1015 instructions to tenderers (itt) (0

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1015 instructions to tenderers (itt) (0

  1. 1. ITT (040313) Page 1 of 44INSTRUCTIONSTOTENDERER
  2. 2. ITT (040313) Page 2 of 44TABLE OF CONTENTSPart I (A) – Instructions to TendererIT.1 GeneralIT.2 Validity of TenderIT.3 Familiarization with Laws of QatarIT.4 Tender Document and AcknowledgementIT.5 Ethics and SecrecyIT.6 Site Visit and Mid-Tender MeetingIT.7 Queries and CommunicationIT.8 Fully InformedIT.9 Tender BulletinsIT.10 Governing LanguageIT.11 Tender Rates and PricesIT.12 Form of TenderIT.13 Tender & Performance BondsIT.14 No Alteration of Tender DocumentsIT.15 Submission of TendersIT.16 Commercial Registration & Ownership DeclarationIT.17 Alternative OffersIT.18 Correction of Arithmetical or Other ErrorsIT.19 Acceptance or Rejection of Tenders and Incurred CostsIT.20 Notification of Acceptance of Tender and Award of ContractIT.21 Signing the ContractIT.22 Submission of GrievancesIT.23 Contract Award DetailsIT.24 Return of Tender DocumentsIT.25 Criteria for submission of Bids by Consortiums/Joint venturesIT. 26 Special Terms & ConditionsPart 1 (B) - Form of AcknowledgementPart 1 (C) - Form of Tender and AppendixPart 1 (D) - Form of Tender Bond (Specimen)Part 1 (E) - Form of Letter of UndertakingPart 1 (F) - Form of Secrecy DeclarationPart 1 (G) - Temporary Security Pass Application FormPart 1 (H) - Declaration of Privately Owned Company
  3. 3. ITT (040313) Page 3 of 44Part 1 (I) - Tender Check ListPart 1 (J) - Tender Submission FormPart 1 (K) - Guidelines for Uploading CD/DVD Copies
  4. 4. ITT (040313) Page 4 of 44Tender No. GT13104900IT.1 GeneralThese Instructions to Tenderer (ITT) issued by Qatar Petroleum (QP) outline theprocedures to be followed for completing and submitting Tenders. Tenderer shallcomply with any public tender advertisement or invitation to tender and theseInstructions to Tenderer while preparing its Tender submission. Failure to provideall of the required materials and information, or failure to fully comply with theseinstructions may result in the rejection of the Tender submission by QP.The following words and expressions shall have the meanings herein assigned tothem:DefinitionsCommercialPart/Package/InformationContractTechnicalPart/Package/InformationTender BondTender DocumentTenderer or Bidder or VendorUnless otherwise defined in theseITT, words and expressions shallhave the message assigned to themby the General Conditions ofContract (GCOC) included with thisTender.That part of the Tender that pertainsto rates, prices and monetary values,as well as the GCOC, and furthercontains the contents and informationoutlined in IT.15.11 and 15.13The agreement between QP andTenderer as concluded by means ofa formal duly executed Letter ofAcceptance and Award of Contractfollowed by a duly executed contractdocumentThat part of the Tender that pertainsto the work, services and/or supplyscope, deliverables and relatedrequirements, and further containsthe contents and information outlinedin IT.15.10A written security in the form of anacceptable unconditional andirrevocable bank guarantee issued inaccordance with IT.13 and Part 1 (D).A set of documents in eitherelectronic, or paper format, or bothissued to Tenderers describing therequired works/services/supplies andthe relevant Terms and Conditionsagainst which Tenders should besubmitted.Any natural or juristic person whosubmits a Tender to QP in responseto an invitation to Tender.
  5. 5. ITT (040313) Page 5 of 44Tender Number/NoTenderRepresents the QP Tender referencenumber and may denote suchterminology or references as “MasterRFQ Number” and/or “RFQNumber”..An offer by Tenderer(including all documents,attachments, appendices,drawings, specifications,standards and the like)subject to and in accordancewith the terms andconditions of this ITT andthe Tender Document.IT.2 Validity of TenderTenders shall be valid for a period not less than one hundred twenty (120)calendar days from the closing date. QP intends to notify all Tenderers of theresult of their Tenders during this period. If Tenderer retracts or withdraws itsTender during the period of its validity without receiving authorization from QP,QP may, at its sole discretion, without the need for summons, notice or otherlegal formalities:(i) encash the Tender Bond, and(ii) exercise any other rights stipulated in the Tender Documents.Without invalidating, accepting, or rejecting any Tender, and upon QPdetermining that the tendered price exceeds competitive limits, QP shall have theright to request a Tenderer in writing to reconsider its tendered price..IT.3 Familiarization with Laws of QatarBefore submitting a Tender, the Tenderer shall thoroughly familiarize itself withall the laws, including but not limited to Qatar Labor laws, applicable to the workor services to be performed, and the Qatar Ministry of Economy and Commercerequirements regarding commercial registration of companies and otherauthorizations required to conduct business and work / services in Qatar prior tocommencing any work or service activity in Qatar. By tendering, the Tendererrepresents its conformance with aforementioned, as well that the necessaryallowances were made in the Tender Price for compliance with all laws, rules,regulations and procedures applicable in the State of Qatar or those applicable inany other country where any portion of the work or services will be performed.IT.4 Tender Document and Acknowledgement4.1 The Tender Document consists of:a. Instructions to Tendererb. Form of Tender and Appendixc. Form of Agreement
  6. 6. ITT (040313) Page 6 of 44d. General Conditions of Contract and Appendices4.2 Except for the documents listed below, QP is issuing the Tender Documents inelectronic format (viz. Compact Disc Rom “CD”) only. Such electronic TenderDocument (e-TD) is an exact copy of the Tender Document in original paperformat retained by QP. QP makes no representations as to the data orinformation quality in or of the e-TD.QP Original Paper Format Documents:− Nil− Nil4.3 Tenderer must complete the Schedule of Prices electronically without anyalterations, changes, insertions or additions of new or additional items and pricesand extract and print it on paper format of the duly completed Appendix B(Schedule of Prices). Tenderer shall also extract a paper format copy of the Formof Tender from the e-TD and complete the Form of Tender in paper format. Theduly completed and executed paper formats of the Form of Tender and AppendixB (Part 1 (C) shall be returned along with duly completed electronic format inMicrosoft Excel (in same version issued by QP) when submitting the Tendersubmission in accordance with IT-15 below. Where QP has issued a revised orupdated Appendix B during the course of bidding the Tenderer shall return thelatest issued Appendix B. The Schedule of Prices must be printed on A4 sizepaper, without any page setup alterations. Tenderer shall sign and affix itscompany stamp to each aforementioned page.4.4 Subject to Clause IT.9 (‘Tender Bulletins’), Tenderer shall use the e-TD withoutmaking any alterations or amendments thereto whatsoever except for enteringthe rates and prices with maximum two decimal places, quantity (if required) withmaximum three decimal places, and the other applicable currencies, if QatarRiyals as currency to tender in is not specified. In the event of any discrepanciesbetween the e-TD and the original QP paper Tender Document, the contents ofthe original paper Tender Document shall prevail. Subject to IT.17 and in theevent of an Alternative Tender, the latter must be submitted separately and notbe included in, or form part of Appendix B in accordance with Clause IT.4.3above.4.5 The Tenderer must ensure that the Tender Document received are complete andTenderer must return the Form of Acknowledgment (Part 1 (B)) within five (5)working days of receipt thereof. The Form of Acknowledgment must becompleted, signed and delivered by hand or transmitted by fax to the addressindicated in this Form of Acknowledgement.4.6 Upon written request by the Tenderer, made at least ten (10) working days priorto the Tender closing date, the original paper format Tender Document shall bemade available for the Tenderer’s perusal at following QP office(s):Room No. 31, Building No. 5, Ras Abu Aboud, Qatar Petroleum.
