  • 9. Specifics 2
    • End notations
      • Signature block: typed name four lines below complimentary closing phrase with space for signature
      • Enclosure: can include name or type of enclosure. Use the entire word or abbreviate.
      • Ex.
        • Enclosure: r é sum é
        • Encl.
  • 10. Heading and Inside Address Example
    • 4912 Vasant Vihar
    • Dehradoon, Uttranchal 21207
    • February 28, 2009
    • Dr. ABC Sharma, President
    • Infosys
    • 1000 Hilltop Circle
    • Bangalore, Karnataka 21250
    • Dear Dr. Sharma:
  • 11. Complimentary Close, etc. Example
    • Sincerely yours,
    • Jobseeker Negi
    • Enclosure: résumé
  • 12. Introduction (paragraph 1)
    • Begin by stating purpose (cold contact or advertised position)
    • Tell how you learned about job
      • Name drop if applicable
      • Include specifics: name of newspaper, date you saw ad, job title
    • Describe self here or at start of body
      • Tell name, student status, major/degree. Can include reference to research on company.
  • 13. Body (paragraph 2-3)
    • Discuss work and education experience, one paragraph each
      • For education, include specifics about work done in classes. Class titles without supporting specifics won’t tell your audience much about you.
    • Education example
      • In my technical writing course, I designed a web site and worked on a collaborative manual on using Front Page
  • 14. Conclusion (paragraph 4)
    • Ask for action from audience:
      • an interview
    • Give contact information
      • E-mail address
      • Landline phone number(s)
      • Cell phone number
    • End all letters with a courteous closing sentence
      • Thank you for your assistance.