Creating a shared Google calendarby Sandy Russo<br />
Why have an online calendar?<br />An online calendar provides a graphical view. It can be viewed as a daily, weekly or a monthly calendar with the click of a tab<br />A shared calendar can help the school community<br />be aware of key dates<br />learn to be organised<br />time manage assignments<br />learn important life skills<br />open lines of communication<br />act as a backup for the school diary<br />
Benefits of using Google Calendar<br />Accessibility <br />can be accessed through <br /><ul><li>the Internet
library</li></li></ul><li>Step 1: Create a Google account<br />You will need to consider what email account to use <br />eg. If you are going to use the calendar to share your <br /> year 8 subject area you might create a g-mail account<br />firstname.lastname@example.org and the password might<br /> be year82009<br />Once you have created an email account to use for the project go to the link below and create your new account<br />https://www.google.com/accounts/NewAccount<br /> If you click the above link it will take you directly to the get started with Google calendar page. Or you can Google “getting started with Google calendar”<br />
Step 2: Sign in to your Google account<br />You would have received an email asking for verification. You will need to activate the account before you can use any features.<br />Your Google Account gives you access to Google Calendar and other Google services. <br />Once you have created your account you can sign in to manage it at anytime. <br />Bookmark the link below<br />https://www.google.com/accounts/ManageAccount<br />Or your account can be accessed on the top right hand corner of your Google homepage<br />
Step 3: Create your calendar<br />When you log in to your account click on the calendar link you will now see under my products. (as above)<br />You will then see your initial calendar. <br />
Changing the settings<br />The drop down arrow next to your calendar is where you can edit the settings<br />This is where you can change the <br /><ul><li>Calendar colour
Manage notifications</li></li></ul><li>Create a new calendar <br />Click on create to add a new calendar<br /> Simply enter the details<br />requested and then <br />click create calendar<br />There is now a <br />calendar for the <br />Year 8 <br />English class<br />
Start adding events<br />Adding an event is easy<br />Click on the date and time of the event on the calendar<br />Fill in the details and choose which calendar the event belongs to<br />Click create event<br />The event now shows on the calendar<br />
Adding details to an event<br />To add details to an event<br />Click on the event in the calendar and a pop will show<br />Click on edit event details<br />Fill in the details on the form<br />Click save<br />
Sharing your calendar<br />There are levels of sharing<br />Calendar Address is the main calendar address. It is important to keep this address private, as any with access to this URL who knows the username and password will be able to edit the calendar.<br />Embed This Calendar allows you to publish the calendar on your website.<br />Private Address allows you to share your calendar with specific people. To allow a person to see your calendar you need to add their email address to the permissions box. You can add 75 users per day.<br />Two ways to edit your permissions In the calendar list on the left, click the down-arrow button next to the appropriate calendar, then select "Share this calendar“ and follow the prompts. You can do the same through clicking “settings" at the bottom of the calendar list.<br />
Accessing your calendar<br />sign in through your Google homepage (as in slide 5)<br />download the Google toolbar http://toolbar.google.com/T6/intl/en/index.html<br /> extra buttons can be added to the <br /> toolbar by right clicking the tool bar and selecting the buttons you need<br />get a gadget that sits in your sidebar http://desktop.google.com/plugins/i/gdcalendar.html<br />have the calendar email you events through the settings link<br />The above are the most popular ways to access your calendar but a Google search on the internet shows many other ways are available<br />
Syncing your calendar<br />Google calendar can be synced with your MS Outlook calendar.<br />Information can be transferred both ways.<br />You can also keep a backup of the Google calendar on your desktop. This allows you to access the calendar should the net be offline. <br />To find out more<br />Go to the Google getting started guide<br />http://www.google.com/support/calendar/bin/answer.py?answer=97699<br />
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