  7. 7. ITT (040313) Page 7 of 444.7 Tenderer must notify QP in writing immediately upon discovery of anydiscrepancy, omission or ambiguities are discovered in the Tender Document.IT.5 Ethics and Secrecy5.1 QP is committed to the ethical conduct of business practice and expects itsemployees and contractors to conduct themselves at all times in accordance withthe highest standards of ethics and integrity. Should there be any violation ofthese principles by the Tenderer, QP will immediately take the strongest possibleaction available to it under any contract or applicable laws and regulations. Thisaction may include, without limitation, suspending and/or disqualifying theTenderer from participating in existing Tender and also prohibiting the Tendererfrom participating in future tenders with QP.5.2 The Tenderer must abide by the terms of the Letter of Undertaking appendedhereto as Part 1 (E) which must be completed and signed by the Tenderer anddelivered by hand to the address indicated in the Letter of Undertaking within five(5) working days of collection/receipt of the Tender Document.5.3 The Tenderer shall also abide by the terms of the Secrecy Declaration appendedhereto as Part 1 (F) which must be completed and signed by the Tenderer andreturned by hand to the address indicated in the Secrecy Declaration within five(5) working days of collection/receipt of the Tender Document. In addition, wherethe Tenderer is a foreign company with a local Qatari sponsor or agent that willnot perform work or services as a subcontractor for the Tenderer, the Tenderermust also together with the Form of Acknowledgement submit a SecrecyDeclaration signed by its local Qatari agent or sponsor.IT.6 Site Visit and Mid-Tender Meeting6.1 The Tenderer may be requested to attend a site visit and/or a mid-tender meetingin order to become familiar with the physical and other conditions pertaining tothe work or services to be performed. Such visits shall be attended entirely atTender’s own risk, cost and expenses. It is strongly recommended that theTenderer attend any scheduled site visit and mid-tender meeting.6.2 The Security Pass Application Form to enable the Tenderers to attend any sitevisit is appended herewith as Part 1 (G). If required, Tenderers must completethis Form and return it together with a copy of the Passport and 2 (two)photographs of each attendee, when so notified of the site visit details. Theattendees nominated for the site visit by Tenderer shall be in possession of avalid Qatar residence permit or business/work visa. Persons holding any othercategory of visa shall not be allowed to visit QP site/installations.Tenderer’s representatives attending a site visit at any of QP’s facilities (mainly atoffshore facilities or hazardous areas) must be in possession of a valid H2S/BAcertificate. Tenderers are advised to make their own arrangements for attendingthe same. Tenderers may also arrange the H2S/BA certificate at their own costfrom any of the following accredited training institutes in Qatar, or any other thirdparty training institute approved by QP:
  8. 8. ITT (040313) Page 8 of 44a) Venture Gulf Safety Training Schoolb) National Academy for Professional Trainingc) Total Safetyd) Enertech – Dohae) Qatar International Safety Center (MADINA)Tenderer shall provide its representatives who attend the site visit with thenecessary protective/safety clothing.6.3 The Tenderer may designate no more than two (2) representatives to attend themid tender meeting and/or site visit on its behalf and at its own cost. Only one (1)representative may be designated to attend a site visit at any of QP’s offshorefacilities. Attendance by representatives of Tenderers Principal/Subcontractorsshall be permitted only in those cases where the Tenderer has informed QP inwriting, prior to the site visit/mid-term meeting date, the names of the companieswhom it intends to nominate as its Principal/ Subcontractors.IT.7 Queries and Communication7.1 All queries and communication pertaining to the Tender must be raised by theTenderer and not by local agents/sponsors. Any queries relating to the TenderDocuments or submitting a Tender must not be raised by telephone or personalcontact, but must be submitted in writing, preferably by fax, to the followingaddress:Well Integrity (Offshore fields) DepartmentQatar PetroleumP. O. Box 47Doha, QatarFax: (00974) 40139652 cc: CNO/5 at Fax No. (00974) 40139416E-Mail: fakhro@qp.com.qa7.2 Correspondence should be directed to the attention of Manager, Well Integrity(Offshore Flds), WI(O) Fax No. (00974) 40139652, Doha, Qatar (with copies toCNO/5. Fax No. (00974) 40139416). Any response issued will be in the form of aquestion and answer and will be distributed to all Tenderers without revealing theidentity of the originator in the Form of Tender Bulletins. In order to preventdelays and ensure QP and Tenderers easily establish the origin of the queries,the Tenderer is required to specify the references of such queries in clear terms.Queries must be received at the above address at least ten (10) calendar daysprior to the Tender closing date. Any queries received after such date will beignored.7.3 Queries or correspondence during the Tendering process, including the Tenderevaluation period, must only be directed to the QP Department at the contactinformation as per IT.7.1 above and not to any QP employee by name. Anyviolation of this instruction by the Tenderer may invalidate its Tender.
