THERE IS  A   WAY - Organizing Self
“ To become a ringmaster, you must realize that there’s a time and a place for everything.  Successful time managers reali...
T   -   Things To Do I   -   Identify priorities M   -   Make It Happen E   -   Evaluate
<ul><li>What is the goal? </li></ul><ul><li>Why am I doing this? </li></ul><ul><li>How & Why will I succeed? </li></ul><ul...
<ul><li>“ The difference between a Goal and a Dream is the written word” </li></ul><ul><li>A goal is the end result toward...
SMART Goals <ul><li>S  SPECIFIC </li></ul><ul><li>M  MEASURABLE </li></ul><ul><li>A  ATTAINABLE / ACHIEVABLE </li></ul><ul...
Plan your work & Work your Plan <ul><li>Break each goal down to specific tasks </li></ul><ul><li>–  with clear outcomes </...
<ul><li>Review </li></ul><ul><ul><li>Can be done daily/ monthly/quarterly </li></ul></ul><ul><ul><li>Self review (Use of m...
External Time Wasters <ul><li>Interruption </li></ul><ul><li>Office Socializing </li></ul><ul><li>Too many unplanned meeti...
Internal Time Wasters <ul><li>Procrastination </li></ul><ul><li>Lack of Planning </li></ul><ul><li>Lack of prioritizing </...
Procrastination Is “ putting things off”  Let me  do it tomorrow
<ul><li>Phase 1 : Thinking We can do it </li></ul><ul><li>Phase 2 : Anxiety </li></ul><ul><li>Phase 3 : Foreboding </li></...
So, What are the ways to use our time ? Can we save money; as Time is Money!
 
Checklist of some Time Savers & Have Fun! Write things down Prioritize your to do list Plan your week ( Broad List) Carry ...
Some Tools <ul><li>Day Planners </li></ul><ul><li>Handheld PDA’s </li></ul><ul><li>PDA / Cell Phones </li></ul><ul><li>Han...
Using the TOOLS <ul><li>Don’t be afraid of the learning curve </li></ul><ul><li>Be consistent - daily is daily, occasional...
Some tips to increase  Productivity & Concentration <ul><li>Candle watching </li></ul><ul><li>Separate yourself from your ...
 
LIST OUT ONLY THINGS THAT YOU  WANT TO DO… TO CREATE THE DIFFERENCE !
“ Be  .  Be  .  Think  .  THERE IS ALWAYS A  WAY!”
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Organizing Self A Better Way To Life

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Manage time, what are time wasters, use of time effectively

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  • Time management is all about self management. There are many ways of managing self. Managing time is dependent on you as these are based on the roles we play in life and as an individual.
  • Organizing Self A Better Way To Life