  9. 9. ITT (040313) Page 9 of 44IT.8 Fully InformedIt is expected of Tenderer to inspect the worksite and surrounding locations andacquaint and satisfy itself as to the nature of the work or services, thecorrectness and sufficiency of the rates and prices submitted and general localconditions, especially ground, climatic, sea, other water and weather conditionswhich could affect the work or services.IT.9 Tender BulletinsAny addendums, clarifications or meeting minutes will be issued as TenderBulletins and sent to all Tenderers during the Tendering period. The Tenderershall acknowledge receipt of all Tender Bulletins on the “Form of Tender” andshall allow for any costs in connection therewith in the Tender Price.IT.10 Governing LanguageThe Tender Document, including the Tender and all communication must to be inthe English language.IT.11 Tender Rates and PricesThe Tenderer shall submit prices and/or rates for all items required by theSchedule of Prices. All amounts must be quoted in Qatar Riyals unlessexpressly required otherwise in the Schedule of Prices. The rates/prices must bequoted to the second decimal.IT.12 Form of TenderThe Tenderer shall complete the enclosed Form of Tender (Part 1 (C)) whichmust be signed by a person duly authorized to sign on behalf of the Tenderer. Avalid power of attorney on the Tenderer’s company or entity letterhead andsigned by the duly authorized signatory of Tenderer must be attached to theForm of Tender identifying the authorized signatory. QP may reject any Tenderthat is not submitted on the Form of Tender.IT.13 Tender and Performance Bonds13.1 The Tenderer must submit a Tender Bond with its Tender. The Tender Bondmust clearly refer to this Tender No. and as indicated on the covering letterissued at the time of Tender collection. The value of the Tender Bond shall be inQatar Riyals 360,000.00 (Qatari Riyal three hundred sixty thousand only)13.2 The Tender Bond must be issued by a bank operating in Qatar. Cash or chequesare not acceptable. A bank guarantee or bond issued in respect of another tenderis not acceptable. Bonds issued by insurance companies are not acceptable. Thewording of the Tender Bond must be exactly in accordance with the formatappended hereto as Part 1 (D).13.3 The period of validity of the Tender Bond must be for not less than one hundredfifty (150) calendar days after the Tender closing date. In the event QP requestan extension of the Tender validity period, and the Tenderer agrees to such
  10. 10. ITT (040313) Page 10 of 44extension, the Tenderer must revalidate its Tender Bond for the extended Tendervalidity plus thirty (30) calendar days.13.4 Tenders not accompanied by a valid Tender Bond that is not exactly inaccordance with the format appended under Part 1(D) may be rejected by QPwithout the need to notify the Tenderer thereof.13.5 In the event that it is required of the Tenderer to whom a Contract is awarded(“Contractor”) to provide QP with a final bank guarantee in the form of aperformance bond (“Performance Bond”)as stipulated in the GCOC, the TenderBond shall remain valid until the Performance Bond is accepted by QP. If theContractor fails to provide the Performance Bond within the specified period, QPmay immediately encash the Tender Bond without the need for summons ornotice or other legal formalities. The Performance Bond must reveal the QPContract number. The Contract number (which usually would represent theTender No., except for the “T” in Tender No. to be replaced by “C” in the Contractnumber).IT.14 No Alterations to Tender Documents14.1 No erasures, alterations, additions or deletions must be made in or to the TenderDocument. Any Tender that is incomplete or contains unauthorized alterationsmay be rejected by QP.14.2 Any corrections made in the Tender must be initialed by the person authorized tosign the Tender.IT.15 Submission of Tenders15.1 The Tender (inclusive of all accompanying documents) shall be bound securelytogether and enclosed in a wax sealed envelope and shall be delivered to:The Secretary, General Tenders CommitteeQatar Petroleum6th Floor, Head Quarters Building, West BayP. O. Box 3212Doha - Qatarnot later than 12:00 hours on the due date.15.2 The envelope shall be clearly marked on the outside with the name of theTenderer, the Tender Number and work or service description stated on the Formof Tender and with the official Tender closing date and time.15.3 Tenderer must complete and submit with its Tender the form attached hereto asPart 1 (J) (“Tender Submission Form”). This form must be submitted with theTender as a separate document and not included in the sealed envelopes withthe Tender. The Tenderer must affix its initialed company stamp to the TenderSubmission Form. If Tenderer fails to comply with the requirements set forth inthis IT.15.3 the acknowledgement of receipt as set forth below will not be issuedby QP.
  11. 11. ITT (040313) Page 11 of 4415.4 The completed Tender Submission Form will be signed by the QP recipient andreturned to the person who delivered the Tender. This will serve only asacknowledgement of receipt of a package with the same title and number asprinted on the Tender Submission Form. In the event that the Tender issubmitted by registered mail, the acknowledgement of receipt as set forth abovewill not be issued by QP unless it is collected by the Tenderer from the office ofthe Secretary of the QP General Tenders Committee.15.5 The Tender must be received before the above time and date, at the aboveaddress either by registered mail or by messenger. The method of delivery is thesole responsibility of the Tenderer.15.6 Any Tender submitted after the time limit specified on the closing date may berejected.15.7 Subject to IT.15.10 the Tenderer must submit one (1) fully and duly executedoriginal paper format plus two (2) identical, secure and non-alterable, non-encrypted, human eye readable electronic copies of the aforementioned oncompact disc (CD or DVD) of its Tender. Subject to IT.15.11 the Tenderer mustsubmit one (1) fully and duly executed original paper format plus one (1) copypaper format of aforementioned, plus one (1) identical, secure and non-alterable,non-encrypted, human eye readable electronic copy of the aforementioned oncompact disc (CD or DVD) of its Tender. The original duly executed paperformats shall be clearly marked “ORIGINAL”.15.8 The Tenderer must affix its initialed company stamp to every page of theORIGINAL which must include all parts of the Tender Document. Every page ofthe Tender must be consecutively numbered and must align with the TenderCheck-List (Item 6, Part 1 (I)).15.9 The Tenderer must separate the Technical and Commercial Parts of its Tenderand submit in two separate sealed packages with each package clearlyidentifiable and respectively marked “TECHNICAL” or “COMMERCIAL” .15.10 It is QP’s intention to open and evaluate the technical part first. The TechnicalPackage must not contain any commercial information, but only the following:a) original Tender Bond;b) completed Appendices to the GCOC (except Appendix B);c) technical details of any Alternative Tender;d) declaration of Privately Owned Company (if applicable);e) tender Check-List duly filled up as per Part- 1( I );f) un-priced Commercial information (exact copy of the commercial part ofTender with prices duly blanked out);g) un-priced and signed Form of Tender acknowledging receipt of all TenderBulletins;h) notary certified copy in English of Commercial Registration Certificate inaccordance with IT.16;i) information in respect of consortium/joint venture tender stipulated inIT.25;j) vendor Registration form, duly filled and signed in original. If the Tendereris participating in a QP tender for the first time and has not yet registered
  12. 12. ITT (040313) Page 12 of 44with QP, or if already registered, where the Tenderer’s contactinformation has changed;k) a copy of the signed Letter of Undertaking and Secrecy Declaration assubmitted to QP by Tenderer within five (5) working days ofcollection/receipt of the Tender Documents pursuant to IT.5 herein above;l) color copy of Tender Bond, which must also be included in any CD/DVD.15.11 Subject to IT.15.8 and 15.9 above, the Commercial Package must contain thefollowing:a) completed and signed Form of Tender;b) completed Schedule of Prices (Appendix B) in two (2) original formats plusone secure and non-alterable, non-encrypted, human eye readableelectronic copy of the aforementioned on CD/DVD. The CD/DVDcontaining the Schedule of Prices shall be placed in a separate envelopeand included in the sealed envelope of the Commercial Package;c) commercial details of any Alternative Tender pursuant to IT.17.15.12 The Tenderer must tender in full compliance of all terms and conditions of theITT, Tender Document, the GCOC and all Appendices attached to the GCOC, aswell as submit all details, forms and information as required by the GCOC andAppendices. The accurate completion of the schedules attached under the“Contractor Resources” and “Contract Execution Plan” appendices is mandatory,and shall form the basis for evaluation of the Tenderer’s technical competenceand ability to carry out the works and services, and may become a part of theContract. Failure to submit a complete Tender compliant to all terms andconditions, including the GCOC, or failure to comply fully with these ITT in anyway may result in the Tender being rejected by QP.15.13 Tenderer’s Commercial Package must include all costs associated with thecomplete performance of the work or services. If the Tenderer is of the opinionthat any part of the Tender requirements are not clear in terms ofresponsibilities/obligation/liabilities, the Tenderer must raise this as a query andseek clarification from QP prior to submitting its Tender. No changes to theCommercial Information shall be entertained by QP during tender evaluationstage, unless the tender requirements are changed by QP.15.14 This Tender is issued subject to the condition that the Letter of Undertaking asrequired in Part I (E) is submitted to QP by Tenderer pursuant to IT.5 hereinabove.If the above-mentioned condition is not fulfilled, QP shall have the right to rejectthe Tender.IT.16 Registration & Ownership Declaration(i) Both foreign and local companies acting as offeror in accordance with thisInvitation to Tender must submit proof of its/their legal status and capacity tocontract by submitting a notary certified translated proof in the English language,together with a certified copy of the original, of its company/commercialregistration certificate from its country of origin. Aforementioned must also havevalid Qatar State authority to do business in Qatar. The registration requirements
  13. 13. ITT (040313) Page 13 of 44differ depending on the nature and type of business to be conducted, andwhether the service to be performed is an engineering consultancy service orotherwise. Tenderer shall ensure that it complies with the relevant Qatari legaland registration requirements before submitting its bid.(ii) Local companies must submit a notary certified translated proof in the Englishlanguage, together with a notary certified copy of the original of their updatedQatar commercial registration certificate with their Technical package. ForeignCompanies shall submit proof of their application for registration with the relevantQatar State Authority within ten (10) days after receiving the written notification ofacceptance of their Tender or written notification of Contract award by QP, and acopy of their registration certificate within thirty (30) days after receiving thewritten notification of acceptance of their Tender or written notification of Contractaward by QP. This does not apply to foreign companies who will not perform anywork or services in Qatar.(iii) A foreign company that will not perform any work or services in Qatar mustnotwithstanding, and subject to IT.16 (i), submit a notary certified translated proofin the English language, together with a certified copy of the original, of itscompany/commercial registration certificate from its country of origin.(iv) Privately owned Qatari companies shall complete and submit with their TechnicalPackage the “Declaration of Privately Owned Company Form” appended as Part1 (H). A foreign company with a local Qatari agent or sponsor shall also submitthis Form in respect of its sponsor or agent with the Tender.(v) All Local and International Engineering Consultancy Offices must comply with theprovisions of Law No: 19/2005 for the Regulation of the Practice of EngineeringProfessions together with its Executive Regulations and commence in theregistration and issuance of the Certificate proceeding immediately after award ofthe Contract.IT.17 Alternative Tender17.1 Pursuant to IT 15.12 each Tenderer must as a minimum submit a validfully compliant Tender in accordance with all the terms and conditions ofthe Tender Document, failure of which may invalidate or disqualify theTender.17.2 In addition to IT.17.1 above, and in the event of any proposed deviation,change, alteration or amendment to any term, condition and/or provisionof the Tender Document, Tenderer must submit the aforementioned in theform of an Alternative Tender, complete Annexure I attached to Part 1(I)(Tender Check List of ITT) appended hereto, and include the Technicalpart of this Alternative Tender with its Technical Package.17.3 Any commercial or time impact as a result of any proposed deviation,change, alteration or amendment to any term, condition and/or provisionof the Tender Document must be included in a separate pricing scheduleor table and included in the Commercial Package as per IT.15.11 above.
  14. 14. ITT (040313) Page 14 of 4417.4 If no Alternative Tender is included in the Technical Package, anydeviation, change, alteration or amendment to any term, condition and/orprovision of the Tender Document made or referred to by Tenderer shallbe ignored by QP. Likewise, the inclusion of the aforementioned in theCommercial Package without the Alternative Tender included, orreferenced in the Technical Package shall render the Tender void..IT.18 Correction of Arithmetical or Other ErrorsShould the tendered amount expressed in words differ from the amountexpressed in figures, or if there is an arithmethical error in the Tender, or if thereis a variance or discrepancy between the tendered amounts contained in thepaper and electronic formats respectively of the Schedules of Prices submittedby the Tenderer as per IT.4, the lesser amount shall be considered duringevaluation by QP unless the difference is attributable to a calculation error,whereupon the error may be corrected by QP and the so corrected amount shallbe considered by QP.Any adjustment, correction, clarification or amendment made by QP to a Tendershall be communicated in writing to the Tenderer for Tenderer’s writtenacknowledgment prior to the date of award of the Contract.IT.19 Acceptance or Rejection of Tenders and Incurred CostsQP is under no obligation to award a Contract or accept the lowest or any Tenderand will not assign any reason for the rejection of any Tender. QP will not beresponsible for any costs or expenses incurred by the Tenderer in connectionwith its Tender, any site visit, attending meetings, obtaining additional insurance,etc., or for the formation of the Contract should the Tenderer be successful. TheTenderer shall not have any recourse or redress whatsoever if QP, for whateverreason, awards the Contract to another Tenderer or does not award any Contractat all.IT.20 Notification of Acceptance of Tender and Award of ContractQP shall notify the successful Tenderer in writing of QP’s acceptance of itsTender and award of the Contract by means of a written Letter of Acceptance ofTender and Award of Contract. The acceptance of the Tender and award of theContract will authorize the Contractor to commence the work/services/supplyunder the Contract subject to the conditions precedent stated therein pertaining,amongst others, to:a) submission and acceptance by QP of the Performance Bond as per Contract;andb) submission and acceptance by QP of necessary proof of insurance coverageas stipulated in the GCOC and/or Appendix C thereof; andc) submission of the documents, if any, required for finalizing the Contract.Failure by Contractor to submit above-mentioned documentation acceptable toQP within the time period stipulated in QP’s Letter of Acceptance of Tender andAward of Contract notification, may result, at QP’s sole discretion, without theneed for summons or notice or other legal formalities, in the attachment and