    1. 1. THERE IS A WAY - Organizing Self
    2. 2. “ To become a ringmaster, you must realize that there’s a time and a place for everything. Successful time managers realize its all about DISCIPLINE”
    3. 3. T - Things To Do I - Identify priorities M - Make It Happen E - Evaluate
    4. 4. <ul><li>What is the goal? </li></ul><ul><li>Why am I doing this? </li></ul><ul><li>How & Why will I succeed? </li></ul><ul><li>What happens if I chose not to have a goal? </li></ul>Goals – A few questions
    5. 5. <ul><li>“ The difference between a Goal and a Dream is the written word” </li></ul><ul><li>A goal is the end result towards which time, energy and resources are directed. </li></ul><ul><li>It should define the outcome and the purpose </li></ul>
    6. 6. SMART Goals <ul><li>S SPECIFIC </li></ul><ul><li>M MEASURABLE </li></ul><ul><li>A ATTAINABLE / ACHIEVABLE </li></ul><ul><li>R RELEVANT </li></ul><ul><li>T TIME BOUND </li></ul>
    7. 7. Plan your work & Work your Plan <ul><li>Break each goal down to specific tasks </li></ul><ul><li>– with clear outcomes </li></ul><ul><li>Plan the execution of those tasks </li></ul><ul><li>– with timetables </li></ul><ul><li>Gather the necessary resources </li></ul><ul><li>Execute the plan </li></ul>
    8. 8. <ul><li>Review </li></ul><ul><ul><li>Can be done daily/ monthly/quarterly </li></ul></ul><ul><ul><li>Self review (Use of metrics, To Do Lists) </li></ul></ul><ul><li>Revaluate </li></ul><ul><ul><li>Incorporate necessary changes & document </li></ul></ul><ul><li>Reschedule </li></ul><ul><ul><li>Agree upon date of next review and final dates for completion </li></ul></ul>The 3 Important R’s
    9. 9. External Time Wasters <ul><li>Interruption </li></ul><ul><li>Office Socializing </li></ul><ul><li>Too many unplanned meetings </li></ul><ul><li>Unscheduled Visitors </li></ul><ul><li>Unclear Goals </li></ul><ul><li>Poor work environment </li></ul><ul><li>Bureaucratic ways </li></ul>
    10. 10. Internal Time Wasters <ul><li>Procrastination </li></ul><ul><li>Lack of Planning </li></ul><ul><li>Lack of prioritizing </li></ul><ul><li>Slow reading </li></ul><ul><li>Indecision </li></ul><ul><li>Not being able to say “NO” </li></ul><ul><li>Physical & Mental exhaustion </li></ul><ul><li>Low self motivation </li></ul><ul><li>Messy Work place </li></ul>
    11. 11. Procrastination Is “ putting things off” Let me do it tomorrow
    12. 12. <ul><li>Phase 1 : Thinking We can do it </li></ul><ul><li>Phase 2 : Anxiety </li></ul><ul><li>Phase 3 : Foreboding </li></ul><ul><li>Phase 4 : Guilt & Fear </li></ul><ul><li>Phase 5 : Frenetic Activity </li></ul><ul><li>Phase 6 : Uneasiness </li></ul><ul><li>Phase 7 : Secretiveness </li></ul><ul><li>Phase 8 : Superstition </li></ul><ul><li>Phase 9 : Hopelessness </li></ul>Phases of Procrastination
    13. 13. So, What are the ways to use our time ? Can we save money; as Time is Money!
    14. 15. Checklist of some Time Savers & Have Fun! Write things down Prioritize your to do list Plan your week ( Broad List) Carry a notebook/ Organizer Learn to say ‘No’ Identify Bad Habits Continuously improve yourself Keep a Goal Journal Get enough Sleep Don’t be a perfectionist Utilize “Productive Procrastination” Ask Questions Apply the 80/20 rule Use your energy cycles Clean your desk , cupboards Learn to relax Learn to Speed read Find a Role Model
    15. 16. Some Tools <ul><li>Day Planners </li></ul><ul><li>Handheld PDA’s </li></ul><ul><li>PDA / Cell Phones </li></ul><ul><li>Handheld tape recorders </li></ul><ul><li>PIM Software </li></ul><ul><li>Tablet PC’s </li></ul>
    16. 17. Using the TOOLS <ul><li>Don’t be afraid of the learning curve </li></ul><ul><li>Be consistent - daily is daily, occasionally is not worth much. </li></ul><ul><li>One source works – multiple sources mean you never have the information you need when you need it. </li></ul><ul><li>Backup everything. An appointment lost, a contact lost, may mean work is a do-over, and who needs that. </li></ul>
    17. 18. Some tips to increase Productivity & Concentration <ul><li>Candle watching </li></ul><ul><li>Separate yourself from your environment </li></ul><ul><li>Set Goals </li></ul><ul><li>Avoid Stimulants </li></ul><ul><li>Eliminate distractions ahead of time </li></ul><ul><li>Develop an interest in your task </li></ul><ul><li>Practice the “5 More” rule </li></ul>
    18. 20. LIST OUT ONLY THINGS THAT YOU WANT TO DO… TO CREATE THE DIFFERENCE !
    19. 21. “ Be . Be . Think . THERE IS ALWAYS A WAY!”

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