  15. 15. ITT (040313) Page 15 of 44encashment of the Tender Bond as well as the exercise of any of QP’s otherrights and remedies.IT.21 Signing the Contract21.1 Following receipt and acceptance by QP of the above-mentioned requiredinstruments and documentation, QP shall prepare the contract documentand issue the same for signature.21.2 Failure by Contractor to sign the Contract on, or before the QP specifiedrequired date may result, without the need for summons or notice, or otherlegal formalities, in QP:a) attaching and encash the Tender Bond; orb) after expiry of the Tender Bond the attachment and encashment of thePerformance Bond; and/orc) exercise any of QP’s other rights and remedies stipulated in theContract; and/ord) the ipso facto termination of the Contract.IT.22 Submission of GrievancesThe Tenderer shall have the right to submit a grievance to QP’s Chairman of theBoard of Directors in respect to any action(s) taken by QP under Clauses IT.2,IT.20 or IT.21. The grievance must be submitted in writing within fifteen (15)calendar days of the action. The Chairman’s decision in respect to the grievanceshall be final.IT.23 Contract Award detailsQP reserves the right to publish, in whatever manner it chooses, details of itsevaluation of the Tenders and award of Contract, including:a) the identity of all Tenderers;b) the identity of technically acceptable Tenders;c) result of the commercial evaluation of the technically acceptable Tenders,including prices;d) Contract award details.IT.24 Return of Tender DocumentThe Tender Document, including any drawings, specifications, etc., remains thesole property of QP. If a Tenderer decides not to submit a Tender it shall returnthe Tender Document to QP.IT 25 Criteria for submission of Bids by Consortiums/Joint ventures25.1 QP may agree to the submission of Tenders by a consortium or jointventure.25.2 Where a Tender is submitted by a consortium or joint venture that is not aduly registered separate legal entity, the following shall apply:
  16. 16. ITT (040313) Page 16 of 44(a) it shall be indicated in the Tender that the Tender is submitted by aconsortium or joint venture. The name of the leader of the consortium orjoint venture shall also be specified;(b) it shall be confirmed in the Tender that the parties to the consortium orjoint venture shall accept joint and several responsibility for discharging allobligations under the Contract;(c) where the Tender is submitted or signed by the leader of the consortium orjoint venture on behalf of the consortium or joint venture, the Tender shallclearly define the respective roles and responsibilities of each member. Inthis event the Tender shall also contain the original of a duly signed powerof attorney from each member authorizing the leader to sign and/or submitthe Tender on behalf of the consortium or joint venture;(d) QP shall exchange communication during tendering with the leader of theconsortium or joint venture only. Correspondence exchanged by QP withthe leader shall be binding on the Consortium members’;(e) in the event of award of Contract to a consortium or joint venture, theContract document shall be signed by all members of the consortium orjoint venture. However for the remittance of payment, consortium or jointventure partners signing the Contract shall identify the leader of theconsortium or joint venture and the payment shall be made to him as perhis record in QP’s vendor registration details.IT 26 Special Terms and ConditionsNil
  17. 17. ITT (040313) Page 17 of 44PART 1 – (B)FORM OF ACKNOWLEDGEMENT
  18. 18. ITT (040313) Page 18 of 44FORM OF ACKNOWLEDGEMENTMASTER RFQ NO. GT13104900TENDER TITLE PROVISION OF WELL INTEGRITY TESTING AND DIAGNOSTIC SERVICESFOR QP OFFSHORE WELLSAddress: Contracts Department , Fax No. (00974) 40139416Attention: CNO/5We hereby acknowledge having received the Tender Documents for the above mentioned Tender inCompact Disc ROM “CD”. We furthermore confirm that we have used the e-TD on an ‘as is’ basis, withoutmaking any alterations or amendments thereto whatsoever and advise you:a) * that the Tender Documents have been received in good order and that we intend to completeand submit the Tender in accordance with the tender Documents.b) * that the Tender Documents are incomplete and request the following:c) * that we are unable to complete the Tender and therefore wish in this instance to decline toTender.Our representative for further contact in connection with this Tender isMr………………………………….Signed : ……………………………………………………………………….Name : ……………………………………………………………………….Position Held : ……………………………………………………………………….On behalf of : ……………………………………………………………………….Company : ……………………………………………………………………….Address : ……………………………………………………………………….Country : ……………………………………………………………………….Date : ……………………………………………………………………….Notes:* Delete whichever is not applicableA fax with the same content as above may be sent instead of this document( Fax: No. (00974) 40139416)
  19. 19. ITT (040313) Page 19 of 44PART 1 – (C)− FORM OF TENDER AND APPENDIX
  20. 20. ITT (040313) Page 20 of 44FORM OF TENDERThe Secretary, General Tenders Committee,Qatar Petroleum,P.O. Box 32126th Floor, Head Quarters Building, West BayDoha – QatarMaster RFQ No. : GT13104900Tender Title : PROVISION OF WELL INTEGRITY TESTING AND DIAGNOSTICSERVICES FOR QP OFFSHORE WELLSTender Issue Date : 25/04/2013Tender Closing Date : 26/05/2013 Time: 12:00 hoursDear Sirs,1. Having carefully examined the Tender Documents for the execution of the above namedworks, we the undersigned offer to execute the whole of the said works in conformity with theabove referred Tender Documents for the sum of Qatari Riyals……………………………………………………………………………………………………...…………………………………………………………(QR. ……..……………………) and/or suchother sums as may be ascertained in accordance with the CONTRACT.2. We enclose herewith the original of the Tender Bond for QR............…………....... valid until.................……3. The following documents [original + 2 copies] are returned herewith:-Technical Packagea) Tender Bond (Applicable);b) Completed CONTRACT Appendices (except Appendix B);c) Technical details of any Alternative proposald) Declaration of Privately Owned Company Form (if applicable).e) Tender Check List as per PART 1 (I)f) Un-priced Commercial Proposalg) Un-priced and signed Form of Tenderh) Copy of Commercial Registration Certificate (if applicable)i)j)k)Information on consortium/joint venture (if applicable)Copy of signed Letter of UndertakingCopy of signed Secrecy DeclarationCommercial Packagea) Completed and signed Form of Tender; andb) Priced Schedule of Prices (Appendix B).c) Commercial details of any Alternative proposal4. We acknowledge receipt of the following Tender bulletins and these have been considered inour Tender preparation:-Ref. No. Subject Date…………………………. .......................................... ...........................…………………………. .......................................... ...........................…………………………. .......................................... ...........................
  21. 21. ITT (040313) Page 21 of 445. This Tender shall remain valid for a period of 120 calendar days from the closing date forsubmission of Tenders.Signed : ………...……………………… Date : …………………...…………..Name : ……………..…………………Position : ……………..………………… Company : ………………………...….Address : ………………..……………… (Company Seal) : ………………….….
  22. 22. ITT (040313) Page 22 of 44APPENDIX TO FORM OF TENDER ( GT13104900 )The following information relate to relevant Articles in the CONTRACT document:-SL.No.Description Articles Remarks1 Amount of TenderBond:IT 13.1 QR.360,000.002 Amount ofPerformance Bond:GCOC Article 13.9 10% of CONTRACTPRICE3 Validity of PerformanceBond:GCOC Article 13.7 45 days afterCOMPLETION DATE4 Insurance:i) WorkmenCompensationPolicyii) Third PartyGeneral Legal andContractualLiabilityiii) Property Insuranceiv) *v) *vi) *i)Append.C Clause1.2ii)Append.C Clause1.3iii)Append.C Clause1.1i)Qatar Labour Law.ii)USD. 1,000,000.00iii)USD. 1,000,000.005 Liquidated Damages: GCOC Article 10, App.BClause 4.0one percent (1.0%) ofthe RO Value per day foreach day or part of a dayof delay. The totalliquidated damages shallnot exceed ten percent(10%) of the total ROValue for the individualRO.
  23. 23. ITT (040313) Page 23 of 446 Guarantee Period: GCOC Article 13 Not Applicable7 Payment of Invoices: GCOC Article 12, App.BClause 3.0, App.D, Clause5.0Monthly8 WORK/SERVICESintended to commenceon: 01/10/2013 (Tentative)9 CONTRACT DurationIncluding Mobilizationand Demobilization:Appendix A Clause 16.0 Thirty Seven (37)calendar months fromthe EFFECTIVE DATEincluding mobilizationperiod of one (1)calendar month
  24. 24. ITT (040313) Page 24 of 44PART 1 – (D)FORM OF TENDER BOND (SPECIMEN)
  25. 25. ITT (040313) Page 25 of 44FORM OF TENDER BOND(BANK LETTER OF GUARANTEE)BANK’S NAME AND ADDRESSDate : …………………Guarantee No.: …………………Master RFQ No.: GT13104900Qatar PetroleumP.O. Box 3212,Doha,State of Qatar.We _______________ (Bank’s Name) ________________Bank of P.O.BoxNo.________, Qatar, refer to Tender (Title)___________ issued by Qatar Petroleum(QP) in Doha, Qatar to M/s.__________________, having its main office at, (P.O. Box)_______________ (City) ________________ (Country) _________________ herebyirrevocably and unconditionally undertake to pay to Qatar Petroleum an amount ofQatari Riyals______________________________(in words) QRs._________________(in figures) immediately upon first written demand by Qatar Petroleum not withstandingany contestation or objection by M/s.____________________________________________This Letter of Guarantee (Tender Bond) is solely related to Tender/Master RFQ No.GT13104900This Letter of Guarantee shall be effective as from __________________ and it shallremain valid in full force and effect until __________________(both days inclusive).Upon expiration of the said validity, this Guarantee becomes null and void withoutnecessity of being returned to us.Yours faithfully,For: _________________( Banks Name)_______________________AUTHORISED SIGNATORY
  26. 26. ITT (040313) Page 26 of 44PART 1 – (E)FORM OF LETTER OF UNDERTAKING
  27. 27. ITT (040313) Page 27 of 44LETTER OF UNDERTAKINGpertaining toPRINCIPLES OF BUSINESS CONDUCTThe Secretary, General Tenders Committee,Qatar Petroleum,P.O. Box 32126th Floor, Head Quarters Building, West BayDoha – QatarDear Sir:In consideration for the release of Tender Documents to us (all references to contractor shallinclude but not be limited to any contractor, vendor, supplier and/or service provider) inrespect to Tender No. _______________________I hereby represent acting in my capacityas _______________________________ (Title) of _____________________________(Name of Company), a company organized and existing under the laws of_____________________________ (Country of Incorporation) (“the Company”), that (i) theCompany and its officers, directors, employees understand and accept that Qatar Petroleum(“QP”) is committed to conducting its business in accordance with the highest standards ofethics and integrity, and that (ii) the Company and its officers, directors, employees will carry outbusiness in a lawful, transparent and commercially sound manner.The Company represents and warrants that it operates and implements policies and proceduresto ensure that the Company, its officers, employees, contractors. consultants and other agentsand representatives act with the utmost professionalism, honesty and transparency inaccordance with international best practice and business ethics in all of its activities and that ithas systems and procedures in place to monitor compliance by the Company, its officers,directors, employees and other authorized representatives and all suppliers, contractors,consultants and other providers of goods and services with its policies. The Company alsorepresents and warrants that its policy contains sufficient procedures to monitor compliance withits policy, both by its officers and employees and third parties it engages in the provision of itsservices.The Company further represents and warrants that prior, during or after the award of anycontract, the Company and its officers, directors, employees and any other authorizedrepresentatives, have and shall, with respect to the matters which are the subject of the Tender:A) treat QP and its officers, directors, employees and any other authorizedrepresentatives, with fairness, dignity, and respect, free from harassment anddiscrimination: andB) act in accordance with the highest standard of ethics and best practicesprevailing in the relevant profession or industry; andC) not improperly participate or influence any QP decision or action or inaction; andD) not actively or passively attempt improperly to influence any QP decision oraction or inaction; andE) not improperly gain access to QP’s confidential information; and
  28. 28. ITT (040313) Page 28 of 44F) not improperly further the Company’s or Company personnel’s interests or theinterests of the Company’s parent company, shareholders, affiliates, sistercompanies, joint venturers or any other company or entity in which the Companyor Company personnel have any interest, to the perceived or actual detriment ofQP and its affiliates or inconsistent with the purpose of the contract; andG) not make or offer, with respect to the matters which are the subject of theTender, any compensation, commission, agency fee, introduction fee, payment,gift, promise or advantage to any company or person where such payment oradvantage would violate applicable laws and regulations; andH) not give, or receive from, any QP employee anything of more than nominal value;andI) not offer, promise, give, pay, request or accept any bribe, gift or inducement inthe form of money or otherwise to/from any of QP’s officers, directors, employeesand any other authorized representatives, for the purpose of inducing him/her toact contrary to the known rules of honesty and integrity, or influencing his/herbehavior for improperly obtaining or receiving favorable treatment; andJ) immediately notify QP when they become aware of any violation of the above.The Company understands and agrees that any violation of any of the principles mentionedabove will be treated as a material breach of the duties assumed under this Letter ofUndertaking, and acknowledges that should the Company be found in violation of the saidprinciples, QP will immediately take the strongest possible action available to it under anycontract or applicable laws and regulations. This action may include, without limitation,suspending and/or disqualifying the Company in the relevant Tender and prohibiting theCompany from participating in further tenders with QP.The Company acknowledges and agrees that QP, acting directly or through its authorizedrepresentative(s) or agent(s), shall have the right to conduct and audit with respect to thematters which are the subject to this Letter of Undertaking. Should QP elect to exercise thisright, the Company shall at its own cost, do all things and give all assistance and cooperation toQP as may be reasonably requested by QP in order for QP to conduct the said audit. Thisincludes, without limitation, (i) making available all books, records, accounts, correspondence,instructions, receipts and memoranda of the Company insofar as they are pertinent to thesubject of this Letter of Undertaking (and QP shall have the right to photocopy or otherwisereproduce, at its own cost, any of these documents), and(ii) making the Company’s officers andemployees, and existing or prospective subcontractors, available to meet with QP and/or QP’sauthorized representative(s) or agent(s) to provide information and/or explanations as may berequested. The Company shall also make all reasonable efforts to obtain a similar undertakingfrom its existing or prospective subcontractors, for its and QP’s benefit.. Notwithstanding QP’sright to see all information described above, QP will not carry out an audit of the make-up of theCompany’s bid.If the Company refuses to comply with QP’s request for an audit, QP, in its sole discretion, maytake appropriate action against the Company, which may include, without limitation, suspendingand/or disqualifying the Company in the relevant Tender and prohibiting the Company fromparticipating in further tenders with QP.Should the Company breach this Letter of Undertaking, QP may disclose any informationprovided by the Company, whether provided in confidence or otherwise, to any of thecompanies in which QP has a participating interest.The Company hereby undertakes, warrants and represents that it will indemnify QP against anyand all damages, losses, costs, expenses, charges and other disbursements associated with
  29. 29. ITT (040313) Page 29 of 44any breach of this Letter of Undertaking, including, for the avoidance of doubt, consequentiallosses.This letter shall be governed and construed in accordance with the laws of the state of Qatarand all disputes arising out of or in connection with this letter shall be subject ot the exclusivejurisdiction of the courts of the state of Qatar.Signed : ………...…………………… Date : …………………...…………..Name : ……………..………………Position : ……………..……………… Company: ………………………...….Address : ………………..…………… (Company Seal) : ………………….….
  30. 30. ITT (040313) Page 30 of 44PART 1 – (F)FORM OF SECRECY DECLARATION
  31. 31. ITT (040313) Page 31 of 44SECRECY DECLARATIONTENDER/ MASTER RFQ NO. GT13104900The Secretary, General Tenders Committee,Qatar Petroleum,P.O. Box 32126th Floor, Head Quarters Building, West BayDoha – Qatar…………………………… (hereinafter called “TENDERER”) declares that it has anInvitation to Tender, with the tender number referenced above, issued by QatarPetroleum (hereinafter called “QP”). TENDERER agrees to observe and comply with,and cause all its employees, agents, representatives and prospective sub-contractors toobserve and comply with the following:TENDERER shall at no time without the prior written agreement of QP inconnection with any work or services (hereinafter referred to as Work) which QPmay wish to entrust to TENDERER from time to time or in connection with thepreparation by TENDERER of a tender (hereinafter referred to as Tender) inresponse of the subject Invitation to Tender, for any purpose other than theperformance of the Work or the preparation of the Tender:(a) disclose to any third party the fact that the Work may be or had beenentrusted to TENDERER and/or that TENDERER has been invited to submita Tender;(b) reproduce, copy or use, disclose to, place at the disposal of or use on behalfof any third party or enable any third party to peruse copy or use anydocuments, data or other informationi) placed at the disposal of the TENDERER by or on behalf of QP forcarrying out the Work and/or the preparation of the Tender;ii) which TENDERER may in any other way acquire from QP and which aredirectly or indirectly related to the Work and/or the preparation of theTender;iii) which TENDERER has prepared or will prepare in connection with thepreparation of the Tender, insofar as such documents, data and otherinformation contain any information placed at the disposal of TENDERERor acquired by TENDERER as referred to in (i) and (ii) above.In the event that the Work is not entrusted to TENDERER, TENDERER shallimmediately return to QP all documents and data referred to Item 1, paragraphs(b) (i) and (ii).The secrecy obligation as set forth in Item 1 above shall not apply:(a) if and insofar as the fact and/or any of the documents, data and otherinformation referred to in Item 1 paragraphs (a) and (b) respectively are partof public knowledge or literature at the date of their receipt by theTENDERER as from such date;
  32. 32. ITT (040313) Page 32 of 44(b) if and insofar as such fact and/or documents, data and other informationbecome part of public knowledge or literature to the date of their receipt bythe TENDERER as from such subsequent date;(c) if and insofar as documents, data and other information similar to suchdocuments, data and information are already in the possession of theTENDERER at the date of their receipt by the TENDERER as from suchdate;(d) if and insofar as documents, data and other information similar to suchdocuments, data and information are subsequent to the date of their receiptby the TENDERER disclosed to TENDERER by a third party whosepossession is lawful and is under no obligation not to disclose as from suchsubsequent date;(e) if and insofar as documents, data and other information similar to suchdocuments, data and information are developed by the TENDERERindependently of the subject invitation to tender;(f) to the use and disclosure of the fact and/or any of the documents, data andother information referred to in Item 1 paragraphs (a) and (b) respectivelymade by TENDERER more than five (5) years after the date when thesubject invitation to tender was obtained by TENDERER.TENDERER shall ensure so far as reasonably possible, that if under the terms ofthis declaration any of the documents, data and other information (or the factscontained therein) referred to in Item 1, paragraph (a) and (b) respectively cometo the knowledge and/or in the possession of any third party through the actionsor fault of the TENDERER, such third party shall also be bound by thestipulations contained in this declaration. Furthermore, TENDERER will onlyprovide any of the documents, data and other information (or the facts containedtherein) referred to in Item 1, paragraph (a) and (b) to its potential subcontractorsand suppliers when necessary for the purpose of this Tender only after thosesubcontractors and suppliers have signed with TENDERER a SecrecyDeclaration containing provisions similar to those contained in this declaration.This declaration shall be construed under and governed by Qatari Law.Signed : ..........................Name : ..........................Position held : ..........................On behalf of : ..........................Company : ..........................Address : ..........................Place : ..........................Country : ..........................Date : ..........................
  33. 33. ITT (040313) Page 33 of 44PART 1 – (G)TEMPORARY SECURITY PASS APPLICATION FORM
  34. 34. ITT (040313) Page 34 of 44attached under Appendix D
  35. 35. ITT (040313) Page 35 of 44PART 1-(H)DECLARATION OF PRIVATELY OWNED COMPANY
  36. 36. ITT (040313) Page 36 of 44DECLARATION OF PRIVATELY OWNED COMPANYTender / Master RFQ No.I /We hereby represent the following:1. The Tenderer is a privately owned Company, registered in the State of Qatar.2. There are no current Qatar Petroleum (QP) employees or their close relatives(spouse, parents, children, brothers, sisters) having ownership or interest (director indirect) in the Company.orThe names of current QP employees or their close relatives who have ownershipor interest (direct or indirect) in the Company are listed below.………………………………………………………………………………………………………………………………………………………………………………………………………3. Tenderer shall advise QP of any change in ownership during the term of theCONTRACT.On behalf of Tenderer (Company name): …………………………………………….……………………………………………………………………………………………..Signed : ______________________________________________Name : ______________________________________________Position Held : ______________________________________________Address : __________________________________________________________________________________________________________________________________________Date : ______________________________________________
  37. 37. ITT (040313) Page 37 of 44PART 1-(I)TENDERER CHECK LIST
  38. 38. ITT (040313) Page 38 of 44Tenderer Check ListTenderers are advised to ensure that followings points /aspects have been compliedwithin their offer failing which the Tender may be rejected by QP.• Please tick the box [√] which is applicable and cross [x] in the box(es)whichever is/are not applicable.• The check list duly filled in must be submitted along with the Tender.1.a) Whether Bank Guarantee for the required Tender Bond amount strictly in theFormat prescribed has been enclosed with the Tender.Yes [……] No [……] Not Applicable [……]1 b) If Yes, following are the details:i) Name of the Bank: ……ii) Value: ……iii) Validity of the Guarantee: ……1 c) Whether a copy of the same is included in copies of the technical bidsYes [……] No [……]2a) Whether completed Form of Tender signed by a person duly authorised to signhas been enclosed?Yes [……] No [……]2b) Whether a valid Power of Attorney document has been attached with the form ofTender identifying the authorized signatory.Yes [……] No [……]2c) Copy of the Qatari Commercial Registration attached or notYes [……] No [……]2d) Copy of any required Engineering Registration attached or notYes [………] No [……..]2e) Secrecy Declaration attached or notYes [……] No [……]2f) Declaration of Privately owned Companies attached or not
  39. 39. ITT (040313) Page 39 of 44Yes [……] No [……]3. Have the rates, prices and totals etc been checked thoroughly and prices beensubmitted strictly in the price format as per Appendix- B, Schedule of Prices.Yes [……] No [……]3a. Whether soft copy of Appendix B in Excel version has been provided by theBidder in a separate envelope in commercial packageYes [……] No [……]3b. Whether a copy of Appendix B with prices duly blanked out is included in thetechnical proposal.Yes [……] No [……]4. Whether all the terms and conditions of tender document are accepted andcomplied with.Yes [……] No [……]If not, enclose details of Articles/Clauses not acceptable in the format as perattached annexure to the check list. Tenderer to note that anyexceptions/deviations mentioned elsewhere in the Tender shall not beconsidered.5. a) Has the Tender been prepared in accordance with the tender documentrequirements and all the appendices duly filled in and enclosed.Yes [……] No [……]5. b) Whether Contractor’s QA/QC Plan / Procedure submitted.Yes [……] No [……]5. c) Whether Contractor’s HSE Manual / Plan submitted.Yes [……] No [……]5. d) Whether Contractor’s Environment Management Manual / Plan submitted.Yes [……] No [……]6. Are the pages of the Tender submission consecutively numbered an indicationgiven in the Form of Tender as to how many pages are contained in the Tender.
  40. 40. ITT (040313) Page 40 of 44Yes [……] No [……]7. Experience Criteria – Confirmation that the tenderer/others agencies meet theminimum experience criteria indicated in the tender document.Yes [……] No [……]8. Confirmation of compliance that the tenderer/others agencies meet therequirements of the scope of work.Yes [……] No [……]9. Confirmation of compliance that the tenderer/others agencies meet the schedulerequirements of the tender document and that a detail plan of execution for allactivities is included.Yes [……] No [……]10. Confirmation of compliance to mobilize and maintain adequate resources,manpower, construction equipment, fabrication yard, installation barges/vesselsetc as per Scope of Work requirements.Yes [……] No [……]11.a) Whether the Tender is submitted by or on behalf of a consortium or joint venture.Yes [……] No [……]11 b) If Yes, all conditions for consortium or joint venture as indicated in this tenderdocument is complied with.Yes [……] No [……]11 c) Local sponsor’s / agent’s details provided or notYes [……] No [……]……………………………………Tenderer’s Signature
  41. 41. ITT (040313) Page 41 of 44Annexure –1 to Check ListFormat for List of Exceptions/Deviations proposed by the TendererTenderReference(Clause/Appendix/Page No)QP tender requirement Deviation proposedby the Tendererwith justification orreasonWhether deviationshave time and costimplications (onlyindicate yes/no)
  42. 42. ITT (040313) Page 42 of 44PART 1 (J)TENDER SUBMISSION FORM
  43. 43. ITT (040313) Page 43 of 44TENDER SUBMISSION FORMTO:The Secretary, General Tenders Committee,Qatar Petroleum,P.O. Box 32126th Floor, Head Quarters Building, West BayDoha – QatarName of Tenderer: :Master RFQ No. : GT13104900Tender Title : PROVISION OF WELL INTEGRITY TESTING ANDDIAGNOSTIC SERVICES FOR QP OFFSHOREWELLSTender Issue Date : 25/04/2013Tender Closing Date and Time : 26/05/2013 at 12:00 hoursDear Sirs,We hereby declare that the accompanying sealed packages contain the commercial and technical proposals,as well as the tender bond in respect of the above tender, and furthermore indemnifies Qatar Petroleum fromand against any and all liability of whatever nature in respect of the contents of the submitted packages. It isfurthermore declared that …………………………….. is authorized to submit the tender on our behalf (copy ofID card to be provided).Signed : ………...……………………… Date : …………………...…………..Name : ……………..…………………Position : ……………..………………… Company : ………………………...….Address : ………………..……………… (Company Seal) : ………………….….Acknowledgement of Receipt (*Return to Tenderer)Master RFQ No. : GT13104900Qatar Petroleum hereby acknowledges receipt of ….. (*number of envelopes/packages) sealed packagesmarked with the Name of Tenderer, Tender Number and Tender Title set forth above. Qatar Petroleumaccepts no liability of whatever nature in respect of the contents of the submitted packages.Signed : ………...……………………… Date : …………………...…………..Name : ……………..…………………Position : ……………..…………………
  44. 44. ITT (040313) Page 44 of 44

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